Council meeting minutes 1999

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Council Meeting
January 7, 1999

The City Council of the City of Hahira met in regular session on Thursday, January 7, 1999, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin and Arnold Williams; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow Blue; Fire Chief, J. C. Plair.

ABSENT: Council Beverly Martin and City Attorney, Willie Linahan.

Mayor Adams called the meeting to order then led the assembly in the Pledge of Allegiance.

The invocation was given by Councilman Harris.

Mayor Adams welcomed all visitors. A quorum was established.

Council Harris made a motion to accept the minutes as written, seconded by Council Williams. Vote was unanimous.

Council Williams made a motion to pay the bills, seconded by Council Griffin. Vote was unanimous.

There was no old business to discuss.

NEW BUSINESS:

(A) Police Department equipment purchases: Chief Blue requested approval for winter training conference to be held at Lake Lanier. The cost would be $508.50. This is a budgeted item. Council Williams made a motion to approve, seconded by Council Griffin. Vote was unanimous.

Chief Blue also requested approval to purchase a new computer for the police department. The cost would be $1295.00. Council Griffin made a motion to approve, seconded by Council Harris. Vote was unanimous.

Chief Blue requested approval to purchase an observation system at a cost of $1500.00. Council Griffin made a motion to approve, seconded by Council Harris. Discussion followed. Vote was unanimous.

Chief Blue requested approval to purchase a new typewriter for the police department for $200.00. Council Harris made a motion to approve, seconded by Council Williams. Vote was unanimous.

(B) Request for $1000 donation to Georgia Association of Chiefs of Police Command College Foundation: Mayor Adams reported on the request. Council Williams made a motion to give the $1000 donation to the Georgia Association of Chiefs of Police Command College Foundation, seconded by Council Griffin. Discussion followed. Vote was unanimous.

(C) Water meter replacement at Motel: Public Utilities Director, John Thursby requested approval to change the 4" and 2" meters and install compound meters. He recommended a Neptune water meter. Total cost of meters and parts would be $3,119.00. Council Griffin made a motion to approve the request, seconded by Council Harris. Discussion followed. Vote was unanimous.

(D) Storm drain and catch basin improvements on Stanfill Street: Public Utilities Director, John Thursby, reported on a flood problem on Stanfill Street. His plans are to remove the existing drain on Stanfill St and take out the catch basin, cap the two lines and install a 24" pipe at the corner of Stanfill and N. Nelson St. A new catch basin would be installed at the corner in front of Mr. Archie Lott's house. Estimated cost would be $4,091.40. Council Harris made a motion to approve the request, seconded by Council Williams. Vote was unanimous.

John Thursby requested purchasing a vacuum sweeper from Echo at a cost of $880.00. This is a budgeted item. He asked if the money from last year's budget for a trailer could be used for this purchase. Council Griffin made a motion to purchase the Echo vacuum sweeper, seconded by Council Harris. Discussion followed. Vote was unanimous.

(E) Council and committee assignments: Mayor Adams reported that the Council's assignments would remain the same:

Council Williams - Water/Sewer/Sanitation

Council Martin - Parks and Recreation

Council Griffin - Public Safety

Council Harris - Streets and Sidewalks

Mayor - Administration

The following committees would need council's approval:

The City Tree Board

Hahira Library Committee

Beautification Committee

Zoning Board of Appeals

Housing Authority

Hahira Historical Preservation Commission

Downtown Development Authority

Representatives for the Transportation Policy Study Commission

Two representatives for the Greater Lowndes County Planning Commission

Appointment to the Lowndes Clean and Beautiful Commission

Others that will not need council's approval:

Hahira Historical Society

Chamber of Commerce

Lowndes Convention and Visitors Bureau

South Georgia Regional Library Board

Council Williams made a motion to approve the appointments as written, seconded by Council Griffin. Vote was unanimous.

(F) Recommendation for vacancy on Zoning Board of Appeals: Mayor Adams reported that Ms. Alice Pearl Taylor had resigned. Council Griffin made a motion to recommended Ms. Mamie Sorrell, seconded by Council Harris. Vote was unanimous.

(G) Request from Samuel Hughes for Eagle Scout project: Mayor Adams stated that there would be a park project planned that Mr. Hughes can help with.

(H) Agreement with Geosciences, Inc: Mayor Adams reported that the EPD required putting down two more wells for testing groundwater where gas storage tank was removed a few years ago. Estimated cost would be $8,512.00 from Geosciences, Inc. Completion date to be May 3. Council Harris made a motion to proceed, seconded by Council Williams. Vote was unanimous.

(I) Consent order update: Mayor Adams reported that the EPD sent a consent order mandating that the work at the wastewater treatment plant would have to be completed in 18 months. Date of order was December 9, 1998. Engineers are now doing surveying of the property.

Mayor Adams presented city employee, Freddie Lawrence, Jr. with a plaque of appreciation for 10 years of service to the city.

Council Harris had no report.

Council Griffin expressed his thanks and appreciation to the Lions Club, Lioness Club, Honey Bee Committee and the Methodist Women's Quilting group for their donations to the city.

Council Williams dittoed Council Griffin's remarks.

Mayor Adams reported that on Saturday there would be a surplus property sale. Chief Blue stated that it would be at 10:00 a.m. at the city barn on Lowndes Street.

The DCA workshop will be on the 27th.

Some councilmembers will be going to the GMA meeting in Atlanta on the 22nd.

On the 25th the city hopes to hear about the status of the Better Home Town program.

Mayor Adams asked to meet with Council on Saturday at 9:00 a.m. to discuss naming an interim City Manager.

There being no further business to discuss, meeting adjourned at 8:30 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
February 4, 1999

The City Council of the City of Hahira met in regular session on Thursday, February 4, 1999, at 7:30 P. M. at the Courthouse.

PRESENT: Mayor John Adams; Council Bob Harris, Jesse Griffin, Arnold Williams and Beverly Martin; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Fire Chief, J. C. Plair; Police Chief, Woodrow W. Blue; City Attorney, Willie Linahan.

Mayor Adams called the meeting to order then led the assembly in the Pledge of Allegiance. The invocation was also given by Mayor Adams.

Visitors were welcomed and a quorum was established.

Mayor Adams called for a motion to approve the minutes of a December 17th called council meeting which was overlooked last month.

Council Harris made a motion to approve the minutes of the called December 17th meeting, seconded by Council Griffin. Vote was unanimous.

Mayor Adams called for a motion to approve the minutes of the regular January 1999 council meeting and a called meeting on January 9, 1999.

Council Williams made a motion to approve the regular Council Meeting of January 7, 1999 and the Called Meeting of January 9, 1999, seconded by Council Martin. Vote was unanimous.

Mayor Adams called for a motion to approve payment of the city's January1999 bills. 

Council Martin made a motion to approve the bills, seconded by Council Williams. Vote was unanimous.

Public Hearing

James Walker zoning variance

Mr. Leonard Jacobs, Chairman of the Zoning Board, stated that he recommended approval of the request. Mayor Adams called for those in favor to speak. There was no response. Mayor Adams called for those who opposed to speak. There was no response. Mayor Adams called for a motion on the request.  Council Griffin made a motion to approve, seconded by Council Martin. Vote was unanimous.

End

There was no old business to discuss.

New Business:

Representatives from the Lowndes County Board of Education presented plans for the new addition to the Middle School and requested the closing of College street between E. Main St. (Highway 122) and Grace St. for public use.

Mayor Adams read a Proclamation declaring the month of February 1999 as Black History Month.

Public Utilities Director, John Thursby, reported on the LAS forage removal contract and recommended David Hayes as the contractor from March 31, 1999 to December 31, 1999 with an option to renew the contract. Council Griffin made a motion to enter into a contract with David Hayes, seconded by Council Williams. Vote was unanimous.

John Thursby also recommended purchasing one mobile radio and two handheld radios. The mobile unit would cost $500.00. The two handheld units would cost $399. They would be purchased from RCE in Valdosta. This is a budgeted item. Council Martin made a motion to approve the purchases, seconded by Council Harris. Vote was unanimous.

John Thursby recommended purchasing a new Ford truck from Langdale Ford for $18,880.00, which was the lowest bid that was received. This is a budgeted item. Council Griffin made a motion to purchase the truck from Langdale Ford for $18,880.00, seconded by Council Williams.

Discussion followed. Vote was unanimous.

Chief Woodrow W. Blue requested the purchase of another digital camera for the Police Department. Cost of the camera is $799.00. Council Griffin made a motion to purchase the camera for $799.00, seconded by Council Martin. Discussion followed. Vote was unanimous.

Chief Blue reported on the universal hiring grant application. After lengthy discussion, Council Harris made a motion to approve the Mayor signing the application, seconded by Council Martin. Discussion followed. Vote was unanimous.

Chief Blue asked for Council's approval to purchase a typewriter for the Police Department at a cost of $350.00. Council Griffin made a motion to purchase the typewriter, seconded by Council Williams. Discussion followed. Vote was unanimous.

Mayor Adams reported on a proposal to develop a map of the Hahira water system with valve locations from Stevenson and Palmer. This is not to exceed $5,000.00. SPLOST funds can be used for this. Council Harris made a motion to approve, seconded by Council Williams. Discussion followed. Vote was unanimous.

Mayor Adams reported on the Water/Sewer design contract with Stevenson and Palmer to extend mains to and 400 ft into the business park. Council Griffin made a motion to proceed as Mayor Adams stated, seconded by Council Williams. Discussion followed. Vote was unanimous.

Mayor Adams recommended Council Bob Harris for appointment to the Animal Welfare Board.

Council Williams made a motion to appoint Council Harris, seconded by Council Martin. Vote was unanimous.

Mayor Adams reported on the GMA Telecom Management Service Program contract with an annual fee of $1,584.00 and recommended entering into contract. Council Williams made a motion to enter into the contract, seconded by Council Griffin. Discussion followed. Vote was unanimous.

Mayor Adams reported on the Scana Energy contract. Gas service for two locations, Recreation Center and the Fire Department. Council Griffin made a motion for the Mayor to sign the contract, seconded by Council Williams. Discussion followed. Vote was unanimous.

Mayor Adams reported on the tax inequity study with Governmental Solutions LTD. This is not to exceed $3,500.00. Council Griffin made a motion to enter agreement, seconded by Council Harris. Discussion followed. Vote was unanimous.

Mayor Adams reported on an increase in sanitation charges which was recommended in the 1999 budget to begin in March. Council Griffin made a motion to increase as presented, seconded by Council Williams. Vote was unanimous.

Council Martin reported that on February 28 at Hahira Middle School at 6:00 P.M. there would be a program on Black History.

Council Williams had no report.

Council Griffin stated that he wanted to include the Hahira Nursery to the list of businesses, groups and individuals who participate on city projects with services, labor and funding which he reported on at last month's Council Meeting.

Council Harris had no report.

Mayor Adams welcomed Interim City Manager, Susan Doner.

City Manager, Susan Doner, had no report.

There being no further business to discuss, meeting adjourned at 9:00 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
March 4, 1999

The City Council of the City of Hahira met in regular session on Thursday March 4, 1999, at 7:30 P. M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Arnold Williams and Beverly Martin; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow W. Blue.

Mayor Adams called the meeting to order then led the assembly in the Pledge of Allegiance. The invocation was given by Council Harris.

Visitors were welcomed and a quorum was established.

Mayor Adams called for a motion to approve the February 1999 council meeting minutes.

Council Harris made a motion to approve the regular Council Meeting on February 4,1999, seconded by Council Williams. Vote was unanimous.

Mayor Adams called for a motion to approve payment of the cities February 1999 bills.

Council Williams made a motion to approve payment of the bills, seconded by Council Griffin. Vote was unanimous.

Public Hearing

Mayor Adams stated there would be three Public hearings tonight, concerning:

1) The City's plans to purchase property for the purpose of upgrading the waste water treatment plant to comply with EPD requirements.

2) A request from the Lowndes County Board of Education to close a portion of South College St. between GA highway 122 and Grace Street for the purpose of constructing a new middle school facility.

3) A variance request from Hilda and Karl Alderman to the Hahira Zoning Ordinance, specifically the front yard setback.

Mayor Adams stated he was glad to see each citizen present and hoped to be able to answer any and all questions asked concerning these issues.

Those available to answer questions consisted of, councilmembers , the city manager, Mr. Ken Hatcher of Stevenson and Palmer, the City Engineers and representatives of the Lowndes County Board of Education consisting of Mr. Lee Corbitt, Mr. Rickets, Architect for the project and Dr. Sanchez, Hahira Middle School Principal.

First Mayor Adams asked for agreement on ground rules for this meeting as follows:

(1) Give everyone that has a question an opportunity to ask it.

(2) In order for everyone to have an opportunity to ask their questions he requested all

those with questions to raise their hand, and he would recognize them as soon possible.

(3) When recognized please stand, state name and address for the record and speak loud and clear in order that all may hear.

(4) Please confine questions to the purpose of the meeting.

(5) If there is more than one question, please ask them one at a time.

(6) Please limit questions to two in number until everyone has an opportunity to be recognized, then if all your questions are not answered you get another chance.

(7) When a question is being answered, please let it be answered without interruption.

(8) Finally, be courteous. If we're courteous and refrain from interrupting, this will be a good meeting, and we'll not be here longer than necessary.

Public Hearing #1

Mr. Hatcher, City Engineer. Mr. Hatcher explained that currently the city is under a consent order from the EPD. The existing system is in operation now. Overflow is being discharged into Frank's Creek. An 8 acre site has been purchased to build four holding ponds.

The engineering report was submitted and approved and application has been submitted. Within two weeks we should have answer on grant-loan funding.

Ms. Betty Scruggs, 310 N. Lowndes St., asked if this would be the only hearing. Mayor Adams stated yes.

Public Hearing #2

Dr. Sanchez, Hahira Middle School principal, reported that for 25 years children have had to cross highway 122, which is not safe, and the school has grown in the last 10 years about 1 teacher every year. He asked the council to consider closing a portion of South College Street from Highway 122 to East Grace Street to make it safer for children and provide better facilities for the community and children.

Mr. Lee Corbett of the School Board explained plans for the new construction using an aerial map and stated that this was part of the Special Purpose Local Option Sales Tax program.

Mr. Rickets explained the drop-off areas, bus areas, location of offices and cafeteria, 6th, 7th, and 8th grade areas, football field and plans for a full size track around the football field and parking areas.

Mr. Hagler, Superintendent of Lowndes County Schools, stated that this was a very important project for the children and the community. Because of the nature trail, the football field will have to be turned another direction.

Mayor Adams called on citizens who wanted to ask questions.

Ms. Mamie Sorrell, 203 E Grace St, asked what would happen to the old school building? Mr. Hagler stated that the school board had made no decision yet whether to sell the building or tear it down. He didn't know what would happen to it.

Ms. Harriett Crum, property owner at 407 E Lawson, asked if they were proposing to close all traffic on College Street from Highway 122 to E Grace Street, except for buses? Mr. Hagler stated yes.

Ms. Carol Jacobs, 402 E. Stanfill St, wanted to know what would happen to the north side of Highway 122 on College Street. School official stated that it would stay closed for safety reasons.

Councilman Harris stated that it looked like a good plan.

Mayor Adams stated that the track was of interest to many in the community and it was needed by many citizens for walking exercise including him.

Ms. Betty Scruggs stated that she had talked to school officials and they said it would be 3-5 years before the track could be built and she would like to see something done before that time.

Council Harris asked about the wetland area and wanted to know if there would be any fish in the pond. School official stated that this would be a fenced area due to safety reasons and there would be some kinds of minnows, etc in the pond.

Mayor Adams asked when the construction would start. School officials stated August or September.

Mayor Adams asked the reason for the track not being built before 3-5 years, was it funding?

School officials stated yes.

Mr. Scott Doner, 222 N Hagan Bridge Road, asked about who would be responsible for the empty buildings across the street. He was concerned about safety for the children. Mr. Hagler stated that the Lowndes County School system would be responsible except down the road a decision will have to be made.

No other questions were asked. Mayor Adams called on a motion from council. Council Martin made a motion to close College Street per the request of the school board, seconded by Council Griffin. Vote was unanimous.

Public Hearing #3

Mayor Adams reported that this was a variance request from Karl and Hilda Alderman, 603 W Park Street. He called on Mr. Leonard Jacobs, Chairman of the Zoning Board. Mr. Jacobs stated that the board recommended approval of the request.

Mayor Adams called on anyone wanting to speak on approval of the request. Mr. Freeman Rivers, 204 S Hall Street, stated that he had talked to Ms. Clymenteen Livingston, whose property adjoins the Alderman's and she had no problem with it.

Mayor Adams called on anyone wanting to speak in opposition to the request. There were none.

Council Harris made a motion to approve Karl and Hilda Alderman's request for variance, seconded by Council Martin. Vote was unanimous.

End of public hearings.

There was no old business to discuss.

New business:

(A) Local Law Enforcement Block Grant Contract Acceptance Approval: Mayor Adams reported that Chief Blue had applied for a $10,000 grant and it was approved and he asked council to approve his signing the contract. Chief Blue stated that it would be used to purchase two in-car cameras. Council Griffin made a motion to let Mayor sign contract, seconded by Council Williams. Vote was unanimous.

(B) LARP contract acceptance approval: Mayor Adams reported there were six streets on the list for repaving and he needed approval from council to sign the contract. Council Williams made a motion to let Mayor sign the contract, seconded by Council Harris. Vote was unanimous.

(C) Request to spend approximately $2500.00 for tree purchases and supplies for City Beautification Program: Mayor Adams stated that this was a budgeted item. Council Williams made a motion to purchase the trees, seconded by Council Harris. Discussion followed. Vote was unanimous.

(D) Ms. Adeline Landrum, Hahira Honeybee Committee business: Ms. Landrum asked for approval to use the sidewalks and city's help during the next Honeybee festival. Council Harris made a motion to grant Ms. Landrum's request, seconded by Council Williams. Vote was unanimous.

(E) Designation of Saturday, April 24, 1999 as Keep Hahira Clean and Beautiful day:

Mayor Adams stated that he would have a proclamation at next month's meeting on this. He designated Saturday, April 24, 1999 as Keep Hahira Clean and Beautiful day and asked for council's approval. Council Griffin made a motion to approve, seconded by Council Williams. Discussion followed. Vote was unanimous.

(F) Appointment of Ms. Barbara Jean McDonald to Keep Lowndes Beautiful Commission:

Mayor Adams stated that there was a vacancy on The Keep Lowndes Beautiful Commission as the Hahira representative had resigned.  He has asked Ms. Barbara Jean McDonald if she would serve on this commission. She has agreed to serve.  He asked for a motion for her appointment.  Council Griffin made a motion of appointment, seconded by Council Williams. Vote was unanimous.

(G) Hahira Middle School Hoops for Heart week March 29th-April 2nd, 1999: Mayor Adams reported that the event would be on Wednesday, March 31 at 9:00 A.M. - 11:00 A.M. There would be several teams from the city to participate.

Council Martin had no report.

Council Williams had no report.

Council Griffin had no report.

Council Harris stated that he was happy with the Public Hearings tonight.

City Manager, Susan Doner, reported that she had already put one ladies team together for the Hoops for Hearts at the Middle School on Wednesday, March 31..

Mayor Adams reported on a Habitat for Humanity Project initiative to eliminate sub-standard housing in Lowndes County and asked for participation from the City of Hahira and its citizens.

Mayor Adams also spoke about Smith Hospitals plan to move from Hahira to North Valdosta Road and urged citizens to write letters to the State Health Planning Agency requesting the agency to deny the hospitals request to relocate from Hahira.

Mayor Adams reported on the county's plans to privatize the EMS units in the county. This would include Hahira's EMS unit. He encouraged citizens to contact the County Commissioners and voice their concern.

There being no further business to discuss, meeting adjourned at 8:45 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
April 1, 1999

The City Council of the City of Hahira met in regular session on Thursday; April 1, 1999, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Arnold Williams and Beverly Martin; City Manager, Susan Doner; City Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief Woodrow W. Blue; City Attorney, Willie Linahan.

Mayor Adams welcomed all visitors, then gave the invocation and led the assembly in the Pledge of Allegiance. A quorum was established.

Mayor Adams called for a motion to approve the March 1999 council meeting minutes.

Council Harris made a motion to approve the minutes of March 4, 1999, seconded by Council Martin. Vote was unanimous.

Mayor Adams called for a motion to approve payment the cities March 1999 bills.

Council Griffin made a motion to pay the bills, seconded by Council Williams. Vote was unanimous.

There was no old business to discuss.

New Business:

Mr. Steve Barnes from Moody Air Force Base, presented the City with a Plaque of Appreciation and expressed his thanks for The City of Hahira's support of Moody AFB. Council Harris accepted the plaque on behalf of the Mayor and Council.

Mr. Freeman Rivers, 204 S. Hall St., requested that Council reconsider the agenda form and put "Citizens Wishing to be Heard" back on the agenda. Mayor Adams stated that he would not recommend this.

Ms. Karen Camion, Concerned Citizens opposition to Boys and Girls Club use of Webb-Miller Park: Ms. Camion, 405 W Stanfill St, stated that it was not fair to the children to not have access to the park. Also the park has historical value. Councilwoman Martin stated that the park was a good idea for several reasons. (1) It would be there for children to learn sportsmanship and to form friendships. (2) The children would always have access to the park (3) Any park has to be scheduled. (4) The park has to be completed.  Ms. Martin has talked to area residents and they had no problem with the park. She stated "lets get park done and get a decent place for our children to play".

Council Griffin stated that we needed many acres in the area for recreational operations for boys and girls. He has been working to get the acreage but people do not want to sell their land. He said that he would continue to look for the land. The Boys and Girls Club are in the business to operate a program. He agreed that it was a good idea to turn it over to the Boys and Girls Club.

Agreement between City of Hahira and Boys and Girls Club for use of Webb-Miller Park:

Mayor Adams called for a motion to enter into an agreement with the Boys and Girls Club for the use of Webb-Miller Park for recreation purposes and to make improvements as needed. Council Martin made a motion to enter into an agreement with the Boys and Girls Club to manage the park on a yearly basis and make necessary improvements, seconded by Council Harris. Discussion followed. Mr. Robert Soper of the Boys and Girls Club explained the program and plans. Commissioner Mitchell Chaney spoke on the need for recreation in the Hahira area. He stated that he was perplexed as to why some people were against the program. Mayor Adams called for a vote on the motion. Vote was unanimous.

Mayor Adams stated that a couple of years ago the city began a program to improve Webb Miller park. The city received a recreation grant from the Department Of Community Affairs for $10,000. The city was required to match the $10,000 with a like amount in in-kind services. Chief Blue chairman of the recreation committee and the committee conducted a study and developed a plan for park improvements at a cost of a little over $40,000.00. The plan was adopted by the council The city then requested and received $20,000.00 from the Lowndes County Board Of Commissioners. To date approximately $20,000.00 has been expended excluding the in-kind services which probably amounts to around $10,000.00. Mayor Adams asked Council to consider allocating the remainder, of the $40,000.00 to the Boys and Girls Club to be used for improvements to Webb miller park. Council Griffin made a motion to give the remainder of the grant money to the Boys and Girls Club, seconded by Council Harris. Discussion followed. Vote was unanimous.

Public Works Director, John Thursby, reported that the pump house on Tillman St. needed replacing. Bids were received from Cowart Electric and Gandy Construction for construction of a new pump house. He recommended Cowart Electric for $22,273.39. Council Griffin made a motion to accept the bid, seconded by Council Martin. Discussion followed. Vote was unanimous.

Public Works Director, John Thursby, requested purchasing a tractor to use for mowing parks. Bids were received from Reliable Tractor Co, Farmers Tractor and South Georgia Tractor. He recommended Farmers Tractor bid for a TC21D for $11,700.00. Council Harris made a motion to purchase the tractor as recommended, seconded by Council Williams. Vote was unanimous.

Financial software upgrade: Mayor Adams reported on the cost of upgrading the financial and accounting software at City Hall to beY2K compliant - Initial cost - $1,195.00. This will not be the final cost involved in upgrading as plans are to add customer billing, work orders and business license functions in the near future. Council Williams made a motion to proceed with upgrade, seconded by Council Griffin. Vote was unanimous.

Proposal to continue with renovation of City Hall by change order to the existing contract with John Kraholic, to include exterior painting, replacing windows, shutters and installing awnings on the police department windows. Cost would be $17,522.00 as per bid from John Kraholic. Council Griffin made a motion to go ahead with change order, seconded by Council Williams. Vote was unanimous.

Request for City Manager to attend GMA training in Columbus on April 23-24, @ cost of $270.00 plus lodging, meals and mileage: City Manager, Susan Doner, requested approval to attend classes in Columbus - Cost $270.00. Council Williams made a motion to send the City Manager to the classes, seconded by Council Martin. Discussion followed. Vote was unanimous.

Mayor Adams reported the City Of Hahira will host the GMA 11th District spring meeting at the Hahira United Methodist Church Social Hall on May 4th. GMA President Bob Sosebee and his staff along with an estimated 100 delegates from GMA member cities will attend.

Mayor Adams reported that the Hahira Middle School "Hoops for Hearts" with three city teams playing, was held yesterday. This annual event has been held for the last three years. He stated that everyone had a good time with the Hahira Police Department being one of the highest scoring teams. Council Harris read the proclamation on "Hoops for Hearts".

Mayor Adams reported that April 24 would be "Clean-Up Day" in Hahira. He read a proclamation proclaiming April 18 through April 24 as "Lets Keep Hahira Clean Week".

Councils Martin and Williams had no report.

Council Griffin urged citizens to keep Hahira peachy clean.

Council Harris had no report, but thanked Commissioner Mitchell Chaney for attending tonight.

City Manager, Susan Doner, reported on reviewing job descriptions. She has been working on the Fire Chief description which will now include business licenses and permits. Each new employee will receive a personnel handbook.

Mayor Adams stated that the hospital relocation was still an issue and urged citizens to write letters to the State Health Planning Agency expressing their views and opposition to Smith Hospital relocating from Hahira. He expressed his appreciation of Commissioner Chaney's support. He stated he had read the request for proposal The EMS service and agreed who ever performs the service needs to operate under contract.

Mayor Adams and the city manager have been in contact with USDA officials in Tifton concerning the loan and grant for the waste water improvement project mandated by EPD. The city does not qualify for grant funds which means the full amount needed for the project will be a loan. It looks as if sewer rates will have to be raised dramatically to service the loan. He has been in contact with Congressman Bishop office requesting assistance.

The Mayor reported the city needs to appoint a representative to the Dangerous Dog Board. Council Harris accepted. Council Griffin made a motion to nominate Council Harris as representative to the Dangerous Dog Board, seconded by Council Williams. Vote was unanimous.

Mayor Adams reported that he had received a letter from the Governor's office acknowledging receipt of an application submitted on the Mayors behalf by Senator Tim Golden for assistance from the Governor's discretionary fund for funds to renovate the Tillman Street Recreation center building and possibly build a tennis court. He stated that the city is growing, that currently five new houses are permitted for construction, that there have been approximately 100 new housing units built in the city in the last three years and estimated the population is in excess of 1800. Design work is proceeding on the water and sewer lines to the Hahira Business Park.

There being no further business to discuss, meeting adjourned at 9:00 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
May 6, 1999

The City Council of the City of Hahira met in regular session on Thursday, May 6, 1999, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Arnold Williams, and Beverly Martin; City Manager Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow Blue.

ABSENT: City Attorney, Willie Linahan.

Mayor Adams called the meeting to order then led the assembly in the Pledge of Allegiance.

The invocation was given by Mayor Adams.

Mayor Adams welcomed all visitors. A quorum was established.

Mayor Adams asked for a motion to approve the April council meeting minutes.

Council Harris made a motion to accept the minutes as written, seconded by Council Williams. Vote was unanimous.

Mayor Adams asked for a motion to approve payment of the cities bills for April, 99.

Council Griffin made a motion to pay the bills, seconded by Council Williams. Vote was unanimous.

There was no old business to discuss.

NEW BUSINESS:

(A) Emergency Medical Services Week Proclamation: Mayor Adams read the proclamation and presented it to Mr. Tim Brogdon, EMS Director. The week of May 16 - 22 will be observed as EMS Week. Mr. Brogdon thanked Mayor and Council.

At this time Council Beverly Martin left the meeting due to illness.

(B) Nick Lacey - Lowndes County Emergency Operations Plan: Mayor Adams introduced Mr. Nick Lacey who reported on the Emergency Operations Plan. This has been in coordination for the last seven months. Council Griffin made a motion to approve, seconded by Council Harris. Vote was unanimous.

(C) Sheila Warren - Use of recreation center for Teen Explosion: Request to use the recreation center July 19 - 23. Council approved.

(D) Allen Bennett - Thanks to City for polycarts: Mr. Bennett presented a letter of appreciation to the Mayor and Council for the donation of polycarts that were used at a campground for a Viet Nam veterans group, " L Z Friendly", of which he is a member.

(E) Public Works Department purchase request: Public Utilities Director, John Thursby, requested the purchase of a patching machine for using for road maintenance. The machine is a used AMZ Jet Air from Zimmerman Equipment Company for $27,600.00. Money to purchase would come from SPLOST funds. Council Harris made a motion to consider this, seconded by Council Griffin. Discussion followed. Vote was unanimous.

Council Harris made a motion to purchase the machine, seconded by Council Griffin. Vote was unanimous.

(F) Police Department Requests: Chief Blue stated that he had two requests for Council. The first request is to trade a 1991 Ford Crown Victoria which is an extra car and not needed to the Morven Police Department for a wrecked car in order to salvage the motor to be place in car H- 4, which has a bad motor. Council Williams made a motion to approve the trade, seconded by Council Griffin. Discussion followed. Vote was unanimous.

The second request was for approval for Chief Blue to attend a Chief's Convention in

Savannah on July 10 through 13. Council Griffin made a motion for the Chief to attend the Spring Conference in Savannah, seconded by Council Harris. Vote was unanimous.

(G) Mayor Adams presented Chief Blue with a plaque of appreciation for 20 years of dedicated service to the city.

(H) Contract with City of Valdosta building inspections department: Mayor Adams reported on the need for substandard building inspections and asked Council to re-approve rates to pay the City of Valdosta for services of their substandard building inspector. Council Griffin made a motion to re-approve the rate with the stipulation to call inspector as needed, seconded by Council Williams. Discussion followed. Vote was unanimous.

(I) Contract with Cunningham's Tree Service: Council Griffin reported on trimming limbs on highway 122 between I-75 and the curve near the Parrott Health Center. Council Harris made a motion to contract for the work, seconded by Council Williams. Discussion followed. Vote was unanimous.

(J) House Bill 489: Mayor Adams reported the bills purpose was to eliminate duplication of services and double taxation. Counties and municipalities are required to develop a Service Delivery Strategic Plan to be presented to the state by July 1, 1999. Lowndes County and the Cities in the county are currently working on the plan. Mayor Adams read a letter to be sent to County Manager Alan Ours, stating the City of Hahira's position on requirements of the bill and requested council approval. Council Williams made a motion to approve, seconded by Council Griffin. Discussion followed. Vote was unanimous.

Council Williams had no report.

Council Griffin had no report.

Council Harris had no report.

City Manager, Susan Doner, reported that Chief Blue was resigning as Chairman of the Recreation Department.

Mayor Adams reported on businesses and contractors doing business within the city without paying Occupational Tax, Regulatory Fees and securing Building Permits. He instructed the city manager to ensure enforcement of ordinances pertaining to these problems.

Mayor Adams also reported on off-street parking and junked cars ordinances. He instructed the city manager to send letters to businesses that are in violation and the police chief to ensure that ordinances are complied with.

There being no further business to discuss, meeting adjourned at 8:35 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
June 3, 1999

The City Council of the City of Hahira met in regular session on Thursday, June 3, 1999, at 7:30 P.M. at the Courthouse with Mayor John Adams presiding.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Arnold Williams and Beverly Martin; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow W. Blue.

ABSENT: City Attorney, Willie Linahan.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation. Visitors were welcomed and a quorum was established.

Mayor Adams requested a motion to approve the May Council Meeting Minutes.

Council Griffin made a motion to approve the minutes of May 6, 1999, seconded by Council Martin. Vote was unanimous.

Mayor Adams requested a motion to approve payment of the cities May bills.

Council Williams made a motion to pay the bills, seconded by Council Harris. Vote was unanimous.

There was no old business to discuss.

New Business:

(A) Request from Mr. Owen Miller to purchase city owned lot: Mr. Miller requested to purchase city owned property which adjoins his property for a cost of $300.00. It is a strip of land that Mr. Miller has been taking care of for some time. Council Griffin made a motion to grant Mr. Miller's request to purchase the property, seconded by Council Martin. Discussion followed. Vote was unanimous.

(B) Adoption of Procedural Ordinance for Telecommunications Services: Mayor Adams explained the ordinance. Council Harris made a motion to adopt the Telecommunications ordinance as written, seconded by Council Griffin. Discussion followed. Vote was unanimous.

(C) Adoption of policy regarding approval of non-emergency capital purchases: Mayor Adams recommended that the Council have a 30-day period to consider the purchase of all non-emergency capital purchases before voting. Council Williams made a motion to adopt the policy, seconded by Council Martin. Discussion followed. Vote was unanimous.

(D) Approval of amendments to the bylaws of the Georgia Municipal Association: Mayor Adams reported on the amendments. Council Griffin made a motion to give authority to approve of the amendment of the GMA, seconded by Council Williams. Vote was unanimous.

(E) Approval to update the City's Code of Ordinances by Municipal Code Corporation: Mayor Adams reported that the City's codes have not been updated since 1985. The cost for MCC to update the code book would be around $10,000.00, which is not in this year's budget but should be included for next year. Council Williams made a motion to proceed with the update, seconded by Council Harris. Discussion followed. Vote was unanimous.

(F) Discussion of contract with Lowndes State Prison: Mayor Adams reported on the contract, which expires June 30, 1999. The Public Utilities Director and City Manager both have recommended not to renew the contract. Council Martin made a motion not to renew the contract with the Lowndes State Prison, seconded by Council Griffin. Discussion followed. Vote was unanimous.

(G) Police Department purchase request: Chief Blue reported that the arrangement with Morven Police Department to trade a used police vehicle for a wrecked vehicle with a good engine was not successful. (Refer to May Minutes) He requested approval to purchase a used engine from G. M. Salvage. Council Griffin made a motion to approve the request, seconded by Council Williams. Discussion followed. Vote was unanimous.

(H) Personnel Evaluation Forms: Mayor Adams reported on the need for employee evaluation forms and presented one to the Council and requested they adoption the form. Council Griffin made a motion to adopt the personnel evaluation forms and make any necessary changes on the current forms that we have that may coincide with our operations, seconded by Council Williams. Discussion followed. Vote was unanimous.

(I) Resolution honoring Gene Webb: Mayor Adams read the resolution and stated Friday, June 4, 1999 as "Gene Webb Day" in Hahira. Council Griffin made a motion to adopt the resolution, seconded by Council Williams. Vote was unanimous.

Council Reports:

Councils Martin, Williams and Harris had no reports.

Council Griffin reported that he hoped the city would start planting the trees toward I-75 in the next few days. (Refer to previous minutes concerning issue)

Mayor Adams reported on junk cars and off-street parking and asked City Manager to proceed with letters. He reported on improvements to enforcement of business licenses and Occupational Taxes ordinances.

Mayor Adams stated his concerns with the way the city looked. He asked everyone to help keep it clean. He also stated that the city maybe should consider contracting with a landscaping company to keep the flower beds around the city clean.

City Manager, Susan Doner, reported that the Consent Order from the Department of Natural Resources required identifying places where ground water can infiltrate into the sewer system. Some have been repaired. Letters will have to be sent to property owners for their permission to go on their property to fix the leaks.  She asked Council for the City to absorb the cost. Council Harris made a motion to give the City Manager authority to proceed, seconded by Council Williams. Vote was unanimous.

There being no further business to discuss, meeting adjourned at 8:15 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
July 8, 1999

The City Council of the City of Hahira met in regular session on Thursday, July 8, 1999, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Arnold Williams and Beverly Martin; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow W. Blue; City Attorney, Willie Linahan.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Councilman Harris gave the invocation.

Mayor Adams welcomed all visitors and established a quorum.

Mayor Adams asked for a motion to approve the June Council meeting minutes.

Council Griffin made a motion to accept the minutes of June 3, 1999, seconded by Council Williams. Vote was unanimous.

Mayor Adams asked for a motion to approve payment of the cities June bills.

Council Harris made a motion to pay the bills, seconded by Council Martin. Vote was unanimous.

Mayor Adams called Mr. John Lewis Franklin, City employee, and John Thursby, Public Utilities Director, to come up front. Mr. Franklin was presented a plaque in recognition of 40 years of dedicated service to the City of Hahira.

Public Hearing

(A) Rezoning request by Edwin Shiver:

Mr. David Dunn of the Planning Commission reported on Mr. Shiver's request to rezone .83 acres located at Northeast corner of N Hall St. and W Lawson St. from Residential R-10 to Highway Commercial C-H. The property currently contains a garage and the applicant is proposing to establish a paint shop business. The property is located within the Urban Service Area (USA) of the Comprehensive Plan and is depicted as Industrial on the Plan's Future Land Use Map. The Planning Commission recommended denial of the request.

Mayor Adams called on anyone wishing to speak in favor of the request. Mr. Edwin Shiver spoke in favor of the request.

Mayor Adams then called on anyone wishing to speak in opposition to the request.

Mary Turner, 201 N Hall St., stated that she opposed the request. Her children have allergies and asthma. She was also concerned about the value of her property. She stated that she preferred that it stay residential for the children's welfare.

Ouida McKinney, 512 E Lawson Street, stated the property should remain residential.

Mr. Freeman Rivers, South Hall Street, stated that he also attended the Planning Commission meeting. He stated that the property should remain residential.

Karen Camion also asked that the property remain residential.

Mayor Adams called for a motion concerning the request from Council. Council Martin made a motion to leave it residential and not rezone the property, seconded by Council Harris. Discussion followed. Vote was unanimous.

Special Exception request by Lori Demott:

Mr. David Dunn of the Planning Commission reported on the request to establish a home occupation bookkeeping and consulting business in an R-15 zoning district, located at 608 Hodges St. The subject property is located within the Urban Service Area of the Comprehensive Plan, and is depicted as Residential on the Plan's Future Land Use Map. The Planning Commission recommended approval of the request with the condition that exterior signs are not allowed.

Mayor Adams called for those wishing to speak in favor of the request. Lori Demott, 608 Hodges Street, stated that she would like to have the business in her home.

Mayor Adams called on those wishing to speak in opposition to the request. There were none.

Council Griffin made a motion to grant the request, seconded by Council Williams. Discussion followed. Vote was unanimous.

Front yard Variance by D. R. and Margie Goodyear:

Mayor Adams reported that the Goodyear's house was built before setbacks were established and they were requesting approval to build a carport onto the house, which would require approval of a front yard variance. Mayor Adams called on Mr. Leonard Jacobs, Chairman of the Zoning Board. Mr. Jacobs recommended approval of the request.

Mayor Adams called on those wishing to speak in favor of the request. Ms. Mamie Sorrell, 203 E Grace St., spoke in favor.

Mayor Adams called on those wishing to speak in opposition to the request.  There were none.

Council Griffin made a motion to grant the request, seconded by Council Martin. Vote was unanimous.

(B) Upgrade of present waste water treatment plant to meet EPD consent order requirements:

Mr. Ronnie Dudley, City Engineer representative, reported on problems that the city has problems with the waste water treatment plant not being able to all of the water during the rainy season, and the Environmental Protection Division has ordered the system to be upgraded. The city plans to purchase 8.13 acres adjacent to the existing treatment pond to build a constructed wetlands which will treat additional wastewater before it is released into the stream.

Ms. Ouida McKinney asked if the overflow from the sewer manhole at Sargent and Newsome streets was caused by problems with the water treatment plant. Mr. Dudley explained the overflow was caused by ground and storm water infiltrating the sewer system during heavy rains and the upgrade to the water treatment plant should correct the problem.

There being no other public comment the public hearing was closed.

End of Public Hearing

There was no old business to discuss.

New Business:

(A) Request for street light to be installed on Hall Street:

Mayor Adams reported on a request for the street light. The last streetlight is on the corner of W. Grace and S. Hall Streets. Mayor Adams stated that one was needed either at the house or on the first utility pole north of the house. Georgia Power will have to make the determination. Council Griffin made a motion to grant Mayor's request, seconded by Council Martin. Vote was unanimous.

(B) Pledge funds to GMA Georgia Cities Foundation:

Mayor Adams reported that recently he received a letter from the GMA asking for Hahira's participation in fund raising for this new program. He recommended contributing $750.00. Council Harris made a motion to approve $750.00, seconded by Council Williams. Vote was unanimous.

(C) Proposal for additional City Hall renovations:

Mayor Adams recommended a change order to the contract to include three windows on the back of City Hall at a cost of $2,500.00. Council Harris made a motion to approve the change order as requested, seconded by Council Williams. Vote was unanimous.

(D) Police Chief Travel Request:

Chief Blue asked for Council's approval to attend a Chief's Conference in Charlotte, NC, on October 30 through November 3, at a cost of $840.00. Mayor Adams recommended sending Chief Blue to the conference. Council Griffin made a motion to approve the request, seconded by Council Martin. Discussion followed. Vote was unanimous.

2nd request: Chief Blue requested approval to attend a Task Conference at Jekyll Island. This is a three day conference. Cost would be $302.00. Council Martin made a motion that funds requested be given for conference, seconded by Council Williams. Vote was unanimous.

(E) Request to provide water and sewer taps for car wash to be constructed adjacent to the BP station at exit 7:

Mayor Adams stated the city has a policy that any requests for services outside of the city limits have Council's approval. John Thursby, Public Utilities Director, stated that it was for a car wash next to the BP station. The water would have to go into the sewer system. The EPD would have to approve the sewer taps prior to being installed. He stated the owner of the car wash was considering annexing the property into the city. He recommended approval for the connections. Council Williams made a motion to provide water/sewer and sanitation to the proposed car wash, seconded by Council Harris. Discussion followed. Vote was unanimous.

(F) Request to pay overtime to police officers retroactive to Jan. 1, 1999:

Mayor Adams asked for Council's approval to pay the overtime. Council Griffin made a motion to pay it, seconded by Council Martin. Vote was unanimous.

(G) Annual salary increase:

Mayor Adams asked for Council's approval for employee pay increases, effective July 4, 1999. Council Griffin made a motion to pay the annual salaries, seconded by Council Martin. Vote was unanimous. Details of the increases are in city files.

(H) Amendments to FY 1999 budget:

Mayor Adams reported that the city had exceeded some of the items on the budget and needed to amend the budget. Council Williams made a motion to amend the budget, with changes, seconded by Council Harris. Vote was unanimous. (Copy of budget in files)

Council's Martin, Williams, Griffin and Harris had no reports.

City Manager had no report.

Mayor Adams had no report.

There being no further business to discuss, meeting adjourned at 8:30 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

COUNCIL MEETING
AUGUST 5, 1999

The City Council of the City of Hahira met in regular session on Thursday, August 5, 1999, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Arnold Williams and Beverly Martin; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Fire Chief, J. C. Plair; Police Chief, Woodrow Blue.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Council Williams gave the invocation.

Mayor Adams welcomed visitors and a quorum was established.

Mayor Adams asked for a motion to approve the July 1999 Council meeting minutes.

Council Williams made a motion to approve the minutes of July 8, 1999, seconded by Council Martin. Vote was unanimous.

Mayor Adams asked for a motion to approve payment of the July 1999 bills.

Council Harris made a motion to approve the bills, seconded by Council Griffin. Vote was unanimous.

There was no old business to discuss.

New Business:

(A) Ms. Hollie Bullard - Hahira Community Technology Center:

Ms. Bullard briefed Council on the new business which will be in the Parrott Company building on South Church Street. Computer classes are scheduled to begin in September.

(B) Utility Encroachment Ordinance:

Mayor Adams asked Council to adopt an ordinance, which would require companies doing work on the city's right-of-ways to pay a franchise fee. This was a recommendation from the GMA. Council Williams made a motion to adopt the ordinance as recommended by GMA, seconded by Council Griffin. Vote was unanimous.

(C) Recreation:

Mayor Adams reported on estimates for three recreation projects: (1) Bathrooms at Webb-Miller Park at a cost of $24,844; (2) Repairs and improvements to the Recreation Center for $16,490.00; (3) Construction of a gazebo at Smith Park. He said that the City could only handle one project at this time, and asked for Council's approval to complete the gazebo in Smith Park. The city has received a $10,000 grant from the Department of Natural Recourses for state for this project. Council Griffin made a motion to proceed with Smith Park and to delay the other two projects until a later date, seconded by Council Williams. Discussion followed. Vote was unanimous.

Mayor Adams reported that the County was donating playground equipment to the city and recommended that it be placed in City Park on South Church Street. Council Griffin made a motion to place it in City Park, seconded by Council Harris. Discussion followed. Vote was unanimous.

(D) Resolutions:

At the July Council meeting, Mayor Adams recommended giving a donation of $750.00 to the Georgia Cities Foundation for downtown development. The resolution for this donation was not presented at that meeting. City Manager read the resolution. Council Williams made a motion to adopt the resolution, seconded by Council Martin. Vote was unanimous.

The City Manager read a resolution for a 90 day loan for $55,000 from the Citizens Community Bank to cover initial expenses related to the wastewater treatment facility. Council Griffin made a motion to adopt the resolution, seconded by Council Martin. Vote was unanimous.

Mayor Adams reported on the Lowndes County Fire Marshall to do inspections at the school.

Council Martin made a motion to adopt the resolution which would authorize the County Fire Marshal to inspect the school additions, seconded by Council Harris. Vote was unanimous.

City Manager read a resolution that would authorize the Christmas Committee to purchase Christmas decorations on behalf of the City of Hahira, in the amount of $5,000.00. Council Griffin made a motion to adopt the resolution, seconded by Council Williams. Discussion followed. Vote was unanimous.

(E) Proposal for Geosciences:

Mayor Adams asked for Council's approval to pay Geosciences $1,450.00 for completion work of the old fuel tank site in the parking lot at City Hall. Council Harris made a motion to approve the additional funds to pay for the work, seconded by Council Griffin. Vote was unanimous.

(F) Computer purchase:

Mayor Adams asked for Council's approval to purchase a computer from Systems Development for $1,095.00. This has been budgeted. Council Harris made a motion to purchase the computer, seconded by Council Williams. Discussion followed. Vote was unanimous.

(G) House Bill 489 Agreements:

Mayor Adams asked for Council's approval to sign the agreement or to table it. Council Griffin made a motion to approve the Mayor's signing the agreement, seconded by Council Williams. Discussion followed. Motion was withdrawn. Council Martin made a motion to table the agreement until such time as it has been written, seconded by Council Harris. Vote was unanimous.

(H) Contract with Municipal Tax Consulting and Management:

Contract would allow Municipal Tax Consulting and Management to attempt to recover excise and other miscellaneous taxes for the City of Hahira. City Manager, Susan Doner, recommended using the contract. Council Griffin made a motion to enter into the contract, seconded by Council Williams. Vote was unanimous.

(I) Amendment to City of Hahira Meeting Procedures:

Mayor Adams reported on changes to the Sunshine Law that require a meeting agenda to be posted two weeks before the meeting. He recommended that the deadline for Citizens wishing to be heard be changed from noon on the Monday before the Council meeting to the end of the fifteenth day of the month preceding the meeting. Council Williams made a motion to change the meeting procedures, seconded by Council Martin. Vote was unanimous.

(J) Water and sewer rate increase:

Mayor Adams reported that the new water and sewer rates would have to be approved. This will have to be voted on when the new budget is approved. Council Griffin made a motion to raise the rates, seconded by Council Martin. Vote was unanimous.

(K) Department requests:

Public Utilities Director, John Thursby, asked for Council's approval to purchase a Dodge truck from Cass Burch Dodge in Quitman, GA, at a cost of $17,809.00. The truck had already been approved at a previous Council meeting. Council Williams made a motion to proceed with the purchase, seconded by Council Harris. Discussion followed. Vote was unanimous.

Mr. Thursby also requested purchasing sanitation containers from Mayo Company at a cost of $7,761.00 and 55 curbside containers at a cost of $2,722.00 from The Heil Company. Council Williams was asked to investigate this.

Council Martin had no report.

Council Williams suggested looking into contracting with GeoWaste, or another company, to pick up garbage in the city.

Council Griffin suggested looking into contracting with the Lowndes County Sheriffs Department to police the city, and the County Fire Department to serve the City of Hahira.

Council Harris suggested looking into contracting with the Lowndes County Public Works Department to maintain the streets.

City Manager had no report.

Mayor Adams reported that the  city had received a notification letter from the Governor that he was awarding the city a $15,000.00 grant from his discretionary fund for improvements to the Recreation Center.

Mayor Adams reported he had negotiated an agreement with Geo-Waste to lower sanitation fees tipping from $29.00 per ton to $27.00 per ton effective today..

Council Griffin and Mayor Adams complimented Public Utilities Director, John Thursby, on the hand rails he installed at the Courthouse.

There being no further business to discuss, meeting adjourned at 9:00 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
September 9, 1999

The City Council of the City of Hahira met in regular session on Thursday, September 9. 1999, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councilmen, Bob Harris, Jesse Griffin and Arnold Williams; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Fire Chief, J. C. Plair; Police Chief, Woodrow W. Blue.

ABSENT Council Beverly Martin and City Attorney, Willie Linahan.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation. Visitors were welcomed and a quorum was established.

Mayor Adams asked for a motion to approve the August 1999 Council meeting minutes.

Council Harris made a motion to accept the August minutes as amended, seconded by Council Williams. Vote was unanimous.

Mayor Adams asked for a motion to approve payment of the bills.

Council Williams made a motion to approve payment of the bills, seconded by Council Griffin. Vote was unanimous.

Old Business:

A. Departmental Request - Purchase of garbage containers:

Mayor Adams reported that this request was made at last month's meeting. Council Williams made a motion to purchase the garbage cans and dumpsters as recommended, but asked Public Utilities Director, John Thursby, to purchase 50 containers instead of 55 and all of the others. Motion was seconded by Council Harris. Vote was unanimous.

New Business:

A. Authorization to sign Service Delivery Strategy agreement with Lowndes County and other County municipalities as required by HB-489:

Mayor Adams asked Council's approval to sign the documents. Council Griffin made a motion to approve the Mayor's signing the documents, seconded by Council Williams. Vote was unanimous.

B. Approval of low bid on Industrial Park Utilities:

Mayor Adams reported that the low bid for water and sewer in the Industrial Park was from C & D Mechanical Contractors for $121,991.50. The City Engineers recommended the low bid. Council Harris made a motion to approve the bid, seconded by Council Williams. Discussion followed. Vote was unanimous.

C. Contract between City of Hahira and Department of Natural Resources for grant funds:

Mayor Adams reported on a Governor's Discretionary grant for $15,000.00, which will be for used for renovations to the recreation center. He asked for Council's approval to sign the contract. Council Griffin made a motion to approve the Mayor signing the contract, seconded by Council Williams. Vote was unanimous.

D. Adoption of Local Assistance Road Program (LARP) road resurfacing list:

Mayor Adams asked for Council's approval of the list six city streets to present to the Department of Transportation for resurfacing next year. Council Williams made a motion to approve the list as written, seconded by Council Griffin. Vote was unanimous.

E. Request for sewer service outside of city limits:

Mayor Adams reported on a request from Sam Stanaland for sewer service to his property, which is just outside of the city limits. Council Harris made a motion to approve Mr. Stanaland's request for this service, seconded by Council Griffin. Discussion followed. Vote was unanimous.

F. Use of Recreation Center for Boy Scout meetings:

Mayor Adams reported on a request from Boy Scout leaders to use the recreation center for meetings on each Thursday night, except the last Thursday in the month. Mayor Adams recommended approval of their request at no cost. Council Williams made a motion to approve the Boy Scouts (& Cub Scouts) use the building, seconded by Council Griffin. Vote was unanimous.

Council Harris had no report.

Council Griffin had no report.

Council Williams had no report but stated that he was happy to represent the city in Lakeland today to meet the Governor.

City Manager, Susan Doner, reported that Ms. Darlene Jenkins of the Nutrition Center requested more volunteers to help her deliver meals to senior citizens.

Mayor Adams stated the mayor, council, city manager and department heads had been working hard on the budget and meetings would resume next week on Mondays and Thursdays at 3:00 P.M. The budget shall be initially approved by the end of September, according to the city charter.

There being no further business to discuss, the meeting was adjourned at 7:55 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
October 7, 1999

The City Council of the City of Hahira met in regular session on Thursday, October 7, 1999, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Beverly Martin and Arnold Williams; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Fire Chief, J. C. Plair; Police Chief, Woodrow W. Blue.

ABSENT: City Attorney, Willie Linahan.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Councilman Bob Harris gave the invocation.

Mayor Adams welcomed visitors and established that a quorum was present.

Council Williams made a motion to accept the minutes of September 9, 1999, seconded by Council Harris. Vote was unanimous.

Council Griffin made a motion to pay the bills, seconded by Council Williams. Vote was unanimous.

There was no old business to discuss.

NEW BUSINESS:

(A) Ouida McKinney

Ms. McKinney expressed her concerns about Webb-Miller Park. At the August 1999 meeting, Council decided to postpone upgrading the park and to proceed with a gazebo at Smith Park. Ms. McKinney stated that the city had promised to build restroom facilities at Webb-Miller Park and she wanted the city to proceed with those plans. After five minutes, Mayor Adams informed her that her time was up and she could continue discussing the issue at City Hall by appointment.

(B) Approval of contribution for new Regional Fire Training Facility:

Mayor Adams asked for Council's approval for a donation of $1,000.00 next year toward construction of the new Regional Fire Training Facility, and then to make annual payments of $250 thereafter. Council Harris made a motion to make a contribution for new Regional Fire Training Facility, seconded by Council Martin. Discussion followed. Vote was unanimous.

(C) Changes in HB 489:

Mayor Adams reported on two changes to the HB 489. (1) Assures city employees that they will continue to be city employees and subject to all of the benefits they have obtained with the city. (2) Specifies who is responsible for funding capital improvements to parks. Council Griffin made a motion to give Mayor Adams authorization to sign, seconded by Council Williams. Discussion followed. Vote was unanimous.

(D) Contract with C & B Mechanical for Industrial Park Utilities:

Mayor Adams asked for Council's approval to sign a contract with C&B Mechanical Contractors, Inc. to extend the City's water and sewer lines to the Hahira Business Park. Council Martin made a motion to give Mayor authorization to sign the contract, seconded by Council Williams. Discussion followed. Vote was unanimous.

(E) Resolution for contract with DNR for $15,000 grant for Recreation Center:

Mayor Adams asked Council to approve the resolution and certification for contract with DNR. City Manager, Susan Doner, read the resolution. Council Williams made a motion to approve, seconded by Council Harris. Vote was unanimous.

(F) Red Ribbon Week Proclamation:

Mayor Adams read the Proclamation. Red Ribbon Week will be observed October 24 - 31 to promote awareness of the effects of drug and alcohol abuse. Red ribbons will be available at City Hall, and on Friday, October 29, a program will be presented in the Wal-Mart parking lot in Valdosta.

(G) Domestic Violence Proclamation:

Mayor Adams read the proclamation, which proclaims the month of October as Domestic Violence Awareness Month and urged all citizens to participate in the scheduled events and programs and to work toward the elimination of personal and institutional violence against all people.

(H) Cities of Excellence application:

Mayor Adams stated that the City would apply for the GMA for Cities of Excellence. The application is due by October 13.

(I) Public Works request - emergency repair/purchase:

Public Works Director, John Thursby, reported on replacing a pump that had quit working. Cost to replace the pump would be $3,144 from Davis EMU, with delivery in two weeks. He recommended purchasing the pump. Council Williams made a motion to buy the pump, seconded by Council Martin. Vote was unanimous.

(J) New signs for entrance to city:

Mayor Adams reported that two entrance signs were in bad condition and needed to be replaced. Day Signs' cost to do the signs would be $1,590 each. He recommended replacing the two signs. Council Griffin made a motion to replace the two signs, seconded by Council Williams. Discussion followed. Vote was unanimous.

(K) Resolution to add Freeport exemption referendum to ballot:

Mayor Adams stated that the city needed to put a Freeport exemption referendum on the ballot for the November 2nd election. City Manager, Susan Doner, read the resolution. Council Williams made a motion to pass the resolution, seconded by Council Harris. Discussion followed. Vote was unanimous.

Council reports:

Council Martin thanked the city and the people who prayed for her and brought her food during her recent surgery. She also extended birthday greetings to Ms. Mamie Sorrell, who was present at the meeting.

Council Williams welcomed Council Martin back.

Council Griffin reported that several city employees had an excess of annual leave accumulated. The annual leave should be taken within the fiscal year. Excess leave will have to be authorized by City Manager. If person retiring has excess time, it will be dropped. Those presently with excess annual leave will be honored. This was put in a motion, seconded by Council Williams. Discussion followed. Vote was unanimous.

City Manager, Doner, read a letter from the national Honey Bee Queen thanking the city and Mayor and Mrs Adams for their hospitality.  She also read a letter from Mrs. Adeline Landrum, on behalf of the Honey Bee Committee, thanking the city staff and officials for their assistance during the Honey Bee Festival.

Mayor Adams reported that the city would participate in Mayors Day Motorcade on Wednesday, December 8th in Thomasville.

Oct 14th is the 52nd anniversary of the Air Force.

The Budget Public Hearing will be on Oct 28th.

Tax Digest will be done tomorrow. It is hopeful the city millage will remain at 6 mills.

Moody Appreciation Day will be Oct 30th  and 31st.

GMA Fall District Meeting will be in Adel on Nov 17th at 12:00 noon.

Council Griffin thanked the Honey Bee Festival Committee for selecting him as senior citizen of the year.

Council Harris asked everyone to go to Moody Air Force Base for Appreciation Day.

Mayor Adams stated that Crystal Carter thanked the city for their support in the Teen Explosion.

There being no further business to discuss, meeting adjourned at 8:30 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Council Meeting
November 4, 1999

The City Council of the City of Hahira met in regular session on Thursday, November 4, 1999 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin, Arnold Williams and Beverly Martin; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Fire Chief, J. C. Plair; Lt. Terry Davis; City Attorney, Willie Linahan.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Council Griffin gave the invocation.

Mayor Adams welcomed all visitors and established that a quorum of council was present.

Council Griffin made a motion to approve the minutes of October 7, 1999, as printed, seconded by Council Harris. Vote was unanimous.

Council Williams made a motion to pay the bills, seconded by Council Martin. Vote was unanimous.

PUBLIC HEARING

(A) Application for Community Development Block Grant (CDBG)

Mr. Mike Morgan of the South Georgia RDC reported on the CDBG application. The grant, if awarded, will be used for construction of new single family houses for low to moderate income citizens, and for public facility project dealing with drainage and street improvements within a designated target area.

Mr. Ronnie Dudley of Stevenson and Palmer Engineering, Inc. stated that plans were to add curb and gutter on W. Park Street from the railroad tracks to the end of Housing Project and to add parking spaces in front of the Housing Project. Also on the east side of Sargent Street they will replace culverts and cover up the ditch.

City Manager, Susan Doner, read the resolution on the CHIP Grant. Council Griffin made a motion to adopt the resolution, seconded by Council Williams. Vote was unanimous.

Mayor Adams read the resolution for the CDBG. Council Martin made a motion to adopt the resolution for the CDBG Grant, seconded by Council Harris. Vote was unanimous.

(B) John Bailey Rezoning Request:

Mr. David Dunn of the South Georgia RDC reported on John Bailey's request to rezone .344 acres (15,000 sq ft) from Manufacturing (M-1) to Multi-family Residential (R-6). Property is located on south side of S. Church St. two lots to the south of East Coleman Dr. Mr. Bailey is proposing to build 2 single-family residences. The Planning Commission's recommendation was for approval, with the condition that a joint access easement (20' x 10") be provided for a shared driveway between these two lots.

Mayor Adams called for those in favor of the request to speak. Mr. John Bailey, 5561 Sumner Road, Hahira, GA., spoke in favor. He stated that the lots were too small for manufacturing. He agreed to the shared driveway.

Mayor Adams called for those in opposition to the request. There was no opposition.

Council Harris made a motion to recommend approval as has been read, seconded by Council Griffin. Vote was unanimous.

END

There was no old business to discuss.

NEW BUSINESS:

(A) Employee Appreciation:

City Clerk, Marilyn Brady was given a plaque for 15 years of service to the City of Hahira. Mayor Adams expressed his appreciation for her dedication and knowledge of the City's affairs.

(B) Planning Commission appointments:

Mayor Adams recommended appointing Brian Sumner for a three year appointment to the Greater Lowndes Planning Commission, and Lee Odom for a five year appointment. Council Griffin made a motion to approve these two appointments to the Planning Commission, seconded by Council Harris. Discussion followed. Vote was unanimous.

(C) Recommendation to reorganize Police, Water/Sewer and Street Departments:

Mayor Adams reported that at the Budget Meeting, Chief Blue had made a request to reorganize the Police Department. This would involve the elimination of four Police Dispatcher/Jailer positions upon starting with the County 911 system in July 2000. All four dispatchers will remain employed with the City; two will become certified police officers, one will become the Court Clerk, and the fourth will be transferred to the Administrative Department as a utility billing clerk.

Public Utilities Director, John Thursby, recommended separating two departments, Street and Water/Sewer and adding two new employees. All Public Works employees will then be assigned to a specific department. Council Williams made a motion to reorganize the Police Department, Street and Water/Sewer Departments, seconded by Council Martin. Discussion followed. Vote was unanimous.

(D) Water and Sewer rate increase ordinance:

Water and sewer rates will be increased in 2000 to pay for the wastewater treatment upgrade required by an EPD consent order. The rate increase is required by USDA Rural Development as part of the financing of the project. Mayor Adams read the ordinance for the water/sewer rate increase. Council Harris made a motion to adopt the ordinance as is, seconded by Council Williams.

Discussion followed. Vote was unanimous.

(E) Street light additions:

Mayor Adams recommended that streetlights be installed on Hodges Street, Hagan Bridge Road at Coleman, Wright Street and Jacquelyn Street. Council Griffin made a motion to install lights as needed, seconded by Council Martin. Discussion followed. Vote was unanimous.

(F) Webb-Miller Park recommendation:

Mayor Adams reported on the recommendation. Council Martin made a motion to put bathrooms in Webb-Miller Park and repair or replace playground equipment, seconded by Council Williams. Discussion followed. Vote was unanimous.

(G) Clanton and Parham abandoned alley request:

Mayor Adams reported on a request by Mr. Leland Clanton, 216 E Park St. and Mr. Richard Parham, 217 Randall St., to allow the city-owned alley located between their houses to be divided between them. This would extend the property line five feet (5') north for the Parham's, and five feet south for the Clanton's. Council Griffin made a motion recommending honoring their request, stipulating that the City will not be responsible for the alley, and that the property owners would be responsible for any related expenses, such as legal or surveying costs. The motion was seconded by Council Williams. Vote was unanimous.

(H) Recommendation to increase Mayor and Council salary:

After discussion, Council Williams made a motion recommending increasing the Mayor's salary to $6,000, and increasing Council's salary to $2,000 each. The motion was seconded by Council Harris. Discussion followed. Motion was tabled until next month.

(I) GMA Certified City of Ethics Program:

Mayor Adams read the resolution. Council Harris made a motion to adopt the resolution as read, seconded by Council Martin. Vote was unanimous.

(J) City-owned vehicle policy:

Mayor Adams read the policy. Council Griffin made a motion to adopt the policy as read, seconded by Council Williams. Discussion followed. Vote was unanimous.

(K) Request for contribution to Blue Angels Memorial Fund:

Mayor Adams recommended donating $100.00 to the fund. Council Griffin made a motion to grant it, seconded by Council Martin. Discussion followed. Vote was unanimous.

(L) Resolution to apply for new GMA Master Lease Program:

City Manager, Susan Doner, reported that this would replace the resolution we now have. Mayor Adams read the resolution. Council Martin made a motion to pass the resolution, seconded by Council Williams. Vote was unanimous.

(M) United Way Drive:

Mayor Adams reported that there would be a presentation next Wednesday at 1:00 P.M. for all City employees. Council Griffin made a motion to repeat the request, seconded by Council Harris. Vote was unanimous.

There were no Council reports.

City Manager had no report.

Mayor Adams reported that the GMA District meeting would be in Adel on Wednesday, November 17 at 12:00. He stated that Joel Hunnicutt had won the election in District 2. Candidate was disqualified for District 3, as it was discovered that he lived in District 1.

There being no further business to discuss, meeting adjourned at 9:15 P.M.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Hahira Council Meeting
December 9, 1999

The City Council of the City of Hahira met in regular session on Thursday, December 9, 1999, at 7:30 PM at the Courthouse.

PRESENT: Mayor John Adams: Councils Bob Harris, Jesse Griffin, Arnold Williams, and Beverly Martin; City Manager, Susan Doner; Clerk, Marilyn Brady; Police Chief, Woodrow W. Blue; Fire Chief, J. C. Plair; Public Utilities Director, John R. Thursby.

Mayor Adams opened the meeting with the invocation given by Council Williams.

Mayor Adams led the assembly in the Pledge of Allegiance.

Council Griffin motioned to approve the Called Council Meetings on Oct. 28th and Nov. 18th, and the regular Council Meeting on November 4th, seconded by Council Martin. Vote was unanimous.

Council Williams made a motion to pay all of the bills, seconded by Council Harris. Vote was unanimous.

Old Business:

Council Williams withdrew motion that was tabled last month which recommended increasing the Mayor's salary to $6,000, and increasing Council's salary to $2,000 each.

New Business:

(A) Personnel issues

Mayor Adams stated that previously the Council had approved a part-time employee as the Better Home Town Program Director, one employee for the Water/Sewer Department, and one employee for the Street Department. One employee will get a promotion, which will be announced at a later date.

Mayor Adams said there would be changes in the Fire Department training meetings. For training meetings, the amount will be $15.00 per person, and for six (Saturday) training sessions (120 hrs) the amount will be $20.00 per person. Also a retirement plan for the Volunteer Fire Department is being worked on.

Mayor Adams stated that differential pay for the Police Department was also approved. Council Griffin made a motion to accept changes as read, seconded by Council Williams. Discussion followed. Vote was unanimous.

(B) Purchase new computer equipment:

Mayor Adams requested the purchase of computer equipment in the amount of $9,600.00. The money to purchase items with would come from 1996 Capital Outlays in the Fire and Police Departments. Council Williams made a motion to purchase all four items, seconded by Council Griffin. Discussion followed. Motion was tabled.

(C) Employees Christmas Bonus and Sick Leave Pay:

Mayor Adams asked for Council's approval for the Christmas Bonuses, Fire Department, Council members and Sick Leave pay. Total amount $15,000.00. Council Harris made a motion to approve as read, seconded by Council Martin. Vote was unanimous.

(D) Department Requests:

Public Utilities Director, John Thursby, requested approval of a new building on S Hall Street. He recommended Cliff Revill to do the work at a cost of $12,450.00. After discussion, Council decided to wait until next month and discuss the request.

Police Chief, Woodrow Blue, requested the purchase of two items - One was for a Police Officer training software package at a cost of $600.00. The other request was for a Police Personnel scheduling software package at a cost of $579.00. Total cost $1,179.00. Council Griffin made a motion to accept Chief Blue's request, seconded by Council Martin. After discussion, Motion was tabled.

Chief Blue also requested purchasing winter jackets for the Police Department at a cost of $650.00, Council Griffin made a motion to approve, seconded by Council Harris. Discussion followed. Vote was unanimous.

Chief Blue requested purchasing a digital camera. The funds would come from grant monies. Council Harris made a motion to allow Chief Blue to use the grant money to purchase the camera, seconded by Council Martin. Vote was unanimous.

(E) Appointment to "Keep Lowndes County Beautiful" Committee:

Mayor Adams reported that the Council needed to nominate two people for the Committee. Council Griffin made a motion to present Dee Knox and Mary Ingram as nominees to the Commission, seconded by Council Williams. Discussion followed. Vote was unanimous.

(F) Approve Freeport Exemption Resolution ;

City Manager, Susan Doner, read the resolution. Council Harris made a motion to adopt the resolution as read, seconded by Council Williams. Vote was unanimous.

(G) Approve signing contract with Stevenson and Palmer Engineering for services related to CDBG Project:

Mayor Adams reported on the contract. Council Griffin made a motion to enter contract, seconded by Council Martin. Vote was unanimous.

(H) Approve proposal to repair Fire Department building:

Mayor Adams reported that a proposal from John Kraholik for the repairs was $2,250.00 and he recommended accepting the bid. Council Griffin made a motion to accept the bid, seconded by Council Harris. Councils Harris, Griffin and Martin voted yes. Council Williams abstained. Motion carried.

Council's reports:

Council Martin had no report.

Council Williams stated that this was his last meeting and it had been an honor to serve on the Council.

Council Griffin thanked all citizens and city employees who participated in decorating downtown for Christmas.

Council Harris stated that he enjoyed being Councilman and the new year would be a new beginning. He also spoke about Council Williams as a true hero who had served his country.

City Manager, Susan Doner, expressed regrets on Council Williams leaving. She also mentioned the new handrails at City Hall.

Mayor Adams called Chief Blue to come forward. Lt. Terry Davis and Sgt. Cedric Phillips were given the "Good Works Gift".

Mayor Adams presented Councilman Williams with a plaque for his 4 years of service to the city. Council Harris read a proclamation declaring Thursday, December 16th as "Arnold Williams Day".

There being no further business to discuss, meeting adjourned at 8:45 PM.

John F. Adams, Mayor                                                                                      Marilyn Brady, City Clerk

Remarks made by Mayor Adams concerning Councilman Williams and proclamation read by Council Harris.

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