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Council meeting minutes 2000

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Council Meeting
January 6, 2000

The City Council of the City of Hahira met in regular session on Thursday, January 6, 2000, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Jesse Griffin, Bob Harris, and Joel Hunnicutt; City Manager, Susan Doner; Clerk, Marilyn Brady; Fire Chief, J. C. Plair; Public Utilities Director, John Thursby; City Attorney, Willie Linahan.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.
Mayor Adams gave the invocation and welcomed visitors.
City Attorney, Willie Linahan swore in Joel Hunnicutt as Councilman.
Mayor Adams stated that a quorum of Council was established.

Council Harris made a motion to approve the minutes of December 9, 1999, seconded by Council Griffin. Vote was unanimous.

Council Griffin made a motion to pay the bills, seconded by Council Harris. Vote was unanimous.

Old Business:

(A) Capital Purchases

Mayor Adams asked Council to approve the purchase of a laptop computer, screen, stand, and bags to carry the equipment, which would cost $9,600.00. Council Harris made a motion to purchase the equipment as described, seconded by Council Griffin. Vote was unanimous.

Public Utilities Director, John Thursby, asked Council to approve the purchase of a metal building to be built on S Hall Street at location of Public Works Department. The building would be used for all departments. Cost would be $13,550.00 from Steel Building Construction. Council Griffin made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams asked for Council's approval to purchase software programs for the Police Department at a cost of $1,179.00. Council Griffin made a motion to approve, seconded by Council Harris. Vote was unanimous.

New Business:

(A) MLK Jr. Day Proclamation

Mayor Adams read the Proclamation declaring Monday, January 17th as Martin Luther King, Jr. Day in Hahira.

(B) Department Requests

Mayor Adams asked for approval to send Police Chief, Blue, to the Winter Conference this weekend at a cost of $500.00. Council Griffin made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

(C) Mayor Adams read a letter from Senator Tim Golden asking the Council to participate in an award dinner honoring James Beck, which will be on Friday, February 4, 2000 at the new Valdosta-Lowndes Convention Center, with Governor Roy Barnes as featured speaker. Mayor Adams asked for Council's approval to purchase ten seats, which would be for the Mayor/Council and their wives. Council Harris made a motion to purchase the ten seats, seconded by Council Griffin. Vote was unanimous.

(D)

Public Utilities Director, John Thursby, asked for Council's approval to cover a ditch located between E Stanfill and E Lawson, which is a health hazard. The estimated cost would be $6,865.00. Council Harris made a motion to do the project as described, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(E) Council Assignments:

Mayor Adams reported on Council Assignments.

Council Harris - Water/Sewer/Sanitation

Council Griffin - Culture/Recreation

Council Hunnicutt - Police/Fire Departments

Mayor Adams - Administration Department

Mayor Adams stated he wanted to wait and elect a Mayor Pro-Tem later when there is a full Council.

(F) Mayor Adams reported that the City had applied for a grant on sidewalk repairs and streetlights on Main Street and Smith Park, but the grant was denied. He requested proposals to do the project one block at a time, from Hwy 41 to the railroad. City Engineers are coming soon and will need information for bids, also on the gazebo for Smith Park. Council Griffin made a motion to proceed with the proposal, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(G) Consider S & S Supply Co., Inc. request to put test well on City property

Mayor Adams stated that he received a letter from Epic Engineering requesting approval to drill a test well in the City parking lot. The location requested already has a test well. He asked for Council's approval to write a letter to recommend a new location. Council Griffin made a motion to deny their request and approve letter recommending a new location, seconded by Council Harris. Vote was unanimous.

(H) Approve reorder of City of Hahira pins

Mayor Adams asked for Council's approval to purchase the pins for $1,200.00. Council Harris made a motion to purchase the pins, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(I) Chamber of Commerce Annual Dinner

Mayor Adams stated that the annual dinner would be on January 25th. Cost for ten would be $225.00. He asked all Council members to notify the City Manager if they would be able to attend.

(J) Request for streetlights

Mayor Adams reported on the need for a streetlight in Ruth Reddy's Mobile Home Park. Council Griffin made a motion to approve the streetlight, seconded by Council Hunnicutt. Discussion followed. Motion was amended by Council Harris, to also install two streetlights on Judy Ann Drive. Vote was unanimous.

(K) Intergovernmental Agreement for Building Inspections and Zoning Services

Mayor Adams asked for Council's approval to proceed with letter. Council Harris made a motion to send the letter, seconded by Council Griffin. Vote was unanimous.

Council's Reports:

Council Hunnicutt had no report.

Council Griffin had no report but stated that he hoped the year 2000 would be a very good year for all.

Council Harris welcomed Councilman Joel Hunnicutt. He gave his condolences to the family of former Councilwoman Beverly Martin and stated that she was a sweet and gentle person and that he would miss her. He also stated that he looked forward to serving in the new year.

City Manager, Susan Doner, also welcomed Councilman Joel Hunnicutt.

Mayor Adams reported on changing the Council Meeting dates in Feb., Mar., June, Aug., and Nov. to the second Thursday and to advertise the changes. City Attorney, Willie Linahan stated that there would be no problem. Council Griffin made a motion to proceed, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams read a resolution honoring Councilwoman Beverly Martin, which will be posted to the Hahira Web Site.

Mayor Adams also read another resolution honoring Councilwoman Beverly Martin, which was read at her funeral. He stated that he and all who knew her would certainly miss her.

There being no further business to discuss, meeting adjourned at 8:30 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
February 10, 2000

The City Council of the City of Hahira met in regular session on Thursday, February 10, 2000, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Jesse Griffin and Joel Hunnicutt; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow W. Blue.

Mayor Adams called the meeting to order. He called on Council Harris to give the invocation, followed with the Pledge of Allegiance.

Visitors were welcomed and a quorum was established.

Council Harris made a motion to approve the minutes of January 6, 2000 as read, seconded by Council Hunnicutt. Vote was unanimous.

There was no old business to discuss.

NEW BUSINESS:

(A) Mr. Steve Barnes of Moody Air Force Base presented the City with a plaque in recognition of the City's support. Council Harris accepted the plaque on behalf of the City of Hahira.

(B) Agenda Requests:

(1) Ms. Adeline Landrum requested approval to block two streets during the next Honey Bee Festival. The streets are South Marshall from Hwy 122 to W. Lawson Street, and North Lowndes from B. J. Miley Street to W. Lawson Street. She also requested participation of City employees and use of the sidewalks. Department Heads will be invited to attend Honey Bee Committee meetings. Council Griffin made a motion to allow the use of the streets and close N. Lowndes and S. Marshall Streets for the festival, seconded by Council Harris. Vote was unanimous.

(2) Members of the Teen Explosion asked Mayor and Council for a proclamation of "Drug Free Day" in Hahira for March 18, 2000. There will be a rally at the Middle School, followed by basketball games of teens who take the Drug Free Pledge. They requested Mayor and Council to serve as honorary referees for the basketball games.

Mayor Adams requested entering in proposal and to use Gary Zeigler, CPA, P.C. for monthly services. This will be on a trial basis. Council Harris made a motion to enter into the proposal, seconded by Council Hunnicutt. Discussion followed. Councils Harris and Hunnicutt voted yes. Council Griffin abstained. Motion passed.

(D) Adoption of GMA's Certified City of Ethics Resolution:

Mayor Adams read the resolution that was adopted in December. Council Griffin made a motion to adopt the Code of Ethics, seconded by Council Hunnicutt. Vote was unanimous.

(E) Proposal from Utility Service Co., Inc. for water tank maintenance:

Public Works Director, John Thursby, recommended entering in agreement with Utility Service Co., Inc. to clean and repair the water tanks. Cost would be $1,850 for each water tank. Council Harris made a motion to enter in the agreement as recommended by Public Works Director, seconded by Council Griffin. Discussion followed. Vote was unanimous.

(F) Proposal for alarm system for wells:

Public Works Director, John Thursby, reported on two bids for the alarm system. One from Cowart Electric for $1,675.00 and the other was from Action Alarms. He recommended Cowart Electric's bid. Council Griffin made a motion to install the alarm system, seconded by Council Harris. Discussion followed. Vote was unanimous.

(G) Facade lighting for the four city entrance signs:

Mayor Adams requested the lighting for the four entrance signs, which would cost $64.16 monthly. Council Griffin made a motion to install the lighting, seconded by Council Hunnicutt. Vote was unanimous.

(H) Resolution to support 2000 Census and Census Day, April 1, 2000:

City Manager, Susan Doner, read the resolution, designating April 1, 2000 as Census Day. Council Harris made a motion to adopt the ordinance as read by City Manager, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(I) Proposal to repair Courthouse:

Mayor Adams asked for Council's approval of a proposal to repair the courthouse at a cost of $7,560.00. Council Harris made a motion to enter the proposal as read by Mayor Adams, seconded by Council Griffin. Discussion followed. Vote was unanimous.

(J) Proposal to change name of Randall Street Recreation Center to Hahira Community Center; and replace sign:

Mayor Adams requested approval to change the name of the Recreation Center to Hahira Community Center and to change the sign. Cost of the new sign would be $1,088.73. Council Griffin made a motion to change it to Hahira Community Center and to put up a new sign, seconded by Council Harris. Discussion followed. Vote was unanimous.

Mayor Adams stated that he had been looking into getting a seal for Hahira. This will be brought up at a later date.

(K) Black History Month Proclamation:

Mayor Adams read the Proclamation designating February as Black History Month.

(L) Historic Preservation Commission Nominees:

Mayor Adams asked about nominees to the Historic Preservation Commission and Chairman of the Commission. No nominees have been made at this time. Mayor Adams decided to table this until the next meeting.

(M) Revisit purchase of city pins:

Mayor Adams requested the city purchase 1200 pins at a cost of $1,512.00. Council Harris made a motion to go with 1200 pins, seconded by Council Griffin. Vote was unanimous.

(N) Request for proposals to rewire City Hall:

Mayor Adams reported on the need to upgrade the wiring at City Hall and increase the size of the air conditioning unit in the Police Department. Council Harris made a motion to advertise the proposals, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(O) Approve engineering firm preparing plans for new water storage tank to submit with GEFA grant application:

Mayor Adams asked for Council's approval to proceed with negotiations with the city's engineering firm to design the system. Council Harris made a motion to let the Mayor and City Manager proceed, seconded by Council Griffin. Discussion followed. Vote was unanimous.

Mayor Adams asked for approval of the bills. Council Harris made a motion to pay the bills, seconded by Council Hunnicutt. Vote was unanimous.

Council Hunnicutt made a motion to empower the City Manager to pay the bills every two weeks, seconded by Council Harris.

Council Harris had no report but was concerned that this meeting could be Council Griffin's last Council Meeting. Mayor Adams asked Council Griffin to come to the next month's meeting.

Council Griffin had no report.

Council Hunnicutt had no report.

City Manager, Susan Doner, reported that someone from the Valdosta Chamber of Commerce would come and make a presentation on the Census 2000 on Monday, February 28th at 7:00 P.M. at the Courthouse.

Arbor Day ceremony will be on February 18th at the Middle School.

Mayor Adams reported that the city would be clearing trees and the planter in City Park. New flowers will be put in the planter in the City Park and at all entrance planters.

There being no further business to discuss, meeting adjourned at 8:45 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
March 9, 2000

The City Council of the City of Hahira met in regular session on Thursday, March 9, 2000, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, and Joel Hunnicutt; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow W. Blue.

Mayor Adams called the meeting to order then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

City Attorney, Willie Linahan, swore in newly elected Councilman Wayne Bullard.

Councilman elect Robert Copeland was not present for swearing in.

Visitors were welcomed and a quorum was established.

Mayor Adams recommended electing Councilman Harris as pro tem. Council Bullard made a motion to approve Mayor Adam's recommendation, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams requested approval of the February 10, 2000 Council meeting minutes as printed; noting that there was one motion that had not been voted on. He recommended it be voted on under old business. Council Harris made a motion to accept the minutes as printed, seconded by Council Hunnicutt. Vote was unanimous.

OLD BUSINESS:

Mayor Adams called for a vote on the motion that was made at the February 10th council meeting by Council Harris and seconded by Council Hunnicutt that was not voted on. The motion was to empower the City Manager to pay the bills every two weeks. Vote was unanimous.

Councilman elect, Robert Copeland, arrived at the Council meeting and was sworn in by City Attorney, Willie Linahan.

PRESENTATIONS:

Mayor Adams spoke briefly about former Councilman Jesse Griffin's service to the city and read a proclamation designating March 16, 2000 as "Jesse Griffin Day" in the City of Hahira.

Mayor and Council presented Mr. & Mrs. Griffin with several gifts. Councilman Harris read and presented a plaque, which was given to Mr. Griffin in recognition of four years of dedicated service to the City of Hahira.

Mr. Jesse Griffin read a letter to the citizens of Hahira expressing his appreciation in working as a Councilman for the last four years. (See attached letter)

NEW BUSINESS:

(A) HAHIRA ZONING BOARD OF APPEALS:

Mr. David Dunn of the Planning Commission reported that the City of Hahira has initiated amendments to the Zoning Ordinance, which would delete the Zoning Board of Appeals and transfer its present responsibilities to the Greater Lowndes Planning Commission. This was reviewed and the Planning Commission approved of the request. Mayor Adams asked Council for a motion to act on the amendments and accept. Council Bullard motioned to accept Mayor's request, seconded by Council Copeland. Vote was unanimous.

(B) DEPARTMENT REQUESTS:

Police Chief Woodrow W. Blue requested $4,837.00 from Capital Outlays to update the three new vehicles that were acquired from the Sheriff's Department. This would include painting, radios and cage extenders.

Council Harris made a motion to update the three vehicles, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Mayor Adams reported the week of April 23 - 29 has been designated City Government Week by the Georgia Municipal Association. He requested adoption of a resolution of Hahira's participation in the activities. City Manager, Susan Doner, read the resolution. Council Hunnicutt made a motion to adopt the resolution, seconded by Council Harris. Vote was unanimous.

(D) IMPLEMENTATION OF WATER/SEWER RATE INCREASE:

Mayor Adams reported on the new water/sewer rates, which would start with the bills that are due July 10th. This would include commercial rates and out of city limits rates. Council Harris made a motion to go ahead with the water/sewer rates beginning in July. The motion died for lack of a second.

(E) GMA TELECOMUNICATIONS CONTRACT RENEWAL FOR 2000:

Mayor Adams reported the contract, was up for renewal. The annual cost is $1,584.00. Council Hunnicutt made a motion to renew the contract, seconded by Council Bullard. Vote was unanimous.

(F) RENOVATIONS TO HAHIRA COMMUNITY CENTER:

Mayor Adams reported on two bids for renovations to the Community Center. The bids were from John Bailey for $17,861.16 and John Kraholik for $16,490.00. Council Bullard made a motion to wait another month and get another bid, seconded by Council Hunnicutt. Vote was unanimous.

(G) CONTRACT WITH CUNNINGHAM TREE SERVICE FOR TREE REMOVAL:

Mayor Adams asked for Council's approval to remove three large pine trees on the city's right-of-way at 415 E Stanfill Street that are a possible danger to the house at that address at cost of $600.00, and trim dead branches from three trees in front of the courthouse at a cost of $150.00. Council Bullard made a motion to approve the mayors request, seconded by Council Harris. Vote was unanimous.

(H) COUNCIL ASSIGNMENTS:

Mayor Adams appointed Council Bullard to the Culture and Recreation Departments and Council Copeland to the Street and Sidewalk Departments.

COUNCIL REPORTS:

Council Copeland had no report.

Council Hunnicutt had no report but mentioned that Mr. Sonny Rogers had passed away. He asked that Council consider naming a recreation field in his honor, as he had been a coach to area children for many years.

Council Bullard had no report.

Council Harris welcomed new Councilmen Sonny Copeland and Wayne Bullard. He also mentioned the importance of the new water/sewer rates again and asked, if it was lawful, he would like to reintroduce the motion to approve the new water/sewer rates. City Attorney, Linahan, stated that he did not know the answer to it, but there are limits. Council Harris stated his appreciation for City Attorney's comments, and hoped the city could survive for another month.

Mayor Adams stated that if the three Council members did not understand the importance of the water/sewer rates, they need to be informed by the next council meeting.

Mayor Adams stated that he wanted Council members to submit nominees for appointment to Committees at the next council meeting. He further stated he wanted to reduce the number of members on committees to five and eliminate the Library Advisory committee.

Mayor Adams reported that the County Commissioners had recently purchased playground equipment and it had been installed in City Park, which is in District 1. He was of the opinion that one should be placed in Districts 2 and 3. The cost is $25,000.00 for each.

Mayor Adams reported that several city workers and some local citizens went to Camilla on Friday and Saturday March 3rd &4th to aid in clean up from the Valentines Day tornado. Rountree Construction Company and Cowart Electrical and Industrial Contractors provided trucks to transport city equipment to Camilla. He requested the public express their thanks to these individuals and businesses for their aid to our sister city and its citizens.

Mayor Adams reported on the message from Nick Lacey, Director of the Emergency Management of Lowndes County, concerning the smoke problem in the area caused by the Mud Swamp fire.

City Manager, Susan Doner, reported that the city has already passed a resolution on a rate increase. A date for the increase will have to be made. This is a very serious matter and she stated that she understood Council Harris' and Mayor Adams concerns and asked that the new councilmen take the time to learn about the situation.

There being no further business to discuss, meeting adjourned at 9:00 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
April 6, 2000

The City Council of the City of Hahira met in regular session on Thursday, April 6, 2000, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Sonny Copeland and Joel Hunnicutt; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Works Director, John Thursby; Police Chief, Woodrow W. Blue, Jr.; Fire Chief, J. C. Plair.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams called on Council Harris to give the invocation.

Visitors were welcomed. City Manager, Susan Doner, introduced Ms. Bonnie Tindall, who will be replacing Ms. Syble Griffin as Executive Director of the Hahira Chamber and Visitors Center. Syble is retiring after nine years as Executive Director.

A quorum of Council was established.

Council Harris made a motion to accept the March 9, 2000 minutes as written seconded by Council Bullard. Vote was unanimous.

Mayor Adams asked for Council's review of the monthly bills and asked for comments or questions. There were none.

OLD BUSINESS:

Mayor Adams reported on a motion made last month to raise water/sewer rates effective with the billing for the month of June 2000. The motion failed for lack of a second to the motion. Since then, engineers from Stevenson & Palmer Engineering, Inc. have met with members of Council to explain the necessity for increasing water/sewer rates. Mayor Adams asked for a motion from Council to approve a date to implement the new rates, which were approved at the November 1999 council meeting. Council Harris made a motion to begin the increase with the billing for the month of June 2000 which is payable by July 10th. Council Bullard seconded the motion. Discussion followed. Vote was unanimous.

NEW BUSINESS:

(A) Department requests:

Public Utilities Director, John Thursby, asked for Council's approval to put in three picnic tables, three benches, three 55-gallon garbage cans, and one more grill in City Park. Also new water faucets will need to be installed and cross ties removed and replaced with PVC pipe, like those surrounding the new playground equipment area. Rocks will be put down in the picnic areas.

Cost - $4,662.44 for octagonal or roundtable. (Recommended)
$4,275.44 for rectangular tables.

Council Bullard made a motion to approve the purchase as recommended, seconded by Council Hunnicutt. Vote was unanimous.

Public Utilities Director, John Thursby, requested purchasing video camera inspect the interior of sewer lines. Two cost were submitted,

(1) Blue Book $6,700.00 plus $100.00 freight - Total $6,800.00
(2) Mytana, $7,095.00
Mr. Thursby recommended the Mytana camera.

Council Harris made a motion to approve the purchase as recommended, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous. Mayor Adams stated that although this was a budgeted item, he instructed city manager to be certain sufficient funds were available before proceeding with the purchase.

Police Chief, Woodrow Blue, reported the Hahira Police Department would discontinue dispatching service and close the city jail on June 30 2000. Beginning at 0001 hours on July 1, 2000 the Lowndes County 911 center will assume emergency Police and Fire dispatching and emergency calls must be made to 911. This will require a change in Police Department radio frequencies and the additional frequencies must be purchased and added to the department's radios. The Lowndes County Board of Commissioners has contributed $5,000 to help with the cost, since HB 489 Service Delivery Strategy mandates the cost of E-911 service be provided from the Countywide tax digest. Additionally new beepers will be required for the Hahira Fire Department in order to be on the same frequencies as the Lowndes County Fire Departments. The Hahira city jail will be closed and city prisoners will be housed in the County Jail.

Mayor Adams reported an automated call attendant would be added to the City Hall phone system. Notices will be sent to citizens explaining the change to dispatching service and the change to the phone system. An advertisement will also be run in the Valdosta Daily times and information will be posted on the Hahira web site at http://www.hahira.ga.us explaining the change.

(B) Smith Hospital Resolution:

Mayor Adams read the resolution, which opposed the relocation of Smith hospital from the City of Hahira. Council Bullard made a motion to adopt the resolution, seconded by Council Copeland. Councils Harris, Bullard and Copeland voted yes. Council Hunnicutt did not vote. (Council Hunnicutt notified the city clerk on Friday, April 7th, that he had abstained on this motion.) Motion approved.

Mayor Adams reported that the week of April 16 - 22 was "Keep American Clean and Beautiful" week. Mayor Adams read the proclamation.

(D) Contraction with Lowndes County Public Works Department for maintenance of Nutrition Program van:

City Manager, Susan Doner, reported on needed maintenance on a van that is used in the Nutrition Program and recommended contracting with the County to do the maintenance. Council Harris made a motion to approve the contract with Lowndes County Public Works Department to do the maintenance seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(E) Use of Community Center for karate classes:

Mayor Adams reported on a request to use the Community Center for karate classes. He recommended Chief Blue do an investigation before any decision is made. Council Bullard made a motion to table it until next meeting seconded by Council Hunnicutt. Vote was unanimous.

(F) Request to close Gaskins Avenue and Gold Leaf Avenue:

Mayor Adams reported on a request to close Gaskins and Gold Leaf Avenues. These are platted streets in the Gold Leaf subdivision that was never built. No records were found showing they were ever opened. He proposed closing Gaskins Avenue but keeping Gold Leaf Avenue as a utility easement. After discussion, Council Hunnicutt made a motion to close Gaskins Avenue and keep Gold Leaf Avenue as an easement, seconded by Council Bullard. Vote was unanimous.

(G) Telecommunications Tower and Antenna Ordinance:

Mr. Matt Martin of the Planning Commission briefed Council on the Telecommunications Tower and antenna Ordinance. Council Harris made a motion to adopt the ordinance, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(H) Telecommunications Ordinance:

Mayor Adams reported that GMA the city telecommunications franchise negotiator by contract has been unsuccessful negotiating a franchise agreement with Alltel GA. Communications Corp. GMA has presented two options for the City Attorneys review for recommendation to the council.

Option one: An ordinance for an occupational license tax granting the city 3% of the recurring local service revenues of the company.

Option Two: An ordinance, which would impose a 3% fee on gross revenues as compensation for use and rental of city's streets.

The City Attorney recommended option one.

Mayor Adams asked for a motion to adopt option one as recommended. Council Bullard made a motion to adopt the ordinance, seconded by Council Hunnicutt. Vote was unanimous.

(I) Renovations to Community Center:

Mayor Adams reported on two bids received for renovations to the Community Center. One for $17,861.16 from John Bailey and one for $22,400.00 from John Kraholik. The difference of approximately $4,000.00 in the two bids was because one bid included new windows. Mayor Adams recommended the bid from John Bailey. Council Harris made a motion to go with the Mayor's recommendation, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(J) Repairs to Courthouse:

Mayor Adams reported a bid for additional needed repairs to the Courthouse and recommended amending the present contract with a change order. The additional work consists of patching and refinishing the floors, tiling the bathroom floor, installing wainscoting on the walls in the courtroom and Chamber and Visitors Center office and the refinishing the front door. John Kraholic the contractor who is presently working on courthouse presented the bid to perform the additional work at a cost of $9,825.00. Council Hunnicutt made a motion to amend the contract with the change order seconded by Council Copeland. Discussion followed. Vote was unanimous.

Council Reports:

Council Harris had no report.

Council Bullard reported that he and John Thursby went to Lakeland today to look at the wetland wastewater treatment facility.

Council Hunnicutt had no report.

Council Copeland reported the need for a street light on curve at Stanfill and Newsom Streets. Mayor Adams said he would look into this.

Mayor Adams asked for Council's nominees for the Tree Board, Recreation Committee and Beautification Committee.

Tree Board nominees: Karl Alderman, Jesse Parrott, Jesse Griffin, Bob Megow and Anthony Rogers.

Recreation Committee nominees: Ouida McKinney, Vickie O'Brien, Bill Brock, and June Rogers.

Beautification Committee nominees: Jerome Oglesby, Mary Turner, Hoyt Coppage, Martha Dasher and Jesse Griffin.

Mayor Adams asked Council to replace Hilda Alderman on the Historical Preservation Committee, also Denise Davis, Chairman, as she no longer wanted to serve on the committee. He asked for two nominees. Council Harris nominated Lynn Drew.

Mayor Adams called for a motion to approve the nominees. Council Harris made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams reported receiving a letter from Mr. Wayne Shackelford, DOT Commissioner, on the L.A.R.P. Program street-paving list. He asked for Council's approval to adopt a revised L.A.R.P. list of streets to be resurfaced in the city. Council Hunnicutt made a motion to adopt the list, seconded by Council. Discussion followed. Vote was unanimous.

Mayor Adams reported on two grant applications the city submitted last November. One, a Community Home Investment Program grant for $85,000 was funded to build four houses for low to medium income families. Three are to be constructed by private contractors and one will be built by the Valdosta Lowndes County Habitat for Humanity affiliate. The CDBG grant for drainage, street and sidewalk improvements did not receive funding.

Lowndes County Commissioners has awarded Reames Construction Company the contract for the entrance road into the Business Park at a cost of $310,600.60.

Once the road is finished development of the North Lowndes Recreation Complex can begin. The $110,000 the Lowndes County Board of Commissioner had once designated for improvements to Web Miller Park will now be used to begin development of the complex.

On July 22, the Hahira United Methodist men will sponsor a Bar-B-Q dinner to raise funds for the North Lowndes Recreational complex in memory of Sonny Rogers. Mayor Adams stated he was going to issue a proclamation designating July 22nd as "Sonny Rogers Day in Hahira". The money raised by the Bar-B-Q dinner will be donated to the Boys and Girls Club to help develop the recreational complex in memory of Sonny Rogers. Sonny volunteered with the Boys and Girls Club for over 30 years and made a difference in the lives of may young people in our community. Mayor Adams asked for community participation in the fund raising efforts.

Mayor Adams reported on the status of the Census. He proposed giving a $5.00 rebate on water bills to customers whom brought their census forms in. Council Harris made a motion to approve, seconded by Council Copeland. Vote was unanimous.

City Manager, Susan Doner, reported that the week of April 15 - 22 would be "Keep Hahira Beautiful" week. Some of the activities that week will be planting a butterfly garden at Salter library on Saturday, April 15th. Volunteers will be needed to pick up trash and plant flowers in the city.

April 23 - 29 will be "City Government Week".

There being no further business to discuss, meeting adjourned at 9:35 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
May 4, 2000

The City Council of the City of Hahira met in regular session on Thursday; May 4, 2000, at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Sonny Copeland and Joel Hunnicutt; City Manager, Susan Doner; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow Blue.

Mayor Adams called the meeting to order then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation. Visitors were welcomed and a quorum of council was established.

Council Bullard made a motion to accept the minutes of April 6, 2000, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Mayor Adams asked for Council's comments on the bills. There were none.

Old Business:

Use of Community Center for karate classes: City Manager reported that the karate instructor had not signed the forms necessary to perform background check, therefore would not recommend holding the classes.

New Business:

(A) EMS Week Proclamation:

City Manager, Susan Doner, read the Proclamation designating the week of May 14 - 20 as "Emergency Medical Services Week". Council Harris made a motion to adopt the proclamation as read by the City Manager, seconded by Council Copeland. Mr. Tim Brogdon, Director of EMS, thanked the Mayor and Council for their support. Vote was unanimous.

(B) Zoning variance for Chancy Healthcare:

Mr. Brian McDougal of the Greater Lowndes Planning Commission reported on a zoning variance request for Chancy Healthcare at 205 E Main St. The request is to reduce the rear yard setback from 30' to 12' for the construction of a warehouse for the existing medical supply building. The Planning Commission recommended approval of the request. Council Bullard made a motion to approve the variance, seconded by Council Hunnicutt. Vote was unanimous.

Mr. Matt Martin of the Planning Commission reported on adding two paragraphs to the zoning ordinance. After discussion, Council Harris made a motion to take the necessary steps to amend the zoning ordinance, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(D) Department Requests:

Public Utilities Director, John Thursby, reported on Phase 1 of the Smith Park proposal. Plans are to install the parking area and two picnic areas in Smith Park. This would include two picnic tables, four benches and two grills which would be installed around the site. Total cost of the project would be $8,326.51. Council Bullard made a motion to begin the project, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(E) Geosciences installation of 2 groundwater monitoring wells:

Mayor Adams reported on the monitoring wells. Five wells have already been installed on City Hall property for the purpose of monitoring underground contamination. Two more wells will have to be installed in the area. One will be just north of City Hall. The other should be located in the lot adjacent to Jordan's Carpets, but the property owner has not yet consented to this. Cost of the project will be $7,458.00, which will start in July. Council Harris made a motion to contract with Geosciences to install the wells, seconded by Council Copeland. Vote was unanimous.

(F) Bid for Main street sidewalk project:

Mayor Adams reported on the sidewalk project, which will be on Main Street from Church Street to Railroad Street. Sidewalks on the south side of Main Street will be completely replaced. The sidewalks on the north side will be repaired. Two bids were received. One from Alvarez Concrete Service for $32,473.43. The other bid was from Marcus Holt, Building Contractor, for $32,476.00. Mayor Adams recommended Marcus Holt. Council Hunnicutt made a motion to approve the contract, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(G) Resolution to observe the 25th anniversary of the ending of Vietnam War:

Mayor Adams read the resolution, which commends all Vietnam Era/Vietnam Veterans and their families and to recognize May 5 - 7, 2000 as the 25th Observance of the ending of the Vietnam War; and for other purposes. Council Bullard made a motion to approve the resolution, seconded by Council Copeland. Vote was unanimous.

(H) Electronic Commerce Equity Resolution:

Mayor Adams reported on the Electronic Commerce Equity Resolution. City Manager, Susan Doner, read the resolution. Council Harris made a motion to adopt the resolution as read, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(I) Request to install streetlight on West Stanfill Street:

Mayor Adams reported on Council Copeland's request to install a streetlight on the corner of West Stanfill and Newsom St. Council. He stated he had looked at the area at night and felt the light would be better utilized at the curve on West Stanfill, Street by Mr. Grover Chandler's house. Council Copeland made a motion to install the light, seconded by Council Bullard. Vote was unanimous.

(j) New phone and line for Chamber office at Courthouse:

Mayor Adams reported on a request for another telephone line for the Chamber office to serve the fax machine and the internet connection for the computer. Cost of the installation would be $66.00. This would add $12.50 to the monthly phone bill. Council Harris made a motion to approve the request for the telephone line, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Council Reports:

Council Copeland stated that a merchant in District 1 had requested that the streets be swept and cleaned South of the railroad to Marshall Street. Also a request for a handicap ramp on the corner of W. Main Street and N. Hall Street.

Council Hunnicutt had no report.

Council Bullard had no report.

Council Harris had no report.

Mayor Adams reported that the City received a CHIP grant for housing. Four houses will be built. One will be built by the Valdosta Lowndes County Habitat for Humanity affiliate and three will be built by private contractors.

Mayor Adams reported C&B Mechanical Construction Company completed the water/sewer project at the Business Park except for some clean-up and final inspection. Stevenson & Palmer Engineering is working on plans to extend water lines through the park and loop back to the main on Union Road. Also construction of an elevated water storage tank for the business park.

Mayor Adams reported that there was a bid opening today on the wastewater project. City Engineers will have to check over the low bid to if everything is covered.

Mayor Adams reported that he, Council Harris and Public Utilities Director, John Thursby had met with school board members today to inspect the old high school to see if the city would want to use the building. Mayor Adams stated that he planned on starting a committee to study and to make a recommendation to the Council on whether the city should accept the offer.

Mayor Adams reported that many areas in the city that needed cleaning up and the sign and junk automobile ordinances needed stricter enforcing.

City Manager, Susan Doner, had no report.

There being no further business to discuss, meeting adjourned at 8:42 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
June 8, 2000

The City Council of the City of Hahira met in regular session on Thursday; June 8, 2000, at 7:30 P.M. at the Courthouse.

Mayor Adams called the meeting to order then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation. Visitors were welcomed and a quorum of council was established.

Council Harris made a motion to accept the minutes of May 4, 2000, seconded by Council Copeland. Vote was unanimous.

Mayor Adams asked for Council's comments on the bills. There were none.

PUBLIC HEARING

TEXT AMENDMENT TO ZONING ORDINANCE: Mr. Brian McDougal of the Greater Lowndes Planning Commission reported on the proposed text amendment which would add provisions to Section 3 of the Zoning Ordinance which would address the case of "lots with multiple frontage" and "visibility at intersections". The Planning Commission reviewed this and found it consistent with the Comprehensive Plan and recommended approval.

Mayor Adams asked for citizens who wanted to speak in favor of the amendment. Ms. Ouida McKinney, 210 Branch Street, stated that she was in favor of the amendment.

Mayor Adams asked for citizens who wanted to speak in opposition of the amendment. There were none.

Council Copeland made a motion to amend the Zoning Ordinance and add provisions to Section 3 of the which would address "lots with multiple frontage" and "visibility at intersections", seconded by Council Hunnicutt. Vote was unanimous.

APPLICATION FOR CDBG GRANT: Mayor Adams reported that a previous grant application was not approved, but the City would re-apply for another grant. This would be for the area from Railroad Street west to Union Road, from Park Street to Grace Street. Work planned would include drainage improvements, resurfacing and curb and gutter on Park Street, sidewalk addition on Park Street in front of the Housing Project, drainage improvements.

Mayor Adams asked for citizens who wanted to speak in favor of the grant. Ms. Ouida McKinney, 210 Branch Street, spoke in favor of the grant. Mr. Wilmon Stanley, 308 Washington Street, also spoke in favor of the grant.

END

Old Business:

Use of Community Center for karate classes: City Manager, Susan Doner, reported that Chief Blue had done a background investigation on the karate instructor and he was approved. The city would be responsible if any children were hurt. Due to insurance problems, she recommended not to have the karate classes.

NEW BUSINESS:

(A) Consulting & Engineering Services for CDBG Grant:

Mayor Adams reported that the city is required to have consultants to work on the CDBG grants. City Manager, Susan Doner, recommended awarding the contract to Bob Roberson and Associates, Inc. and Stephenson and Palmer Engineering Co. Council Harris made a motion to award the contract to Bob Roberson and Associates and Stephenson and Palmer, as recommended by City Manager, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(B) Department Requests:

Fire Chief, Plair, reported that due to the upcoming 911 changeover in July, he requested the city purchase 10 radios, 3 pagers and 1 base station, which would be used for the Fire and Police Departments. Cost would be $9,495.00. Cost would be split between the two departments. Council Bullard made a motion to purchase the equipment seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Public Utilities Director, John Thursby, asked for Council's approval to install a shelter (18X21) where the old bathhouses were located, 2 picnic tables, and a trash receptacle. Approximate cost would be $2,769.00. Mayor Adams recommended approval, but with the possibility of a change in Item 1. He will get further prices on the shelter. Council Bullard made a motion to approve the request, seconded by Council Copeland. Discussion followed. Vote was unanimous.

Public Utilities Director, John Thursby, recommended purchasing 2 tables, 2 grills, 2 waste cans, building, pvc, and shavings for Webb-Miller Park. Cost would be $4,897.80. Council Copeland made a motion to accept the recommendation, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Public Utilities Director, John Thursby, reported on a water conservation program for the city. He recommended putting a notice in the Valdosta Daily Times and on the city's bulletin board. Council Harris made a motion to put this into affect, beginning tomorrow, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Public Utilities Director, John Thursby, reported that the city needed to establish guidelines on the installation of irrigation meters. Council Bullard made a motion to approve, seconded by Council Copeland. Discussion followed. Vote was unanimous.

Police Chief, Woodrow Blue, asked for Council's approval to go to summer conference training in Savannah at a cost of $700.00. Council Copeland made a motion to approve the request, seconded by Council Harris. Vote was unanimous.

Mayor Adams stated that the date for the surplus equipment sale needed to be set. After discussion, Council decided on October 21st. Council Bullard made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

.(D) Resolution to complete credit application for BP gasoline:

City Manager, Susan Doner, read the resolution. Council Bullard made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

(E) Change order for Community Center:

Mayor Adams reported on the change order. Costs are: $750.00 for a handicap ramp, $100.00 to brick up one door and $250.00 to cut out and install another door opening. Mayor Adams recommended approval. Council Bullard made a motion to approve, seconded by Council Copeland. Vote was unanimous.

(F) Agreement with engineering firm for water system improvements:

Mayor Adams reported on the water system improvements. Council Harris made a motion to give the Mayor authorization to enter into the agreement seconded by Council Bullard. Discussion followed. Vote was unanimous.

(G) Execution of letter of agreement with Epic Engineering, Inc. regarding monitoring well installation & sampling:

Mayor Adams reported that Epic Engineering had agreed to pay 1/2 of the cost for the well. Council Hunnicutt made a motion to approve, seconded by Council Bullard. Vote was unanimous.

(H) Amendment to the SPLOST agreement between Lowndes County and municipalities:

Mayor Adams recommended not entering into agreement. Council Bullard made a motion to accept the recommendation, seconded by Council Copeland. Vote was unanimous.

(I) Agreement for administrative services with RDC for CHIP grant:

Council Bullard made a motion to authorize Mayor to enter into the agreement seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(J) Request to purchase gazebo for Smith Park:

Mayor Adams recommended a 10'X12' stained gazebo with a double roof, at a cost of $3,400.00. Council Bullard made a motion to purchase the gazebo, seconded by Council Harris. Discussion followed. Vote was unanimous.

(K) Replace city entrance sign:

Mayor Adams recommended replacing the sign. Council Harris made a motion to replace the sign, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Council Harris made a motion to offer a reward of $500.00 seconded by Council Copeland. Discussion followed. Vote was unanimous.

Council Reports:

Council Copeland stated he would like to see city vehicles with decals on them. Mayor Adams agreed that it was a good idea. He stated he is working on an official city seal and would present it to council for consideration.

Council Hunnicutt had no report.

Council Bullard stated he liked seeing progress on the parks in the city.

Council Harris had no report.

City Manager, Susan Doner, reported that a political forum would be held on June 29th at 7PM at the school auditorium. She also asked citizens to conserve water.

Mayor Adams reported on e-mail from Emily (Betty Scruggs daughter) thanking the city for the resolution on her mother.

Mayor Adams reported on a meeting with Lowndes County, City of Valdosta and other municipality officials concerning a proposed Regional Water, Sewer and Watershed Authority. He recommended the city decline to participate at his time.

A meeting is scheduled on June 15th in on the STIP (Transportation Improvement Plan) in Tifton.

The $110,000 funding designated by the LBOC for development of a recreational complex in the Hahira Business Park was reallocated to paving of the entrance road into the new recreational facility. After discussions with the LBOC, a correction has been made.

A fund-raiser bar b que by the Hahira United Methodist men will be held on July 22nd. All proceeds will be donated to the Boys and Girls Club for development of the Hahira recreational facility. The council will be asked to proclaim that day "Sonny Rogers" day in Hahira.

Mayor Adams, City Manager, Susan Doner, Public Utilities Director, John Thursby and Councilman Harris inspected the old Hahira high school building recently with Mr. Lee Corbitt from the Lowndes County Board of Education concerning the possible lease of the building to the city when no longer needed by the LCBOE. Mayor Adams stated the cost to restore the building would be considerable and he had appointed Mr. D.K. Hollis to chair a steering committee to study the feasibility of restoration, use and funding of the building.

Mayor Adams asked for a motion to go into executive session. Council Harris made a motion to go into executive session seconded by Council Copeland.

Council Meeting ended at 9:15 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
July 6, 2000

The City Council of the City of Hahira met in regular session on Thursday, July 6, 2000 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Fire Chief, J. C. Plair; Police Chief, Woodrow Blue.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

A quorum of council was established.

APPROVAL OF BILLS: No list has been made at this time.

Council Harris made a motion to approve the minutes of June 8, 2000, seconded by Council Bullard. Vote was unanimous.

PUBLIC HEARING

(A) Community Home Investment Program (CHIP)

Mr. Mike Morgan of the South Georgia RDC reported on a CHIPS grant that the city was awarded for $85,000 from the Department of Community Affairs to build 4 new houses in the city, one to be constructed by Lowndes County Habitat for Humanity and three to be built by private contractors. Mr. Morgan asked if there were any questions from the audience. Mr. Eldon Moore, E. Stanfill St., asked how much money it would cost the citizens of Hahira. Mr. Morgan stated that it would cost the city nothing at all. Other citizens inquired about the location of the property. Mayor Adams called for a motion to approve the following: (1) Program Policies and Procedures, (2) Minority/Women's Business Enterprise HOME Program Policy Statement (3) DCA Affirmative Fair Housing Marketing Plan. Council Bullard made a motion to approve the three as stated, seconded by Council Copeland. Vote was unanimous.

(B) IMPROVEMENTS TO CITY WATER SYSTEM

Mayor Adams reported on plans for improvements to the city water system to include.

1. Extending the main from where it now ends in the Business Park to the north end of the park, under I-75 to Union Road and connect to the main where it presently ends at the city limits.

2. Construct a new quarter million gallon capacity water storage tank in the Business Park.

He stated the expansion was needed to increase storage capacity of the entire system and increase pressure and volume in the Business Park and would allow the addition of approximately 45 residential customers and the planned North Lowndes Recreation complex. The Lowndes County Board of Commissioners has agreed to participate by contributing funds to increase the proposed elevated storage tank capacity in the business Park by 50,000 gallons. This would amount to approximately $50,000. Also the owner of the Union Creek Mobile Home Park which could be served by the expansion has stated he would contribute the cost of connecting his private water system to the new main.

Mayor Adams asked if there were any questions from the audience. Mr. Eldon Moore, E. Stanfill St., asked how much money it would cost the citizens of Hahira. Mayor Adams stated the city was seeking a subsidy from GEFA to help fund the estimated cost of $695,940.00 cost and if the GEFA subsidy is denied the project probably could not be accomplished. He stated there would be approximately $50,000 in engineering design cost to the city if the improvements were not completed but the design could be used later.

There being no further comments the public hearing was closed.

Old Business:

There was no old business to discuss.

New Business:

(A) Water rate increase

Mayor Adams talked briefly about the new water and sewer rates and explained the reasons for the increase. He stated that was probably the reason for the large number of citizens in attendance. He reported council had made a decision to revert to the old rates for the current month at least, because even though public hearings had been held on the rates and customers were notified by mail around the 20th of June, apparently many citizens failed to get the word. He acknowledged that probably citizens should have been notified by mail earlier. Customers bills will be adjusted when paid at city hall or if already paid, overpayments will be credited to next month bill. He further stated the new rate increase must go into effect when construction improvements begin on the wastewater Treatment plant. He stated he and council members would be happy to listen to listen complaints and discussion of the new rates at the end of the council meeting.

(B) Employee cost of living increase

Council Hunnicutt made a motion to give the city employees the budgeted 3% COLA, seconded by Council Bullard. Vote was unanimous.

Mayor Adams reported on the contract renewal. Council Copeland made a motion to renew the contract, seconded by Council Bullard. Vote was unanimous.

(D) Community Center change order

Mayor Adams reported on the change order for the community center. Council Bullard made a motion to approve the change order, seconded by Council Harris. Vote was unanimous.

(E) Department Requests

Fire Chief, J. C. Plair requested adopting the SOP on 911 fire calls. Council Harris made a motion to adopt as stated, seconded by Council Hunnicutt. Vote was unanimous.

(F) Sonny Rogers Day Resolution

Mayor Adams read the resolution. July 22 will be "Sonny Rogers Day" in Hahira. Council Bullard made a motion to approve, seconded by Council Copeland. Vote was unanimous.

Mayor Adams stated that there were three agenda items that were not listed, so at this time he called on (1) Freeman Rivers. Mr. Rivers asked council about having "Citizens Wishing to be Heard" be put back on the agenda.

(2) Mr. Eric Croft 304 Stanfill Street, requested increased police patrol on E. Stanfill Street due to cars speeding on the road and many small children living in the area. Also he asked if speed bumps and "Slow" signs could be installed near the nursery. Chief Woodrow Blue stated that the DOT would have to be contacted to reduce the speed limit below that set by the state. Mayor Adams stated he would look into installing speed limit and children playing signs.

(3) Ms. Ouida McKinney asked about the playground equipment for Web-Miller Park.

Public Utilities Director, John Thursby, reported that the front-end loader's motor needed to be repaired. He recommended that it be taken to Lake City to a business that would rebuild the motor for $2,900.00. There is a warranty with this. Council Harris made a motion to authorize the Public Utilities Director to go have the engine repaired, seconded by Council Bullard. Vote was unanimous.

Council's Reports:

Council Copeland reported on a water leak on W. Main Street in front of the new proposed car wash. John Thursby will check on this.

Council Hunnicutt had no report.

Council Bullard had no report.

Council Harris stated his appreciation to the citizens for coming to the meeting and participating.

Mayor Adams also stated his appreciation to the citizens. He also reported on water usage in the city.

Mr. Ronnie Dudley of Stephenson and Palmer Engineering, Inc. reminded the mayor that council needed to accept the low bid submitted on planned improvements to the Wastewater Treatment Plant. Also since construction cost were less than estimated, council needed to approve a revised project cost budget. After discussion Mayor Adams recommended the low bid be accepted along with option A revised project cost budget. Council Harris made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

Council Bullard made a motion to accept the bid, seconded by Council Copeland. Vote was unanimous.

There being no further business to discuss, meeting adjourned at 9:45 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
August 10, 2000

The City Council of the City of Hahira met in regular session on Thursday, August 10, 2000 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, and Sonny Copeland; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Woodrow Blue.

ABSENT Council Hunnicutt.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Bullard made a motion to approve the minutes of July 6, 2000, seconded by Council Copeland. Vote was unanimous.

Council Bullard made a motion to approve the bills, seconded by Council Copeland. Vote was unanimous.

There was no old business to discuss.

NEW BUSINESS:

(A) Mr. Brad Arnold, Interim County Manager, reported on amending an the SPLOST IV agreement. Mayor Adams stated that the city would pass on this until a meeting could be held with other municipalities.

Mr. Arnold also reported on the Zoning Building Inspections Contracts, Lowndes County Library Board appointments, a Lease Renewal Agreement for Recycle Center and the Green Space legislation. The legislation will provide funds to cities to set aside green space for water control, bike/walking paths and other recreational uses. If Hahira wants to participate, a letter of intent must be sent.

Mayor Adams stated that the present Hahira Library Board appointee has expressed a willingness to continue to serve on the board.

(B) Business Park Joint Resolution:

Mayor Adams read the resolution on road paving in the Business Park. Council Harris made a motion to pass the resolution as read seconded by Council Copeland. Vote was unanimous.

Mayor Adams proposed naming the road "Sonny Rogers Memorial Drive" in memory of James "Sonny Rogers a citizen who contributed much to the community. Council Bullard made a motion to name the road "Sonny Rogers Memorial Drive", seconded by Council Harris. Vote was unanimous.

(D) Honeybee Committee request to close roads and use Norfolk Southern Railroad property:

Ms. Adeline Landrum, Chairman of the Honeybee Festival Committee, asked to close the streets from the railroad on Lawson Street to Marshall Street only on Saturday October 7, 2000. Mayor Adams is working on an agreement with Norfolk Southern to use the empty lot. Council Copeland made a motion to close the streets only on Saturday October 7, 2000, seconded by Council Bullard. Vote was unanimous.

(E) Department Requests:

John Thursby, Public Utilities Director, asked for approval to purchase a chop saw for the water/sewer and street departments as the old one is beyond repair. He recommended a TS-510 for $937.00. Council Harris made a motion to approve the purchase of the TS-510, seconded by Council Copeland. Vote was unanimous.

Mr. Thursby asked for Council's approval to donate five (5) used garbage containers to the Lowndes County Band. After discussion, Council Bullard made a motion to donate five (5) containers, seconded by Council Harris. Vote was unanimous.

Mr. Thursby asked for Council's approval to purchase a touch-read system for reading water meters. Meters would be read with a hand held computer. He asked to start the program with 200 meters at a cost of around $46,630. This would be a SPLOST funded project. The meters would be purchased from Slumber J and would be Neptune Meters. Council Harris made a motion to approve purchasing the touch-read meter system, and meters, seconded by Council Copeland. Discussion followed. Vote was unanimous.

Mayor Adams asked for Council's approval to purchase a computer for his office. Council Bullard made a motion to approve, seconded by Council Harris. Vote was unanimous.

(F) Mayor Adams reported on a nomination to the Valdosta Lowndes County Recreation Board. He recommended appointing Hubby Brooks to the Recreation Board. Council Bullard made a motion to appoint Hubby Brooks seconded by Council Copeland.

(G) Contract with DCA concerning state funds.

Mayor Adams asked Council to authorize him to execute an agreement with DCA on state funds in the amount of $30,000.00 to replace sidewalks and street lights. Council Harris made a motion to give the Mayor authorization to execute the agreement with DCA seconded by Council Bullard. Vote was unanimous.

(H) Nutrition Program employee benefits problem:

Mayor Adams reported that when the city took over the nutrition program for the county, there were three part-time employees added. Part-time employees are not entitled to benefits, according to the city personnel policy. One of the part-time employees was given benefits. Mayor Adams recommended adhering to our personnel policy. Council Bullard made a motion to stick with the city employee's plan seconded by Council Copeland. Vote was unanimous.

(I) Christmas light purchase request:

Mayor Adams asked for Council's approval to purchase the Christmas lights for $2,550.00. Council Bullard made a motion to purchase the Christmas lights, seconded by Council Harris. Discussion followed. Vote was unanimous.

(J) Monetary donation for playground equipment for Smith Park and request to purchase:

Mayor Adams reported on a citizens donation for playground equipment for Smith Park. He asked for Council's approval to purchase the equipment, which would cost $14,497.00 installed. Council Harris made a motion to authorize Mayor Adams to go ahead and purchase the equipment, seconded by Council Bullard. Vote was unanimous.

(K) Proposal to amend water rates to cap sewerage charge at 10,000 gallons for residential customers and to keep commercial users of less than 5,000 gallons on residential rate:

Mayor Adams asked for Council's approval to send a letter explaining the new water/sewer rates to the citizens. After discussion, Council Harris made a motion to authorize the Mayor to send the letters, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Council reports:

Council Copeland reported that there was trash spilled at the dumpsters after the garbage truck has picked up the garbage. Also, there are stacks of limbs alongside the roads.

Council Bullard reported that the city was making progress on Smith Park. The gazebo has been installed.

Mayor Adams reported that the County was donating some playground equipment to the city. This equipment will be divided and put into two locations. The equipment will need to be painted.

Council Harris thanked Brad Arnold for coming to the meeting, also Mr. David Fields. He also stated that the this would be the 19 year of the Honeybee Festival.

Mayor Adams reported on a petition being circulated for support of a CDBG grant application. He stated that names were needed on the petition. This includes anyone living on the southwest side of town that is affected by high water problems.

Mayor Adams stated that the city plans to submit another CHIP grant application and applicants are needed for the one awarded in June.

Mayor Adams reported on the first business planning to locate in the Hahira Business Park. Wire Rope of America, the largest manufacturer of wire rope in the United States plans to build a small Distribution center and employ 20 to 25 employees.

Plans are being finalized to extend water and sewer mains further into the park by the Valdosta Lowndes County Industrial Authority.

Another unnamed business has shown an interest in locating in the park and will employ 10 employees.

There being no further business to discuss, meeting adjourned at 9:00 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
September 7, 2000

The City Council of the City of Hahira met in regular session on Thursday, September 7, 2000 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; Clerk, Marilyn Brady; Fire Chief, J. C. Plair.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams called on Rev. James Hobbs to give the invocation.

Visitors were welcomed and a quorum of council was established.

Council Harris made a motion to approve the minutes of August 10, 2000, seconded by Council Copeland. Vote was unanimous.

Council Harris made a motion to approve the bills, seconded by Council Bullard. Vote was unanimous.

There was no old business to discuss.

Mayor Adams presented and read a letter of recognition to Rev. James Hobbs for 12 years as pastor of Magnolia Missionary Baptist Church.

NEW BUSINESS:

(A) Adoption of bond validation ordinance for waste water treatment plant financing:

City Attorney, Willie Linahan, reported that the ordinance needed to be adopted. Council Bullard made a motion to adopt the ordinance, seconded by Council Hunnicutt. Vote was unanimous.

(B) Adoption of Better Hometown Resolution:

Mayor Adams read the resolution. Council Harris made a motion to approve the resolution as read, seconded by Council Copeland. Vote was unanimous.

Mayor Adams reported that the list needed to be up-dated. Three streets were to be added to the list.

Council Copeland made a motion to adopt the list, seconded by Council Hunnicutt. Vote was unanimous.

(D) Execution of DOT maintenance agreement for portion of old Highway 41south within Hahira city limits during four lane construction :

Mayor Adams asked for Council's approval to execute the agreement. Council Bullard made a motion to

adopt the agreement from DOT, seconded by Council Harris. Vote was unanimous.

(E) Execution of engineering services agreement with Stevenson & Palmer for TEA grant:

Mayor Adams asked for Council's approval to execute the agreement. Council Bullard made a motion to approve the execution of the contract with Stevenson & Palmer, seconded by Council Harris. Discussion followed. Vote was unanimous.

(F) Georgia Power proposal for lighting at Hahira Middle School track:

Mayor Adams reported on installation of lights for the Hahira Middle School track. Prior to relocation of the track the City of Hahira had provided lighting for the track and the mayor recommended installation of new lighting at a cost of approximately $4,000.00 to be shared by the Lowndes County Board of Education with the City of Hahira paying the monthly electric bill. Council Hunnicutt made a motion to re-light the track, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(G) The Mayor presented a proposal from Rountree Construction for improvements of Nelson Street from Highway 122 to Randall St. to include widening the street and putting curb and gutters along the street. He recommended doing the work. Council Bullard made a motion to table it until next month, seconded by

Council Copeland. Vote was unanimous.

(H) Hahira Historical Society request to use room in Community Center:

Ms. Barbara Milhous, President of the Historical Society, asked for approval to use the room at the Community Center to start a museum. The Historical Society received a grant of $5,000 to be used for establishment of a museum. If not used soon the money will have to be returned. Mayor Adams also requested an old computer no longer used by the city be made available for use by the society. Council Harris made a motion to make the room and computer available for society use, seconded by Council Bullard. Vote was unanimous.

(I) Dr. Ben Moye request to abandon street and alleyway:

Mayor Adams reported on a request by Dr. Ben Moye asking the city to abandon an unnamed alley beginning at East Stanfill, Street and extending north behind the lots on North Church Street and his property. Also a portion of Owens Street from East Stanfill Street through his property. Mayor Adams recommended approval of the request with the street and alleyway being divided between the property owners adjacent to the unnamed alley and the unopened part of Owens Street. The property owners receiving the portions of the unnamed alley and Owens Street would bear the cost of surveying, platting and recording the additions to their property. Council Copeland made a motion to abandon the property and the unnamed alley, seconded by Council Bullard. Discussion followed. Vote was unanimous

(J) Mayor's request to develop City Christmas decoration incentive program:

Mayor Adams stated he wanted to develop a Christmas decoration incentive program and fund it with $1,000 which was awarded to him upon being chosen as an outstanding community leader in the American Hometown Leadership Award program sponsored by the National Center for Small Communities (NCSC) and Wal-Mart Stores, Inc. Council Hunnicutt made a motion to authorize development of the Christmas decoration incentive program, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(K) Make a Difference Day in Hahira on October 28, 2000:

Mayor Adams stated he wanted the city to participate in the annual "Make a Difference Day" and asked each council member to identify projects in each of their districts that could be accomplished by volunteers on October 28th.

(L) Mayor's requested rescheduling the October council meeting due to conflict with Honey Bee Festival:

Council Bullard made a motion to reschedule the October meeting to the 12th, seconded by Council Harris. Vote was unanimous.

Mayor Adams reported that Chief Blue was resigning on October 16, 2000.

Mayor Adams reported on a cash donation made by Alltel Corp. to the new recreation facility.

Council Copeland commended Charles McCann on his cleaning the sidewalks.

Council Hunnicutt had no report, but commended Mayor Adams for filling in as City Manager.

Council Bullard reported on the new lights downtown.

Council Harris had no report, but echoed Council Hunnicutt's remarks commending Mayor Adams on his work as City Manager.

Patti Davis requested to purchase advertising space on the city map. The cost would be $725.00. Council Harris made a motion to put Hahira on the map, seconded by Council Bullard. Discussion followed. Vote was unanimous.

There being no further business to discuss, meeting adjourned at 8:45 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
October 12, 2000

The City Council of the City of Hahira met in regular session on Thursday, October 12, 2000 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Interim Police Chief, Lt. Terry Davis; City Attorney, Willie Linahan.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Bullard made a motion to approve the minutes of September 7, 2000, seconded by Council Copeland. Vote was unanimous.

Council Harris made a motion to approve the bills, seconded by Council Hunnicutt. Vote was unanimous.

PUBLIC HEARING

(A) Annexation/rezoning request by Chancy Development Co. P.C. file #HA-2000-04:

Mr. Matt Martin of the Planning Commission reported on the annexation/rezoning request and stated that the Planning Commission recommended approval of the request. Mayor Adams called on citizens who wished to speak in favor of the request. There were none. Mayor Adams called on citizens who wished to speak in opposition of the request. There were none. Council Bullard made a motion to approve the rezoning/annexation request, seconded by Council Harris. Vote was unanimous.

(B) Rezoning request by Paula Sue Webb Cross P.C. File #2000-5:

Mr. Matt Martin of the Planning Commission reported on the rezoning request. Some issues remain and they recommended waiting another month until they could be resolved. Council Hunnicutt made a motion to table for a month seconded by Council Copeland. Discussion followed. Mr. Walter Newsom, representing Ms. Cross, asked who the city's contact person was concerning zoning matters. Mayor Adams stated in the absence of a city manager, he was the contact person and would be glad to meet with Mr. Newsom and Mrs. Cross concerning the rezoning.

END

Old Business:

(A) South Nelson Street widening, installation of curb and gutter on the west side of the street, and changing the street to one way from Highway 122 to Randall Street, Street:

Mayor Adams reported on the project and requested councils' approval to proceed. The approximate cost would be $11,000.00. The school board will fund about 1/4 of the cost of the project with the city funding the rest. Council Bullard made a motion to proceed with the curb and gutter installation on the West Side of the street without widening or making the street one way pending further study. This will decrease the cost to the city to approximately $5000.00. Cost to the LBOC would remain the same. Seconded by Council Harris. Vote was unanimous.

New Business:

(A) Presentation of years of service appreciation plaques:

Mayor Adams presented Bobbie Dumas of the Police Department a plaque for five years of dedicated service to the city. Mr. John Thursby, Public Works Director, was also presented a plaque for 15 years of dedicated service to the city.

(B) Hahira Historical Society request for use of Caboose:

Ms. Barbara Milhous, President of the Historical Society, asked for approval to use the caboose for Historical Society museum. Council Harris made a motion to grant the Historical Society's request to use the caboose seconded by Council Hunnicutt. Discussion followed. Mayor Adams stated that he would like to add to the motion that the Historical Society and the City enter into a lease agreement stipulating the Historical Society would be responsible for payment of the monthly electric bill. Council Harris agreed to amend the motion as stated by Mayor Adams. Vote was unanimous.

Miss Crystal Carter, President of Teen Explosion, and other members of the group, presented Mayor Adams with a Certificate of Appreciation for his help in one of their projects.

(D) Department requests:

Public Utilities Director, John Thursby, asked for Council's approval to purchase a plate tamp for the Street Department. Cost would be $1710.00. Council Copeland made a motion to accept the recommendation, seconded by Council Harris. Vote was unanimous.

Police Lt. Terry Davis, asked for Council's approval of a new roof on the part City Hall that houses the Police Department. Low bid was $12,550.00 from Tricon Construction Co. This would also include a new air conditioning unit. Council Bullard made a motion to approve, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Lt. Davis also requested refurbishing 5 shotguns in the Police Department at a cost of $700.00 from Mike's Gun Repair. Council Bullard made a motion to approve seconded by Council Copeland. Discussion followed. Vote was unanimous.

Mayor Adams read a letter of appreciation from Mr. Tommy Stalvey of the Commercial Banking Company commending Lt. Terry Davis and the Hahira Police Department for professional handling of the crime investigation and securing the scene after the Commercial Banking Company robbery recently.

(E) Red Ribbon Month Proclamation:

Mayor Adams read the proclamation. The week of October 23 - 31 will be observed. There will be special events planned on October 26th, which has been designated "Community Day" throughout Georgia.

(F) Domestic Violence Awareness Month Proclamation:

Mayor Adams read the proclamation on Domestic Violence. October is "Domestic Violence Awareness Month".

(G) Resolution for Home Depot credit card:

Mayor Adams recommended getting a credit card from Home Depot for the city's use. He read a resolution. Council Harris made a motion to approve, seconded by Council Bullard. Vote was unanimous.

(H) Acceptance of Business Park water and sewer utilities:

Mayor Adams reported on the water/sewer utilities in the new Business Park and asked for Council's acceptance of the work noting the work is warranted for one year. Council Bullard made a motion to accept, seconded by Council Hunnicutt. Vote was unanimous.

(I) Execution of amendment to SPLOST IV agreement:

Mayor Adams reported on a request from Lowndes County to amend the SPLOST IV agreement. The amendment would re-allocate $800,000.00 of SPLOST funds that was designated for Valdosta/Lowndes County projects, specifically improvements to North Oak Street extension. The project has been funded by GA DOT and the funds can be re-allocated and divided between the City of Valdosta, Lowndes County, Dasher, Hahira, Lake Park and Remerton. The City of Hahira's share would be approximately $14,000.00 Mayor Adams stated all parties except Hahira have signed the amendment and requested Council's approval to execute the amendment document for Hahira. He further recommended exploring the possibility of using these funds for recreation instead of the original designation of roads and streets and use the funds for development of the North Lowndes Recreation Facility. Council Bullard made a motion to approve the SPLOST amendment and direct the City Attorney to look into the legality of using the funds for recreation seconded by Council Hunnicutt. Vote was unanimous.

(J) Execution of amended EPD consent order:

Mayor Adams reported on the amendment to the consent order. Council Harris made a motion to approve executing the amended consent order seconded by Council Copeland. Discussion followed. Vote was unanimous.

(K) Execution of 6 month extension of AT & T Broadband cable franchise agreement:

Mayor Adams reported that the franchise agreement was about to expire. He asked for an extension of six months. Council Bullard made a motion to extend the franchise for six months seconded by Council Hunnicutt. Vote was unanimous.

(L) GMA 11th fall district meeting in Fitzgerald, Tuesday, October 31st:

Mayor Adams reported on the meeting and asked council if they wanted to attend to let him know, as there is deadline for registration and after the deadline the registration fee increases.

(M) 2000 Mayors Christmas Motorcade:

Mayor Adams reported that the community has participated in past years and will again this year. The Police and Fire Departments will solicit donations of gifts in the community for patients of Southwestern State Hospital in Thomasville. The Mayor, Police Chief and Fire Chief join the Motorcade in Thomasville to deliver the gifts to the Hospital. It's a worthy project and the community is urged to participate.

Council's reports:

Council Copeland reported on a water leak in the street on Newsom Street. John Thursby, Public Utilities Director, is aware of the problem, which he stated was on private property. Mayor Adams stated that he and John Thursby would check on this tomorrow.

Council Hunnicutt had no report.

Council Bullard stated that the honeybee Festival and parade was very good. He also commended Sheila Warren on her work with the Teen Explosion group. He also stated that the city looked good.

Council Harris thanked the Honeybee Committee for the good job that they did.

Mayor Adams reported that last month the council decided to observe "Make a Difference Day" in Hahira on October 28th. Projects are planned in each Council district and the Sanitation Department will do a free pickup of yard trash. There will be a hamburger and hotdog picnic lunch at the Community Center. He encouraged citizens to volunteer in the community and let's really "Make a Difference."

The utilities in the new Business Park are proceeding. The first phase has been completed and the second phase should be completed by next March.

Mayor Adams met with officials from a company, to discuss their locating in the Hahira Business Park. They would initially employ 9 employees and if successful in the area expect to expand to 54 employees in 2004. The company is agriculture related business and would be very beneficial to the area. He also said "Wire Rope of American has committed to locating in the Park and want to be in operation on April 1, 2001." Wire Rope will employ 23 employees at startup.

Two grant applications were submitted during the month. A "Transportation Enhancement Grant" for sidewalk, and landscape improvements to West Main Street from the Railroad to Newsome, Street and a " Local Development Grant" for a city Clock to be located in the city alley between Citizens Community Bank and the Commercial Bank.

The City Manager Search is on going.

There being no further business to discuss, the meeting adjourned at 9:00 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
November 9, 2000

The City Council of the City of Hahira met in regular session on Thursday, November 9th, 2000 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Harris made a motion to approve the minutes of October 12, 2000, and noted that Council failed to vote on Item B on last month's agenda, seconded by Council Hunnicutt. Vote was unanimous.

Council Harris made a motion to approve the bills, seconded by Council Hunnicutt. Vote was unanimous.

PUBLIC HEARING

(A) Rezoning request by Paula Sue Webb Cross P.C. File #HA-2000-S. (Tabled)

Mayor Adams reported the applicants had requested the matter be tabled until next month. Council Bullard made a motion to table the request until next month, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(B) 2001 Budget presentation:

Mayor Adams read the budget message.

He called on citizens who wanted to speak. Mr. Eldon Moore asked how the SPLOST fund was established? Mayor Adams stated that they were funds from the 1% sales tax that was voted on in 1997.

Mr. Moore asked how the water/sewer/sanitation excess revenue was being handled. Mayor Adams stated that there had not been an excess in revenue until this year. Both systems have been subsidized by the General Fund and we hope that will not continue.

Mr. Moore asked about police fines. Mayor Adams stated that we would not meet last year's total for fines because some of the police officers are not certified to run radar and revenues from speeding fines had not been as much as in projected. The police chief has assured him that they will make progress in this.

Mayor Adams stated that the millage rate was 5.5 for this year.

Mr. Moore asked about depreciation line in water/sewer budget. Mayor Adams stated that this was a new item in the budget due to Ga. state mandated Chart of Accounts format. He further stated he did not fully understand it, and the city's accounting firm had helped with that part of the budget. He also offered to get the accountant to explain it to him.

Mayor Adams stated that the millage rate would be accepted at the December meeting.

END

Old Business:

There was no old business to discuss.

New Business:

(A) Department request:

Police Chief Davis asked for approval to increase fines. Mayor Adams read an ordinance to increase fines. Council Harris made a motion to adopt the ordinance as read, seconded by Council Hunnicutt. Vote was unanimous.

Chief Davis requested purchasing a new computer system at a cost of $3,390.00. $1,200.00 of the cost will come from a grant from the Governor's office on Highway Safety and $2,190.00 from drug seized money. Mayor Adams agreed with Chief Davis and recommended approval. Council Hunnicutt made a motion to approve, seconded by Council Harris. Discussion followed. Vote was unanimous.

(B) Application and Agreement for Community Service:

Mayor Adams reported on an agreement to obtain community service workers and recommended approval of the agreement. Council approved of the agreement for the Mayor to proceed with the agreement, but no motion was made.

Chief Davis stated he was considering changing the police uniforms due to unavailability of shirts for the present uniform. He stated he would report back with to Council with his recommendations.

Mayor Adams congratulated Terry Davis on his promotion to Chief of Police.

Mayor Adams reported on the change in the Zoning Ordinance and recommended initiating this action. This would go to the Planning Commission for approval. Council Hunnicutt made a motion to initiate this action, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(D) DDA Board nomination:

Mayor Adams asked for approval of the list of nominees. Council Hunnicutt made a motion to approve the list, seconded by Council Bullard. Vote was unanimous.

(E) Landscape ordinance committee nominations:

Mayor Adams asked for approval of the list of nominees. Council Hunnicutt made a motion to approve, seconded by Council Copeland. Vote was unanimous.

(F) National Safety Council Membership:

Mayor Adams reported that Public Works Director, John Thursby, recommended joining the National Safety Council at a cost of $200.00. Council Copeland made a motion to join the National Safety Council and form an employee safety committee, seconded by Council Harris. Vote was unanimous.

(G) Adoption of A T & T Franchise Agreement Extension Resolution:

Mayor Adams recommended adopting the resolution. He read the resolution. Council Bullard made a motion to adopt the resolution, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(H) Adoption of interim financing resolution with Citizens Community Bank for payment of contractor invoices incurred on the Wastewater Treatment Plant improvements:

Mayor Adams read the resolution and recommended adopting it. Council Harris made a motion to adopt the resolution, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(I) Agreement with Gary Zeigler, Certified Public Accountants:

Mayor Adams asked for Council's approval to execute the agreement for auditing services. Council Hunnicutt made a motion to authorize the Mayor to enter into the agreement, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(J) Execution of agreement with Governor's Office of Highway Safety:

Mayor Adams asked for Council's approval to execute the agreement. Chief Davis explained the agreement. Council Bullard made a motion to enter agreement, seconded by Council Copeland. Vote was unanimous.

(K) Renewal GMA Master Lease requiring adoption of Master Lease Ordinance/Resolution and Execution of GMA Master Lease documents:

Mayor Adams read the ordinance/resolution and asked for Council's approval. Council Bullard made a motion to approve the ordinance/resolution from GMA, seconded by Council Hunnicutt. Vote was unanimous.

(L) Request for use of City Water Tower for high angle rescue training:

Mayor Adams read a letter from Bemiss-Barretts Fire Department, asking to use the water tower for training purposes. The City Attorney will need to draw up an agreement. Council Harris made a motion to give Mayor authority to give letter to City Attorney seconded by Council Copeland. Discussion followed. Vote was unanimous.

(M) Proposal for repair of Courthouse floor termite damage:

Mayor Adams reported on termite damage to the floors in the courthouse. Council Bullard made a motion to table it until next month, seconded by Council Hunnicutt. Vote was unanimous.

(N) Payment of Better Hometown Director's tuition of $500.00 in Leadership Lowndes class of 2001:

Mayor Adams recommended paying the tuition. Council Bullard made a motion to pay the tuition, seconded by Council Copeland. Vote was unanimous.

(O) Proposed changes to abandoned car ordinance:

Mayor Adams asked Council to amend the ordinance. He read the ordinance. Council Hunnicutt made a motion to amend the ordinance to include Section 9-4, 5, 6, 7, 8, 9, and 10, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(P) Addition of street lights on West Stanfill Street:

Mayor Adams recommended adding five (5) lights on W. Stanfill Street. Council Bullard made a motion to install the lights, seconded by Council Harris. Discussion followed. Vote was unanimous.

Council Reports:

Council's Copeland, Hunnicutt and Bullard had no report.

Council Harris thanked citizens who participated in "Make a Difference Day".

Mayor Adams reported on the work done on Smith Park and other areas on "Make a Difference Day". Also they pressure washed a house for a local citizen. He complimented John Thursby on cooking for the picnic afterward.

Mayor Adams complimented Mr. Wilmon Stanley for his work as Manager of the elections team in Hahira on November 7th.

Bonnie Tindall, Director of the Chamber reported on the Christmas parade and Open House, which will be on December 9th. Prizes will be awarded for Christmas decorations and floats.

Mayor Adams asked John Thursby when he and his crew would be putting up the Christmas decorations in town. He stated it would probably be shortly after Thanksgiving holidays.

Mayor Adams reported that the Police Chief and Fire Chief are collecting gifts for patients at Southwestern State Hospital and he would be accompanying them to deliver the gifts and participate in the Mayor's Christmas Motorcade in Thomasville.

Veterans Day will be this Saturday and the City Hall will be closed on Monday. Remember our Veterans.

Paving in the Business Park will begin in three weeks.

Ten acres have been cleared in the new recreation area.

Wastewater Treatment Plant improvements are in progress.

There being no further business to discuss, the meeting adjourned at 9:40 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
December 7, 2000

The City Council of the City of Hahira met in regular session on Thursday, December 7th, 2000 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis; Fire Chief, J. C. Plair.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Copeland made a motion to approve the minutes of November 9 regular meeting and called meetings on, September 29, and October 12, 2000, seconded by Council Harris. Vote was unanimous.

Mayor Adams reported on the bills.

PUBLIC HEARING

(A) Adoption of 2001 Budget:

Council Harris made a motion to approve the budget as presented at the November 9th Budget Public Hearing. Seconded by Council Copeland. Vote was unanimous.

Rezoning request by Paula Sue Webb Cross P.C. File #HA-2000-5. Mayor Adams reported that applicants Attorney withdrew the request by letter dated December 5, 2000

Old Business:

(A) Repairs to Courthouse floor:

Council Bullard reported that he had found a supplier for flooring that would match the termite damaged floor in the courthouse. Council Bullard made a motion to accept the bid proposal for repairs from John Kraholik. Seconded by Council Copeland. Vote was unanimous.

New Business:

(A) Department request:

Police Chief, Terry Davis, requested approval to purchase Kustom Signal radar for $3,110.00, an intoximeter (Alco-Sencor) for $522.00 and a tint meter for $210.00. Funding would come from a Governors Highway Safety Grant, awarded to the Police Department. Council Harris made a motion to authorize the equipment purchase and close the grant. Vote was unanimous.

(B) Increase in water and sewer tap fees and commercial sanitation rates:

Public Utilities Director, John Thursby, presented a request to increase water/sewer tap fees. Council Bullard made a motion to increase the water/sewer tap fees as requested, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous. (New fee rates attached)

Thursday also requested an increase in commercial garbage collection fees to be effective with the January billing cycle. Council Harris made a motion to accept the proposal to increase commercial sanitation pickup rates seconded by Council Copeland. Discussion followed. Vote was unanimous. (New fees attached)

Mr. Thursday also requested approval to purchase three additional trailers for collection of cardboard. Council Harris made a motion to authorize the purchase, seconded by Council Copeland. Vote was unanimous.

Mayor Adams reported seven employees are currently in violation of the city annual leave policy as stated in SECTION 6: VACATION LEAVE of the personnel handbook which reads as follows;

All vacation leave must be earned before being taken. Leave may be taken or accumulated up to a maximum of 20 days after which leave must be used or lost. Special situations due to work emergencies will be decided on an individual basis by Council.

Paragraph 8 states, after one year of employment, employees leaving the service of the government will be paid for unused vacation leave to their credit, but not more than the maximum accumulation of twenty days specified above.

Mayor's recommendation for correction of violations of annual leave policy.

Each employee is issued a City of Hahira Personnel Handbook when employed and it is their responsibility to become familiar with the above policy, therefore the city is not obligated to grant or pay employees for this accumulated leave.

Therefore I recommend, all employees be notified that effective immediately the leave policy will be enforced as stated in the personnel manual.

That, the city will allow the seven employees to take the excess accumulated leave above 20 days during their employment with the city at the convenience of the city.

That, should these employees terminate or be terminated for any reason, all leave in excess of the 20 days allowed by the leave policy will be forfeited. In the event of an extended illness and all accumulated sick leave is used up, the Council will consider the use of the accumulated annual leave be used as sick leave.

That, the following sentence be added to SECTION 7: SICK LEAVE, Paragraph 2. Sick leave must be earned before being taken.

Council Copeland made a motion to adopt Mayor's recommendation, seconded by Council Bullard. Vote was unanimous.

(D) Public Utilities Director: Proposal to clean and paint caboose:

John Thursby, Public Utilities Director, stated that he would clean and paint the caboose for $1,800.00 labor expenses with the city furnishing the supplies. Council Harris made a motion to give John Thursby the O.K., seconded by Council Bullard. Vote was unanimous.

(E) Approval of payment of employee Christmas bonus, sick leave in excess of 160 hours, voluntary firefighters training sessions and Christmas decoration incentive: The Christmas incentive will be funded by a grant from The National Center For Small Communities awarded to the Mayor along with The American Hometown Leadership Award.

Mayor Adams recommended paying the Christmas bonuses on with the December 15th payday. The total amount will be $5,034.44. Council Bullard made a motion to approve the recommendation. Seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams recommended paying employees for sick leave excess in excess or 160 hours on the December 22nd payday. The total amount will be $2,101.93. Council Bullard made a motion to pay excess leave. Seconded by Council Harris. Vote was unanimous.

Mayor Adams recommended paying volunteer firefighters for attending training sessions on the December 22nd payday. The total amount will be $1,890.00. Council Bullard made a motion to pay the volunteer Fire Fighters. Seconded by Council Copeland. Vote was unanimous.

(E) Payment of Geosciences invoice with SPLOST funds:

Mayor Adams recommended paying Geosciences invoice #12000 for installing monitoring wells in the city hall parking lot at a cost of $6,746.55 with SPLOST funds. Council Harris made a motion to authorize payment using SPLOST funds seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(F) Date for Luminary:

Mayor Adams asked for Council's approval to set December 16th as the date for this years Luminary. Council Copeland made a motion to approve, seconded by Council Bullard. Vote was unanimous.

(G) Set date and time to amend 2001 budget:

Mayor Adams asked for Council's approval to set December 28, 7:30 P.M. as the date and time to amend the 2001 budget. Council Hunnicutt made a motion to approve, seconded by Council Copeland. Vote was unanimous.

(H) GMA Mayor's day registration:

Mayor Adams asked the Council to turn in their registration forms by the 15th for GMA Mayor's day in Atlanta to avoid late registration charges.

Council reports:

Council Copeland commended Charles McCann on the work he had done in cleaning the streets.

Council Hunnicutt had no report but stated that the city looked festive with the Christmas lights and decorations.

Council Bullard stated that the parks were looking good. Some ditches needed work.

Council Harris commended the city employees on the work they had done and wished everyone a Merry Christmas. He also mentioned the Hahira Web site.

Mayor Adams concurred with the comments made concerning the city. He commented on the cash awards to be given to the winners of the Christmas decoration contest. The Christmas Parade and Open House is scheduled for Saturday December 9th.

On the December 14th the Mayor's Motorcade will be held in Thomasville. The city is still collecting gifts to take to patients at Southwestern State Hospital. The Mayor, Police and Fire Chiefs are planning to deliver the gifts and participate in the motorcade.

There being no further business to discuss, meeting adjourned at 8:40 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

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