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Council meeting minutes 2001

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Council Meeting
January 4, 2001

The City Council of the City of Hahira met in regular session on Thursday, January 4th, 2001 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis; Fire Chief, J. C. Plair.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Harris made a motion to approve the minutes of December 9, 2000, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams reported on the bills and asked Council if they had any questions. There were none.

PUBLIC HEARING

(A) Text amendment to Hahira Zoning Ordinance, P.C. File #HA-2001-01 and P.C. File #HA-2001-2:

Mr. Matt Martin of the Planning Commission reported P.C. File #HA-2001-01 text amendments in reference to planned development. Mayor Adams asked if anyone was in favor of the amendment to speak. There was no response. Mayor Adams asked for those who opposed to speak. There was no response. Council Bullard made a motion to approve the planned overlay text amendment, seconded by Council Copeland. Vote was unanimous.

Mr. Matt Martin reported on P.C. File #HA-2001-2. This is in reference to setbacks. The Planning Commission recommended approval. Mayor Adams asked for those in favor of the text amendment to speak. There was no response. He asked for those who opposed to speak. There was no response. Council Hunnicutt made a motion to approve the setbacks as directed by the Planning Commission seconded by Council Bullard. Vote was unanimous.

END

There was no old business to discuss.

New Business:

(A) Report from Mr. Bob Megow, Chairman Landscape Ordinance Committee:

Mr. Megow stated that the Landscape committee will meet again on the Landscape Ordinance and will have a report by next month's meeting.

(B) Department request. Computer purchase for web site hosting:

Mayor Adams requested purchasing a computer to house the Hahira Web site at a cost of $1,274.00. Council Harris made a motion to purchase the computer as stated, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams reported that the City has contracted with GMA Telecommunications Management for several years and the Services Agreement was up for renewal. He recommended not renewing the agreement until he had more time to review the need. Council Hunnicutt made a motion not to renew the agreement as recommended by Mayor Adams seconded by Council Copeland. Discussion followed. Vote was unanimous.

(D) Acceptance of contractors low bid for Business Park Utilities Phase:

Mayor Adams reported that Council needed to award the low bidder to extend water and sewer lines from where they now end 400' inside the Business Park to the Cul-de-sac on Sonny Rogers Memorial Drive. The low bid came from Lawn Cutters from Tifton. Payment for the work will be paid by the Industrial Authority. The City will administer the contract. Council Bullard made a motion to accept Lawn Cutters bid, seconded by Council Harris. Discussion followed. Vote was unanimous.

(E) Consideration of video production contract with Miller Marketing, Inc.:

Mayor Adams called on Bonnie Tindall, Chamber Director, to explain the video production. Cost would be $3,950.00. Mayor Adams recommended doing the video. Council Harris made a motion to do the video seconded by Council Bullard. Discussion followed. Vote was unanimous.

(F) Resolution establishing city mileage reimbursement for POV to .34 per mile and adopt rate authorized by U.S. Government Internal Revenue Service for future increases:

Mayor Adams recommended adopting the resolution and increasing the mileage rage to .34 cents per mile. Council Bullard made a motion to adopt the resolution, seconded by Council Hunnicutt. Vote was unanimous.

(G) Resolution establishing $2,000 minimum dollar amount for Capital Purchases:

Mayor Adams read the resolution. Council Bullard made a motion to adopt the resolution, seconded by Council Copeland. Vote was unanimous.

(H) Proclamation proclaiming January 15th, 2001 as Martin Luther King day in Hahira:

Mayor Adams read a proclamation designating January 15, 2001 as Martin Luther King day in Hahira.

(I) Modification - Nutrition Program Contract:

Mayor Adams reported on the program. Council Hunnicutt made a motion to execute contract on modification of Nutrition Program, seconded by Council Copeland. Vote was unanimous.

(J) Authorization to execute contract for phase II of construction water and sewer utilities in the Hahira Business Park :

Council Copeland made a motion to authorize Mayor to execute contract with Lawncutters Construction Company, seconded by Council Harris. Discussion followed. Vote was unanimous.

(K) Request for letter of recommendation to appoint Mayor to Coastal Plains Board of Directors:

Council Copeland made a motion to forward letter recommending nomination of Mayor Adams to the Coastal Plains Board of Directors seconded by Council Bullard. Discussion followed. Vote was unanimous.

Council reports:

Council Copeland commended the city on the Christmas decorations.

Council Hunnicutt had no report.

Council Bullard reported that the Christmas lights looked good but more were needed next year.

Council Harris had no report but wished everyone a Happy New Year.

Mayor Adams stated that the city did look great during the Holidays and thanked all citizens and employees who made it possible.

The Nutrition Program operated by the City of Hahira serves an average of 30 meals each day to homebound citizens in and immediately around the city of Hahira. In addition the program serves an average of 26 congregate meals to City of Valdosta citizens located at 900 South Troupe Street Valdosta.

Upgrading of the wastewater treatment plant is approximately 60% complete and should be completed on schedule. The contractor is doing quality work and is presently waiting on delivery of equipment and materials.

The paving of Sonny Rogers Memorial Drive in the Hahira Business Park is near completion but final work has been held up due to the weather. The electric utility lines are under construction and will be completed shortly.

Groundbreaking for Wire Rope Cooperation of America the first business to locate in the Business Park will be held on January 30th at 10:00 AM.

Hahira was awarded a TE (Transportation Enhancement) grant for $350,000 to renovate sidewalks, curbs and gutters and landscaping from the Norfolk Southern Railroad and proceed west to Newsome Street. The grant money will not be available until the fall of the year but design work is planned to begin on the project immediately.

Better Hometown Community designations will be announced Mayors Day in Atlanta on January 20th. We are hopeful Hahira will be one of the cities receiving Better Hometown Status.

The new entrance road into the Hahira Elementary School has been completed. The Lowndes BOE has requested the city pay for installation of school zone flashing signals and crosswalks on Hagenbridge Road and Nelson Street. Our Engineers and DOT have been asked to come up with the design and cost estimates.

The city is still searching for the best candidate available for the vacant city manager position.

There being no further business to discuss, meeting adjourned at 8:50 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
February, 2001

The City Council of the City of Hahira met in regular session on Thursday, February 8, 2001 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, and Sonny Copeland; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis.

ABSENT: Council Hunnicutt.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Council Harris gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Bullard made a motion to approve the minutes of January 4, 2001, seconded by Council Harris. Vote was unanimous.

Mayor Adams reported on the bills and asked Council if they had any questions regarding the bills. There were none.

There was no old business to discuss.

NEW BUSINESS:

(A) Report from Mr. Bob Megow, Chairman of Landscape Ordinance Committee.

Mayor Adams stated that Mr. Megow and the committee had completed their work and Mr. Megow was schedule to report on their work, but was not present to give a report.

(B) Mrs. Adeline Landrum representing Honeybee Committee:

Mrs. Landrum requested approval for use of the city sidewalks, closing N. Lowndes Street and assistance from city employees during the Honeybee Festival the first week in October. Council Copeland made a motion to approve the Honeybee Committee's request, seconded by Council Harris. Vote was unanimous.

Mrs. Warren had two requests to make. (1) That the mayor and council proclaim March 10, 2001, "Drug Free Day" in Hahira. (2) Request permission to use the Community Center on July 2 through August 3 from 8:30 to 1:30 for a Teen Explosion summer program. Council Harris made a motion to grant Ms. Warren's request to use the Community Center as described, seconded by Council Copeland. Vote was unanimous.

(D) Mr. Bill Davis representing Magnolia Outdoor Media Inc.:

Mr. Davis requested permission to place benches and trash receptacles in several locations in the city requiring a to ten (10) years contract between the City of Hahira and Magnolia Outdoor Media Inc.. Each bench would have advertising space which would be tasteful and contain no alcohol or tobacco advertising. Mayor Adams asked that the contract term be shortened from to ten (10) years to (1) year. Council Harris made a motion to enter into the contract with Mr. Davis with the change in the length of the contract, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(E) TOPS Chapter GA 349 request to use Community Center room:

Mayor Adams reported on a letter of request from TOPS to move their meeting location from the City Courthouse to a room in the Hahira Community Center on Randall Street for meetings. Council Bullard made a motion to allow TOPS to use the Community Center seconded by Council Copeland. Discussion followed. Vote was unanimous.

(F) Department requests:

Police Chief Terry Davis requested permission to attend the Georgia Association of Chiefs of Police conference this weekend. Funds are budgeted for this item. Council Harris made a motion to approve the request, seconded by Council Bullard. Vote was unanimous.

Chief Davis also requested approval to update the police departments inventory of hand-guns. The cost would be $736.00 and would paid from drug seized funds. Council Bullard made a motion to approve the request, seconded by Council Copeland. Vote was unanimous.

Public Works Director, John Thursby, requested the city purchase an ice machine for $950.00. The ice machine would be located in the Community Center and would be for city use and groups or individuals renting the center would pay an extra charge for ice to help defray the cost of the machine. Council Harris made a motion to approve Mr. Thursby's request seconded by Council Bullard. Discussion followed. Vote was unanimous.

Mr. Thursby also requested the city resurface Hagan Bridge Road from Highway 122 south for a distance of 3,300 ft south to the city limits. He presented two bids and recommended the bid from the Scruggs Co. Council Bullard made a motion to award the contract to the Scruggs Company and include the safety striping and the reflectors for a cost of $42,376.42 to be paid with SPLOST funds, seconded by Council Harris. Discussion followed. Vote was unanimous.

Mr. Thursby also requested a herbicide treatment for weeds at the hayfield. He recommended contracting with Adel Feed and Seed for the work at a cost of $932.00. Council Harris made a motion to authorize the Public Works Director to apply the herbicide to the land application field, seconded by Council Copeland. Discussion followed. Vote was unanimous.

Mr. Thursby explained the need for three new valves to be added to the design of the upgrade to wastewater treatment facility. He requested a change order be made to the contract for the addition of the valves at a cost of $3,950.00, for three valves. Council Harris made a motion to approve the request for the change order, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(G) Mayor Adams requested that Council approve execution or renewal of the following agreements and contracts with one motion.

Agreements for engineering and related services for CDBG Street and Drainage Improvements and TE Grant with Stevenson and Palmer Engineering, Inc.:

Renewal of Intergovernmental Agency Agreement (Planning) with Lowndes County, City of Valdosta and South Georgia RDC.

Modification #5 to contract #AAA-2000-15 for FY2001 between the city and South East Georgia RDC to provide nutrition program services for the elderly in Lowndes County:

Renewal of agreement with Georgia Municipal Association to provide assistance in Management of Telecommunications Services:

Council Harris made a motion to authorize Mayor to renew or execute these agreements, seconded by Council Bullard. Vote was unanimous.

(H) Cash Register purchase for City Hall and authorization for cash drawer for Police Department and South Georgia Regional Development Center Data Processing Proposal:

Mayor Adams recommended purchasing a new cash register for City Hall and to accept the South Georgia Regional Development Center Data Processing Proposal. Council Copeland made a motion to purchase a cash register and establish a cash drawer for the police department and to accept the proposal from South Georgia Regional Development Center, seconded by Council Harris. Discussion followed. Vote was unanimous.

(I) Mayor Adams recommended putting $200.00 in the Police Department cash drawer for making change for fines paid. Council Harris made a motion to proceed, seconded by Council Bullard. Vote was unanimous.

(J) Mayor Adams read a proclamation designating February as Black History Month in Hahira.

(K) Mayor Adams read a proclamation designating February 16th as Arbor Day in Hahira.

Council Reports:

Council Copeland reported that the streets were clean and the city employees did a good job. He stated that he enjoyed his five days at the GMA convention.

Council Bullard had no report.

Council Harris reported that he saw new growth in Hahira. He complimented citizens who helped in the city and groups like the Boy Scouts who recently collected donations of food for the hungry.

Mayor Adams reported on the transportation enhancement grant for repair or replacement of curbs, gutters and sidewalks, new streetlights and landscaping on West Main Street from the Norfolk Southern Railroad to Newsome Street that the city applied for. Engineers are proceeding with the design phase of the project.

Mayor Adams reported on a request for school zone signals and cross walks at the Elementary and Middle Schools from the Lowndes County Board of Education. Engineers, Public Works Director and DOT working on the design and cost to comply with the request. This is a safety issue for our children. He will attempt to have the cost estimates and design work ready for the March council meeting.

The courthouse roof shingles need to be replaced. He has requested contractors bid for the work

Mayor Adams reported, he and a committee of alumni of the old Hahira Consolidated School will have their first meeting with the Lowndes Board of Education committee appointed by Board Chairman Copeland regarding the fate of old Hahira Consolidated School building on Monday February 12, 2000.

A very successful groundbreaking for Wire Rope Hahira Corporation of America was held on the January 30th.

The entrance sign has been installed at the entrance to the Hahira Business Park.

There being no further business to discuss, meeting adjourned at 8:50 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
March 8, 2001

The City Council of the City of Hahira met in regular session on Thursday, March 8, 2001 at 7:30 P.M. at the Courthouse.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Bullard made a motion to approve the minutes of February 8, 2001, seconded by Council Copeland. Vote was unanimous.

Mayor Adams reported on the bills and asked Council if they had any questions regarding the bills. There were none.

There was no old business to discuss.

NEW BUSINESS:

(A) Appointment of Christopher Bullard as student council member:

Mayor Adams read a letter of recommendation from Principal Sanchez of Hahira Middle School. City Attorney, Willie Linahan, swore in Mr. Bullard as student council member. Mayor Adams asked Chris to report on school news and other events of importance in the area.

(B) Department request:

Police Chief Davis requested authorization to purchase new uniforms for the Police Department and to change the style. This is a budgeted item. Council Bullard made a motion to authorize Chief Davis to purchase the uniforms and change the style, seconded by Council Harris. Discussion followed. Vote was unanimous.

Chief Davis asked for approval from Council to lease a Harley Davidson motorcycle which will be used in the Police Department. This is a non-budgeted item. The cost to lease the motorcycle would be $195.00 per month for a 12-month lease. The motorcycle will be available by the end of July or August. Council Copeland made a motion to lease the motorcycle, seconded by Council Harris. Discussion followed. Vote was unanimous.

Mayor Adams recommended approval to reappoint Mr. John Hensley and Mr. Hoyt Coppage to the Housing Authority. Council Bullard made a motion to reappoint Mr. John Hensley and Mr. Hoyt Coppage to the Housing Authority, seconded by Council Copeland Vote was unanimous.

(D) Acceptance of proposal and award of contract to re-roof courthouse:

Mayor Adams recommended accepting the low bid from Valdosta Roofing and Supply. Council Bullard made a motion to go with the low bid from Valdosta Roofing and Supply, with a 30- year guarantee, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(E) Approval for mayor to execute contract with Municipal Tax Consulting:

Mayor Adams recommended entering new agreement with Municipal Tax Consulting. Council Harris made a motion to enter new agreement with Municipal Tax Consulting, seconded by Council Bullard. Vote was unanimous.

(F) Consideration of Lowndes County Board of Education request to install school zone signals on South Hagan Bridge Road and South Nelson Street:

Mayor Adams recommended installing the signals. Estimated cost would be $10,800.00. Council Harris made a motion to approve the request, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(G) Proclamation of March 10, 2001 (Saturday) as "Drug Free Day in Hahira":

Mayor Adams called on Ms. Sheila Warren to report on the event. Ms. Warren stated that there would be a rally and a basketball game at the Middle School and invited everyone to attend.

Mayor Adams stated his appreciation to Ms. Warren on her work.

Council Reports:

Student Council member, Christopher Bullard had no report.

Council Copeland reported on progress in his district. The streets were clean and the city workers were doing a good job.

Council Hunnicutt had no report.

Council Bullard also stated that the city looked good and he thanked John Thursby and his department for their work.

Council Harris reported the same and thanked the leadership and employees for their work. He also recognized Ms. Sheila Warren and the work that she has done. He also recognized the Boy Scouts that were in the audience.

Mayor Adams reported on the following.

· Design work to loop the business park water main to the main on Union Road is almost complete. The plans must be sent to EPD for approval. A directional bore will be made under I-75 to install the main.

· The contractor for Wire Rope of America is doing site preparation on their site in the business park.

· A joint Local Development Grant application for funds to assist in construction of a pedestrian bridge through a wetlands area in the North Lowndes Recreational facility will submitted by Hahira and Lowndes County to the Department of Community affairs.

· A CDBG workshop will be held in Savannah next week.

· The new car wash on West Main Street is expected to open within a couple of weeks.

· The Engineering and Inspections department has approved the Dollar General store site plan.

· Work is continuing on the wastewater treatment plant upgrade and is approximately 80% complete.

· Hahira was designated a "Tree City USA" for the eleventh year at Arbor Day activities at the Hahira Elementary School in February.

Mayor Adams announced at 8:06 P.M. that the council would now meet in executive session to discuss a personal matter.

After the courthouse was cleared of all persons except the mayor, council and city attorney, the mayor locked the courthouse doors and stated the purpose of meeting in executive session was to discuss the appointment of a city manager. He gave a short history of the process of advertising and review of the 16 resumes received over the past eight months. He stated after review of the resumes, the council had selected two candidates to be voted upon. The two are Danny O. Lucas presently working in Hillsboro, TX and Kevin Trimble of Valdosta, GA.

After council discussed the two candidates in executive session, Mayor Adams announced the meeting was again open to the public and unlocked the doors to the courthouse. He then gave each council member a ballot with the names of the two candidates on it and asked each council member to place a check in the block provided by the name of the candidate of their choice. The ballots were then collected and handed to Mr. Willie Linahan city attorney to count. After counting Mr. Linahan announced that Mr. Lucas received three votes and Mr. Trimble one vote.

Mayor Adams reminded council that when Mr. Lucas was interviewed he was told the following:

1. Starting salary would be $34,000, with an increases after six and 12 months of satisfactory employment.

2. The city would reimburse up to $1,000 in moving expense.

3. The city would provide a vehicle to be used on city business if one could be obtained from the Lowndes County Sheriff's Department in the same manner as police vehicles are obtained. Mayor Adams stated he had contacted Sheriff Paulk who said: "He should have a car available in a couple of months."

Mayor Adams stated, he would contact Mr. Lucas and offer him the position based on vote of council.

There being no other business, the meeting was adjourned at 9:57 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
April 5, 2001

The City Council of the City of Hahira met in regular session on Thursday, April 5, 2001 at 7:30 P.M. at the Courthouse.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum of council was established.

Council Harris made a motion to approve the minutes of March 8, 2001, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams reported on the bills and asked Council if they had any questions regarding the bills. There were none.

There was no old business to discuss.

Public Hearing

Quoin, Inc. request for Residential Plan Development Overlay District HA-2001-03:

Mr. Alan Sloan, of the Greater Lowndes Planning Commission presented a request from Quoin, Inc. for a Planned Development Overlay District for 35.17 acres, located on the north side of East Stanfill Street and the east side of North Church Street. The property will be a residential development consisting of single-family site built and multi-family residential housing. The subject property is located in the Urban Service Area (USA) of the Comprehensive Plan and depicted as future Residential on the Future Land Use Map. The Planning Commission recommended approval of the request,.

Mayor Adams asked for citizens who wanted to speak in favor of the request to limit their time to six minutes. Mr. Bill Langdale, representing Quoin, Inc. and Dr. Ben Moye the developer spoke in favor. He stated that the development was one of the most attractive plans he has ever seen. He said he could give six reasons and more, why it should be approved. First, it is a good mixture, it gives you flexibility, it gives options for young people who are starting out to have a nice, quality home without having to pay the price of a larger lot, also retired people who don't want a large lot. You have a most conscientious and caring developer with Dr. Moye as he has done everything he has been asked to do. There will be green space, which is 15% of the development. There will be walking trails, a recreation pond, playgrounds for the children, vegetative buffers. There will be restrictive covenants, which will only allow quality homes to be built.

Dr. Ben Moye identified himself as the owner/developer of the property. He stated that he had purchased the property several years ago and had hired Jim Jamison as the architect and Mark Eager as the engineer to design the development. He further stated that he had plans for a beautiful development and asked if there were any questions.

Ms. Harriett Crum, PO Box 100, Hahira, GA, 31632 : "Have you filed your covenant restrictions with the state office?

Dr. Moye: No. They will be filed with the state office and the Homeowners Association.

Ms. Crum: Will you have an architect review committee?

Dr. Moye: Yes.

Ms. Crum: And the guidelines will be there?

Dr. Moye: I don't have any specific guidelines. (Discussion on tape)

Mr. Arnold Williams, 509 S Nelson St.: Are all of the houses going to be built according to your plans or can someone use their own plans?

Dr. Moye: If it meets the standards and quality of the neighborhood.

Michelle Frye, 4403 Woodfield Dr., Hahira, GA: Have you given any consideration to changing the entrances and exits of the apartment buildings?

Dr. Moye: I have talked to Ms. Bowen and she said it did not bother her at all. There is a natural buffer there that will completely block her view. That is a driveway, not a street.

Floyd McNeal, 5966 Hwy 41 N. Hahira, GA, said he didn't see a buffer on the North side of the property.

Jim Jameson (response not clear on tape)

Dr. Jesse Parrott (Question not clear on tape)

Jim Jameson (response not clear on tape)

Ms. Adeline Landrum asked for a privacy fence instead of a buffer.

Mark Eager, Northfield Rd. Valdosta, GA (response not clear on tape)

Dennis Worthington, N. Church St., Hahira asked about wetlands on the property.

Mark Eager stated the plan would comply with EPD wetlands regulations

Michelle Frye asked if the pond will be fenced.

Matt Martin (response not clear on tape)

Harriett Crum (Question not clear on tape)

Ms. Bone, Coppage Rd. spoke in favor and said there was definitely a need for the development.

Mr. Norman Weiffenbach, 607 N. Church St., Hahira, GA: Said a fence was needed adjacent to Mrs. Landrum's property.

Ms. Bonnie Tindall, Chamber Director, stated the development would benefit Hahira.

Dr. Jesse Parrott stated he was in favor of the city growing.

Mayor Adams thanked Dr. Parrott for all of the work he has done over the years to promote growth in the city.

Mr. Jason Boykin, 5365 Coppage Road, Hahira, GA stated he worked for Colquitt EMC and had recently done some work at the industrial park. He said Hahira was a good place to live and the development was needed.

Mr. Joey Warren, 103 E. Stanfill St., Hahira, GA stated that he lived next to the property and was in favor of the development.

Mayor Adams called for citizens who wanted to speak against the proposal to come forward.

Mr. Kevin Newton, 306 N. Church St., Hahira, GA, asked about the size of house that will be built. Dr. Moye stated that the minimum would be 1200'.

Lisa Worthington, 306 N. Church St., Hahira, GA, asked about the size of the houses.

J. C. Plair, E. Stanfill St. Hahira, GA, asked about the entrance on Stanfill St.

Helen Perez, 106 E Stanfill St., Hahira, GA, asked about what the traffic situation will be.

Mayor Adams stated that any growth would produce more traffic problems.

Michael Bull, 517 Judy Ann Dr., Hahira, GA, stated he was for the project.

Mindell Sutton, 205 E. Coleman, Hahira, GA, asked how it would be zoned, R-15 or R-10? Mayor Adams stated it was zoned R-15.

Mayor Adams asked if there was anybody else who wanted to speak in opposition.

Mayor Adams asked Council if they had any questions of the developer, engineer or architect.

Council Bullard asked how many units would be in the apartments? Dr. Moye stated there would be 64.

Council Copeland asked if the garbage truck would be able to get in and out. Mr. Eager stated yes.

Mayor Adams asked for a motion to adopt the plan as presented and as approved by the Planning Commission. Council Harris made a motion to adopt the plan as approved by the Planning Commission, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

END

NEW BUSINESS

(A) Department requests:

Public Works Department:

John Thursby, Public Works Director, asked for Council's approval to purchase a fork lift attachment for the backhoe. Price would be $850.00. This is a budgeted item. Council Copeland made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

Thursby asked for approval to install pipe on Newsom St. for $10,000 estimated cost. Council Harris

made a motion to go ahead, seconded by Council Bullard. Vote was unanimous.

Thursby asked for approval to purchase a smoke generator for $1,600.00, plus freight. He recommended

purchasing from P & H Sales. Council Copeland made a motion to purchase the smoke generator from P & H Sales, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Thursby asked for approval to replace a DO Meter and PH Meter, which is a requirement of our consent order and permit. Cost for the two meters will be $1,325.00 from Hach. Council Harris made a motion to go ahead, seconded by Council Hunnicutt. Vote was unanimous.

Thursby asked for approval to purchase 55 new curbside containers from Heil Corporation at a cost of $48.50 each. Council Copeland made a motion to purchase the containers, seconded by Council Bullard. Vote was unanimous.

Thursby asked for approval to attend a training session with Georgia Rural Water Association at Jekyll Island, May 20 through 23. This is a budgeted item. Council Copeland made a motion to send John to the training session, seconded by Council Harris. Vote was unanimous.

Administrative Department:

Mayor Adams asked for Council's approval to purchase a typewriter for the office and a new fax machine also a new computer and printer for $1,128.00, total $2,250.00. Council Harris made a motion to purchase the equipment, seconded by Council Copeland. Vote was unanimous.

(B) Advertising in Valdosta/Lowndes County Chamber magazine:

Mayor Adams recommended not advertising. Council Hunnicutt made a motion to dispense with the ad, seconded by Council Bullard. Vote was unanimous.

Mayor Adams recommended not advertising. Council Copeland made a motion not to do the city planner, seconded by Council Hunnicutt. Vote was unanimous.

(D) Bid award for School Zone Signals, Hagen Bridge Rd and South Nelson Street:

Mayor Adams stated that two bids were received, with Corbitt Electric being low bidder at $8,785.00. He recommended going with Corbitt Electric. Council Harris made a motion to accept, seconded by Council Copeland. Vote was unanimous.

(E) Request to waive water, sewer tap fees and driveway installation for Habitat House at 209 Branch St., estimated cost $2,436.00:

Mayor Adams recommended approval of the request. Council Hunnicutt made a motion to waive the fees, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(F) Resolution to 201 Amended and Restated Articles of Incorporation for the Georgia Municipal Assn.

Mayor Adams read the resolution and recommended approval. Council Bullard made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

(G) Soil and Sedimentation Control Resolution:

Mayor Adams read the resolution and recommended approval. Council Bullard made a motion to approve, seconded by Council Harris. Vote was unanimous.

(H) GMA Spring District Meeting on April 12, 6:30 P.M.:

Mayor Adams asked Council to let him know if they would be attending the meeting.

(I) Relocation of ball field fences from Webb Miller Park to North Lowndes Recreation facility:

Mayor Adams asked for Council's approval to relocate the fences from Webb Miller Park to North Lowndes Recreation facility. Council Bullard made a motion to approve, seconded by Council Harris. Vote was unanimous.

(J) Great American Cleanup, Saturday, April 21, 2001:

Ms. Bonnie Tindall, Chamber Director, reported that The Great American Cleanup Day would be on Saturday and she asked for help from the citizens.

(K) Nominations for GMA key Citizen and Municipal Government Hall of Fame award:

Mayor Adams stated Council could submit nominations to GMA.

Council's Reports:

Student Council, Chris Bullard, reported on the new car wash in town. Also the ditches at school were looking good.

Council Copeland reported that the streets looked good. He also mentioned the new car wash and the Dollar store.

Council Hunnicutt stated that the yellow curb at the school looked good.

Council Bullard reported that the city was clean and the parks looked good.

Council Harris also stated the same.

Mayor Adams reported meetings he, Lowndes County Board of Education and committees appointed to look into acquiring the old High School building by the City of Hahira. He recommended the council not acquire the building, due to the cost involved. Council Bullard made a motion not to acquire the property, seconded by Council Copeland. Discussion followed. Vote was unanimous.

There being no other business, the meeting was adjourned at 9:50 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
May 10, 2001

The City Council of the City of Hahira met in regular session on Thursday, May 10, 2001 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councils Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; City Manager, Danny Lucas; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis; Student Council Christopher Bullard; Chamber Director, Bonnie Tindall.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Council Harris gave the invocation.

Mayor Adams introduced Mr. Danny Lucas, the new City Manager.

Visitors were welcomed and a quorum of council was established.

Council Copeland made a motion to approve the minutes of April 5, 2001, seconded by Council Harris. Vote was unanimous.

Mayor Adams reported on the bills and asked Council if they had any questions regarding the bills. There were none.

Public Hearing

Acceptance of Community Development Block Grant #00p-x-092-2-2377, for street drainage and sidewalk improvements, West Park and Sargent Street.

Mayor Adams reported on the CDBG Grant which would be for:

1. Curb and gutter installation and resurfacing for West Park Street.

2. Sidewalk improvements from Washington Street to Union Road.

3. Installation of storm drains on the South side of West Park Street.

4. Construction of a small vehicle off street parking area in front for the Hahira Housing Authority.

5. Installation of two large culverts in the drainage canal from Railroad Street, along Sargent Street to Hall Street.

The improvements will improve drainage in the area, eliminate safety and health concerns, and relieve parking problems on the streets. Bob Roberson and Associates of Moultrie will handle the grant funds for the project. Stephenson and Palmer Engineering will be the engineers on the project.

Mayor Adams asked for citizen's comments. There were none.

Mayor Adams stated that he needed a signed list of everyone in attendance for the record.

Mayor Adams stated that he hoped this project would be completed by Christmas.

End

There was no old business to discuss.

NEW BUSINESS:

(A) Department Requests:

Public Works Director, John Thursby, requested approval to purchase a job site trailer for the water and sewer department to keep tools and supplies on hand. He recommended purchasing one from Wells Cargo for $4,395.00. He also requested approval to purchase a sewer camera for $500.00. This is a Capital Outlay item. Council Harris made a motion to purchase the trailer from Wells Cargo for $4,395.00 seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Public Works Director, Thursby reported on a grant from GRWA for $1,195.00 for replacement of fluoride equipment at the two city water wells and requested the council authorize Mayor Adams to execute a contract with The Georgia Rural Water Association for administration of the grant. Council Harris made a motion to give Mayor the authorization to execute the contract seconded by Council Bullard. Vote was unanimous.

Thursby recommended council authorize Mayor Adams to execute a contract with Mr. Rick Whitman as the contractor for harvesting of hay from the LAS hay fields. Council Bullard made a motion to approve, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Police Chief, Terry Davis, requested approval to purchase a safety helmet with intercom, which will be used with the new Harley motorcycle that was recently leased. Cost would be $828.60. Funds would come from drug seized money. Council Bullard made a motion to purchase the helmet seconded by Council Copeland. Vote was unanimous.

Chief Davis also requested approval for a receipt printer for the Police Department. Cost would be $385.00. Council Bullard made a motion to purchase the receipt printer seconded by Council Hunnicutt.

Vote was unanimous.

(B) Review of policy regarding water, sewer and sanitation service disconnection, reconnect fees, adjustments to water bills because of leaks, definition of commercial customers, and swimming pool consumption.

Mayor Adams reported that he had appointed a committee of three consisting of the Danny Lucas City Manager, John Thursby Public Works Director and the water, sewer and sanitation councilman Harris to study the current policy and to recommend changes, additions or solutions to current problems. They will bring this back for council to review.

Mayor Adams asked for a motion to approve change order #2 to the wastewater treatment plant upgrade project being performed by Mike Harrison Construction Company for construction of a sewer pumping station force main and gravity sewer main from South Nelson Street, to Tillman Street at a cost of $125.000.00. John Thursby Public Works Director recommended Mike Harrison Construction Company for the work. Council Harris made a motion to approve change order #2, seconded by Council Copeland. Discussion followed. Vote was unanimous.

Mayor Adams asked for a motion to approve change order #3 to the wastewater treatment plant upgrade project for replacement of the electrical power cables to the six original aerator motors in the wastewater treatment plant aeration pond. Two bids were received with Cowart Electric submitting the low bid of $3,000.00. John Thursby Public Works Director recommended Cowart Electric for the work. Council Bullard made a motion to go with Cowart Electric, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams asked council to review information on proposed city E-mail Policy and Technology Resources Use Policy. This will be brought to next month's meeting.

(D) Request from Williams Investment Co. to adjust April water and sewer bill.

Mayor Adams reported on a request from Williams Investment to adjust their water bill, due to a water leak last month. Council Bullard made a motion to adjust the water bill, seconded by Council Hunnicutt. Discussion followed. Motion amended to adjust April bill based on an average of the May through July bills, seconded by Council Copeland. Vote was unanimous.

(E) Request from Todd Griffin to adjust Honeybee Splash car wash April water and sewer bill.

Mayor Adams reported on a request from Todd Griffin to adjust the April water and sewer bill due to excessive water use because of malfunction of a cutoff valve at the Honeybee Splash car wash. Council Bullard made a motion to adjust the April bill based on an average of the May through July bills, seconded by Council Hunnicutt. Vote was unanimous.

(F) Mayor Adams requested a change of October council meeting date from the 4th to the 11th due to conflict with Honeybee Festival.

Council Bullard made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

(G) Authorization to execute Corporate Resolutions for all city checking accounts adding Danny O. Lucas signature as city treasurer.

Council Bullard made a motion to approve the Corporate Resolutions, seconded by Council Harris. Vote was unanimous.

(H) Adoption of Safety Policy Statement.

Mayor Adams asked for council to adopt the Safety Policy Statement. Council Hunnicutt made a motion to adopt the policy, seconded by Council Bullard. Vote was unanimous.

(I) Resolution to apply for Citgo Amerifleet credit card.

Mayor Adams read the resolution. Council Hunnicutt made a motion to approve the credit application, seconded by Council Bullard. Vote was unanimous.

(J) Magnolia Outdoor Media benches.

Mayor Adams reported on dissatisfaction of two city merchants and the Better Hometown Manager regarding placement of benches and trash receptacles on downtown city streets by Magnolia Outdoor Media under contract with the city. He stated he had discussed the mater with Mr. Bill Davis of Magnolia Outdoor Media who stated that he would relieve the city of the contract obligations and remove the benches if the city council voted to remove them. Council Bullard made a motion to dissolve the contract, and remove the benches, seconded by Council Copeland. Councils' Copeland, Bullard and Hunnicutt voted for the motion. Council Harris opposed. Motion passed.

(K) Mayor Adams presented a Proclamation for Memorial Day on May 28th.

Council Harris read the proclamation.

Mayor Adams encouraged all citizens to attend the Memorial Day service.

(I) Reports

Student Council, Chris Bullard, had no report.

Council Copeland had no report but mentioned the new lady working in the sanitation department. He was glad that the city received a grant.

Council Hunnicutt had no report, but welcomed Danny Lucas as the new City Manager.

Council Bullard also welcomed Danny as the new City Manager. He also reported on a bump in the road on South Nelson Street. John Thursby stated that it would be fixed in the next two weeks.

Council Harris welcomed Danny Lucas, the new City Manager.

City Manager, Danny Lucas, thanked Mayor and Council for his appointment and gave a brief personal history.

Mayor Adams reported that he had received notification today from the D.O.T. that a portion of East Stanfill Street from North Nelson Street to College Street would be resurfaced under the LARP program.

Mayor Adams stated that there would be a fund raiser barbeque and "fun day" on Saturday at the Church of the Nazarene to raise funds for Church renovations and encouraged everyone to attend and support the efforts of the Church.

Chamber Director, Bonnie Tindall, reported that she received "Better Hometown" signs from the Better Hometown workshop in Hawkinsville and was coordinating with GA D.O.T. to place the signs at the principle entrance to the city. She asked for volunteers to help on committees and thanked Mayor and Council for their support.

There being no further business to discuss, meeting adjourned at 8:00 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
June 7, 2001

The City Council of the City of Hahira met in regular session on Thursday, June 7, 2001 at 7:30 P.M. at the Courthouse.

PRESENT: Mayor John Adams; Councilmen Bob Harris, Wayne Bullard, Joel Hunnicutt and Sonny Copeland; City Manager, Danny Lucas; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis; Student Council Christopher Bullard.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams asked everyone present to take a moment of silence in remembrance of the anniversary of D-Day and for all veterans who have served in the military, and those who gave their lives in service to our country. He then gave the invocation.

Visitors were welcomed and a quorum of council was established.

Councilman Harris made a motion to approve the minutes of May 10, 2001, seconded by Councilman Hunnicutt. Vote was unanimous.

Mayor Adams stated that Council could review the bills at City Hall, since they were not ready in time for the Council Meeting.

There was no old business to discuss.

NEW BUSINESS:

(A) Department Requests:

City Manager called on Public Works Director, John Thursby, who requested approval to purchase an 8X10 portable building for an office at the wastewater treatment plant. He recommended purchasing from American Portable at a cost of $895.00. Councilman Harris made a motion to accept the proposal, seconded by Councilman Hunnicutt. Discussion followed. Vote was unanimous.

Public Works Director, Thursby reported on a change order on the wastewater treatment plant contract, which would be for the extension of an additional line from the lift station to the aerated pond. This change order would give the city two lines and allow the pumps to increase the pumping capacity. Councilman Copeland made a motion to approve the change order, seconded by Councilman Hunnicutt. Discussion followed. Vote was unanimous.

(B/C) Bid award for renovation of Police Department and second floor of City Hall and construction of ADA handicap ramp:

City Manager, Danny Lucas, reported on two bids for renovation of the Police Department and upstairs at City Hall and asked that Council withdraw the bids due to a language problem with one of the bids. He also asked that the bids be resubmitted after the language problem has been corrected. Councilman Harris made a motion to follow the City Manager's recommendation, seconded by Councilman Copeland. Discussion followed. Vote was unanimous.

(D) Authorization to execute agreement with EPD for water testing:

Council Meeting

June 7, 2001

City Manager asked Council to authorize Mayor Adams to enter agreement. Councilman Copeland made a motion to give the Mayor authorization to enter agreement with EPD, seconded by Councilman Hunnicutt. Discussion followed. Vote was unanimous.

(E) Authorization to execute Mutual Aid Agreement and Reciprocal Agreement for Fire Protection Training:

City Manager asked Council to enter Agreement and allow Mayor Adams to execute the Agreement. Councilman Copeland made a motion to enter agreement, seconded by Councilman Hunnicutt. Vote was unanimous.

(F) Authorization to execute agreement for automatic deposits of insurance premium tax.

City Manager asked Council to authorize Mayor Adams to execute the Agreement. Councilman Hunnicutt made a motion to approve, seconded by Councilman Copeland. Discussion followed. Vote was unanimous.

(G) Authorization to execute Water Tank Maintenance Contracts:

City Manager asked Council to enter Agreement with Utilities Services, Inc. for maintenance on the City water tanks.

Councilman Copeland made a motion to Enter agreement with Utilities Services, Inc., seconded by Councilman Harris. Discussion followed. Vote was unanimous.

(H) Authorization to execute quit - claim deed for abandoned alley:

Mayor Adams asked Council for authorization to execute the quit - claim deed for an abandoned alley, which runs parallel to North Church Street. Adjacent property owners to the unnamed alley would bear the cost of surveying, platting and recording the additions to their property. Councilman Bullard made a motion to execute the quit - claim deed, seconded by Councilman Copeland. Vote was unanimous.

(I) Request to contract with Lowndes County Board of Elections to conduct 2001 Municipal elections:

Mayor Adams asked Council to approve a request to contract with Lowndes County Board of Elections to conduct the 2001 Municipal elections. Councilman Hunnicutt made a motion to contract with Lowndes County Board of Elections to conduct the 2001 Municipal elections, seconded by Councilman Copeland. Vote was unanimous.

(J) Set date of June 21, 2001 for public hearing to amend 2001 budget and consider Cable Television Franchise Agreement:

Mayor Adams asked Council to approve June 21st for public hearing. Councilman Harris made a motion to set date of June 21 for public hearing to amend 2001 budget and consider Cable Television Franchise Agreement. The motion was seconded by Councilman Bullard. Vote was unanimous.

Council Reports:

Student Councilman, Chris Bullard, reported that the Dollar General store was progressing and the new motorcycle in the Police Department looked good.

Council Meeting

June 7, 2001

Councilman Copeland also mentioned the Dollar General Store and the motorcycle looked good. He thanked the City for the light being installed on the curve on West Stanfill Street.

Councilman Hunnicutt had no report.

Councilman Bullard had no report, but thanked the American Legion Post for the Memorial Day services that were held at the Courthouse.

Councilman Harris thanked Public Works Director, John Thursby, on his Department's work on Boone Park and progress on installing the new water meters in the city.

City Manager, Danny Lucas, stated his appreciation of the Memorial Day services.

Mayor Adams reported on progress on the water/sewer in the business park, the wastewater treatment plant change order. The utilities billing system is in effect. Councilman Harris, City Manager, Lucas, and Public Works Director, Thursby, are working on new policies for Utility services.

There being no further business to discuss, meeting adjourned at 8:30 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
July 12, 2001

The City Council of the City of Hahira met in regular session on Thursday, July 12, 2001 at 7:40 P.M. at the Courthouse. The meeting began late due to lack of quorum; Council Bullard being absent and Council Hunnicutt arriving late.

PRESENT: Mayor John Adams; Councilmen Bob Harris, Joel Hunnicutt and Sonny Copeland; City Manager, Danny Lucas; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis; Chamber Director, Bonnie Tindall.

Council Wayne Bullard and Student Council Chris Bullard were absent.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum was established.

Council Harris made a motion to approve the minutes of June 7 and the Called Meeting on June 21, seconded by Council Hunnicutt. Vote was unanimous.

Review of Bills:

Mayor Adams asked Council if they had any questions on the bills. There were none.

There was no old business to discuss.

Presentation of service award:

Mayor Adams called Police Chief, Terry Davis, to come forward. Chief Davis was praised for over 20 years of outstanding service to the City of Hahira as a police patrol officer, sergeant, lieutenant and chief and presented him with a plaque for his years of dedicated service.

NEW BUSINESS:

(A) Department requests

(1) Police Chief request to attend 34th Annual summer training conference:

Chief Davis asked for approval to attend the conference in Savannah on June 29 through August 1. Council Harris made a motion to approve Chief Davis' request to attend the conference seconded by Council Copeland. Vote was unanimous.

Chief Davis reported that the police department was submitting an application for a $7,000.00 grant from the Governor's Highway Safety program for purchase of needed surveillance equipment.

(2) Public Works Director requested approval for installation of water level indicators on water wells #1 and #2 and to make repairs as needed to bearings and slab:

City Manager, Danny Lucas, reported that the cost for the work on both wells would be $10,168.00. Council Copeland made a motion to approve the request, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(3) City Manager, Lucas, requested authority to advertise an RFP for playground equipment for Webb-Miller Park with bids to be opened on July 26. Council Copeland made a motion to proceed with purchase and installation of the equipment for Webb-Miller Park seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(B) Execution of Nutrition Services contract with SEGRDC:

Mayor Adams reported on the contract. Council Hunnicutt made a motion to approve execution of the documents, seconded by Council Harris. Discussion followed. Vote was unanimous.

Mayor Adams reported on a DCA Local Development grant of $20,000 to be used for development of the North Lowndes Recreational Complex and the requirement to enter into a contract with DCA to receive the grant funds. Council Harris made a motion to enter into the agreement seconded by Council Hunnicutt. Vote was unanimous.

(D) Proposed Employee cost of living increase:

Mayor Adams reported on the annual cost of living increase for city employees. He stated a 3% increase was budgeted for but the cost of living was 3.4%. He recommended council approve a 3.4% increase to be made effective July 15th. Council Harris made a motion to approve, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(E) Request by Better Hometown Manager for funds to open BHT checking account:

City Manager, Lucas, requested the city allocate funds to open a checking account for the BHT, starting with a deposit of $300.00. Bonnie Tindall, Chamber Director, explained the importance for the account. Council Copeland made a motion to establish a checking account for the BHT. Seconded by Council Hunnicutt. Vote was unanimous.

(F) Adoption of Proposed City e-mail Policy and Technology Resources Use Policy:

Mayor Adams recommended adopting a city e-mail Policy and Technology Resources Use Policy. Council Hunnicutt made a motion to adopt the policy, seconded by Council Copeland. Vote was unanimous.

(G) Letter of request by Todd Hollis for additional street lights on Judy Ann Drive:

Mayor Adams read the letter and recommended installation of additional streetlights on Judy Ann Drive. Presently there is only one street light on the entire street. Six houses have been constructed on the street in the last couple of years and more lighting is needed. This would add $45.50 per month on the street light electric cost. Council Harris made a motion to approve the request for the streetlights seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(H) Recommendation of Denise Rountree and Myron Crowe to Downtown Development Authority Board of Directors:

Mayor Adams recommended two replacement members for the seven person DDA board, Ms. Denise Rountree and Mr. Myron Crowe. Council Hunnicutt made a motion to appoint to the DDA, Ms. Rountree and Mr. Crowe, seconded by Council Harris. Discussion followed. Vote was unanimous.

Council Reports:

Council Copeland reported that some concerned citizens had come to him about Mr. Spearman's store.

Council Hunnicutt reported on cars speeding on Hagan Bridge Road. He also concurred with Council Copeland on Mr. Spearman's store.

Council Harris reported on improvements in Hahira. He, also, has been receiving letters and visitors about Mr. Spearman's store. He spoke on the importance of enforcement of the City substandard code ordinances regarding unsafe buildings.

City Manager, Lucas, reported that the courthouse doors that were damaged by fire would be finished and hung in two weeks. He had visited the Hahira Community Center, where the Camp Learn-A-Lot was being held and enjoyed visiting with the young people there.

Mayor Adams reported that the 2002 Budget workshops would begin next month.

· A letter was received from the City of Duluth, thanking Hahira for providing honey for the GMA convention held in Savannah recently.

· EPD has announced water conservation restrictions will be lifted tomorrow for this part of the state due to the recent rainfall; however, the odd/even address requirement of watering days will remain in affect. Citizens are still urged to use water wisely.

· Wire Rope of America still plans startup operations of their distribution center in the Hahira Business Park around the first of September. Also another business has contacted the Industrial Authority and expressed interest in locating in the Business Park.

· Qualifying for city elections is only two months away. In the November elections citizens will have the opportunity to vote for mayor and for districts # 1 and # 4 councils. Mayor Adams stated he hopes there will be lots of interest in the election process and several candidates will qualify during the qualifying period to be held in early September.

· Mayor Adams thanked Council Harris for his remarks supporting the closing of Mr. Spearman's store due to numerous safety, health and code violations. Mayor Adams further stated that property owners are not only required to abide by city ordinances that protect the health safety and welfare of citizens but have a responsibility to take pride in their city and their property, not allowing either to become a health or safety hazard and unsightly to other citizens or visitors to our community. People visiting our city form a lasting impression of our city by what they see while here.

There being no further business to discuss, meeting adjourned at 8:38 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
August 9, 2001

The City Council of the City of Hahira met in regular session on Thursday, August 9, 2001 at 7:30 P.M. at the Courthouse with Mayor Adams presiding.

PRESENT: Mayor John Adams; Councilmen Bob Harris, Joel Hunnicutt, Sonny Copeland and Wayne Bullard; Student Council, Chris Bullard; City Manager, Danny Lucas; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis; Fire Chief, J. C. Plair.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Councilman Harris gave the invocation.

Visitors were welcomed and a quorum was established.

Council Minutes of July 12, 2001 were not available for approval.

Review of bills: Bills were not available for approval at this time.

Old Business:

There was no old business to discuss.

New Business:

(A) Approval of text amendments to Zoning Ordinance:

1. Sherry Davidson of the Planning Commission reported that the Planning Commission recommended approval for Text Amendment for Home Occupations P.C. File #HA-2001-05. Council Bullard made a motion to adopt the changes to the text amendment of the Zoning Ordinance, seconded by Council Harris. Vote was unanimous.

2. Ms. Davidson reported that the Planning Commission recommended approval for Text Amendment for Parking Standards P.C. File #HA-2001-06. The text amendment will delete the existing off-street parking and service area requirements for retail businesses. The new provision will bring Hahira's off-street parking standards for retail businesses in line with the county's provision for retail parking space. Council Bullard made a motion to adopt the text amendment on parking, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

3. Mr. Eric Vorwald, Special Projects Planner with the RDC, reported that the five-year update to the Short-Term Work Program in the 2010 Greater Lowndes Comprehensive Plan will need to be completed by October 30th , in order to maintain Qualified Local Government Status. The Transmittal Resolution will need to be adopted in order to allow the South Georgia RDC to initiate review of the proposed updates and to allow the RDC to transmit the proposed updates to the Department of Community Affairs for their mandatory sixty day review period. City Manager, Danny Lucas, read the Resolution. Council Hunnicutt made a motion to adopt the resolution as read, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(B) Department Requests:

1. John Thursby, Public Works Director, reported that Gish Oil Company offered to give the City a truck, which would be at no charge to the city. He recommended that the city accept the truck. Council Harris made a motion to accept the truck as offered, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

2. John Thursby reported that Well #1 had recently been hit by lightning, damaging the electrical system. He contacted Cowart Electric and was given a price of $4,696.00 to repair the damages. He recommended going ahead and getting it fixed as soon as possible. Council Harris made a motion to get it fixed as soon as possible, seconded by Council Bullard. Discussion followed. Vote was unanimous.

3. John Thursby reported on two change orders. The first request from Mike Harrison Construction Company, which would be for an 8" sewer line to connect the last three houses on South Nelson Street, at a cost of $1,700.00. The second request would be for an 8" sewer line between Weaver Street and College Street, at a cost of $11,000.00. He recommended Council's approval for both change orders. Council Hunnicutt made a motion to follow the change order from Mike Harrison Construction Co., seconded by Council Harris. Discussion followed. Vote was unanimous.

4. John Thursby reported that each year the city has to install Christmas lights and the cost to rent lifting equipment is between $3,000.00 and $3,500.00. The Baker Company in Forest Park informed him that they would rent a boom truck to the city for two months at $3,640.00. The truck could be used to install Christmas lights and also to trim the trees. He asked for Council's approval to rent the truck prior to Thanksgiving holidays through the first of the year, so that they can take the Christmas decorations down. Council Bullard made a motion to authorize the rental, seconded by Council Copeland. Discussion followed. Vote was unanimous.

City Manager, Danny Lucas, reported on the request for a bulletin board in City Park. A local contractor, Marcus Holt, has volunteered to have a shelter built over if for further protection. Council Harris made a motion to authorize the Chamber Director to go ahead, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(D) Hahira Chamber Director's request to apply for 501-C-3 status for Better Hometown Program:

City Manager, Danny Lucas, read resolution 1-04, which approves and supports the Hahira Better Hometown application for Internal Revenue Code 501-C-3 status. Council Harris made a motion to adopt the resolution, seconded by Council Hunnicutt. Vote was unanimous.

(E) Utilities Protection Center (UPC) Membership Agreement for Governmental Entities:

City Manager, Danny Lucas, reported on the UPC Membership Agreement and asked for Council's approval to authorize the Mayor to sign the agreement with the UPC. Council Bullard made a motion to enter agreement with Utilities Protection Center, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(F) Bid award for purchase and installation of playground equipment in Webb Miller Park:

City Manager, Danny Lucas, reported that the city received three bids on playground equipment. He recommended rejecting the bids. Council Bullard made a motion to reject the bids, seconded by Council Harris. Discussion followed. Vote was unanimous.

(G) Adoption of resolution accepting Governor's Discretionary Fund Grant and granting mayor authority to execute required documents:

Mayor Adams read the resolution. Council Hunnicutt made a motion to adopt the resolution, seconded by Council Harris. Discussion followed. Vote was unanimous.

(H) TMDL Stakeholder nominee:

Mayor Adams asked Council to approve Public Works Director, John Thursby, as TMDL Stakeholder nominee. Council Hunnicutt made a motion to approve John Thursby as TMDL Stakeholder nominee, seconded by Council Harris. Discussion followed. Vote was unanimous.

(I) Approval of updated LARP list:

City Manager, Danny Lucas, reported on the LARP list. Council Hunnicutt made a motion to adopt the list, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(J) Scruggs estate sewer line replacement request:

City Manager, Danny Lucas, read a letter from Walter F. Newsom, Attorney at Law, representing the estate of Betty C. Scruggs, requesting the city take whatever action is necessary in order to open a clogged sewer service line that serves the former residence of Betty C. Scruggs located on the property. Mayor Adams stated that nowhere does the easement state that the city would maintain the sewer service line serving the house. He asked for Council's decision, to approve or deny the request. Council Copeland made a motion to deny the request, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(K) Consideration of change to City of Hahira Authorized Positions and Pay Grades schedule:

Mayor Adams explained the pay grade schedule and asked Council to approve deleting Grade 2 and start at Grade 4. Council Bullard made a motion to make the numerical change, seconded by Council Hunnicutt. Vote was unanimous.

(L) Request to exchange property for water and sewer taps:

City Manager, Danny Lucas, reported on the request. Property is located adjacent to Boone Triangle Park. Owner of property would be willing to donate a section of his property to the city for recreation to add to the park area in exchange for free water and sewer taps. Council Harris made a motion to reject the offer, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Council's Reports:

Student Council Chris Bullard, had no report.

Council Copeland had no report.

Council Hunnicutt reported that school would be starting tomorrow.

Council Bullard had no report.

Council Harris had no report.

City Manager had no report.

Mayor Adams reported on a meeting in Norman Park on August 23rd. and asked Council to notify the city manager if they planned on attending the meeting.

Qualifying for the city election would be from September 10 through the 14th. There are two council positions and Mayor position to be filled.

A pre-bid conference on renovations to City Hall (upstairs) and the Police Department will be held on August 14th.

With the bid opening on August 28th.

Work on the water treatment plant is complete. EPD has done their final inspections.

Work on the new budget will be starting soon.

Mayor stated that the tax digest was received.

Mayor Adams stated he would be proposing a slight increase in water and sewer rates to become effective in the coming year.

There being no further business to discuss, meeting adjourned at 9.00 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
September 6, 2001

The City Council of the City of Hahira met in regular session on Thursday, September 6, 2001 at 7:30 P.M. at the Courthouse with Mayor Adams presiding.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Councilman Harris gave the invocation.

Visitors were welcomed and a quorum was established.

Council Harris made a motion to approve the minutes of July 12, and August 9, 2001, seconded by Council Bullard. Vote was unanimous.

Review of bills: Mayor Adams asked Council if there were any questions on the bills. There were none.

PUBLIC HEARING

(A) Rezoning request #HA-2001-07 Myron Crowe, 109 South Webb Street:

Ms. Sherry Davidson of the South Georgia RDC reported on a rezoning request from Myron Crowe to rezone .4064 acres from single family residential (R-10) to Commercial Highway (C-H) for the purpose of speculative commercial development. The property is located at 109 South Webb Street. The subject property is located in the Urban Service Area (USA) of the Comprehensive Plan and depicted as future Commercial on the Future Land Use Map. The Planning Commission and staff found it "consistent with the Comprehensive Plan" and recommended approval of the request.

Mayor Adams called on citizens that wished to speak in favor of the request. Myron Crowe, 109 S. Webb Street, spoke in favor. He asked if there were any questions from Council. There were none.

Mayor Adams called on citizens that wished to speak against the request. There were none.

Council Bullard made a motion to approve the request, seconded by Council Copeland. Vote was unanimous.

(B) Variance request #HA-2001-08 Bea Johnston 300 South Nelson Street:

Ms. Sherry Davidson of the South Georgia RDC reported that Ms. Bea Johnston is requesting a variance to the front yard setback requirement in a Single-Family Residential (R-10) zoning district. The property is located in the Urban Service Area (USA) of the Comprehensive Plan and depicted as future Residential on the Future Land Use Map. The property is located at the SW corner of South Nelson Street and Randall Street. Ms. Johnston is proposing to build a 10 ft porch on the front of the house. Currently the house has only a 50 ft front yard setback and therefore does not conform to the required 60-ft front yard setback. To allow the addition on the front of the house would be increasing the nonconformance by 10 ft and potentially limit the visibility of vehicles at that intersection. The normal setback for Nelson Street is 60 ft from the centerline. The front of the house, as it sits, is 50 ft from the centerline of the road and to allow the porch to be built will bring the structure to 40 ft from the centerline right of way. Upon visual inspection of the property, the house to the north sits 40 ft from the road centerline. However, most of the houses on Nelson Street do not encroach the right of way to the same degree as the house to the north. The applicant is creating a self-imposed hardship. Ms. Johnston is also needing a 10 ft variance for the side yard to be able to construct a 24x35 ft attached garage on the back of the existing house. The proposed garage would be 20 ft from the property line, but will be in line with the existing house, therefore not encroaching on the side yard any more than the house. Also, there is an existing building between the proposed garage and the property line; therefore, the garage should not constitute a problem. Staff Recommendation: Find "inconsistent with the Comprehensive Plan", and recommend denial on the variance for the front yard set back but the side yard set back should not be a problem. Planning Commission reviewed this at their August meeting, found it "consistent with the Comprehensive Plan", and recommended approval of a variance request to the front and side yard setback requirements in a Single-Family Residential (R-10) zoning district and reviewed requirements with regard to criteria for approval of Special Exceptions and recommended approval with the following conditions: (1) Pitch of porch roof be continued and consistent with the existing roof; (2) no porch enclosure, and (3) remove trees/shrubbery at the intersection of Randall and Nelson Streets to correct the visibility problem.

Mayor Adams called on citizens who wished to speak in favor of the request. Mr. Roger Dodd, attorney,

Ms. Bea Johnston's son-in-law, spoke in favor. Mr. Dodd presented pictures of the area. All of the neighbors in the area signed letters of support. He asked if there were any questions from Council. There were none.

Mr. Richard Parham, 217 Randall, also spoke in favor.

Mayor Adams called on citizens that wished to speak against the request. Mayor Adams read an E-Mail from Mr. Newman Sanchez, Principal of the Hahira Middle School in opposition to the request.

Council Bullard made a motion to grant the request, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

END

OLD BUSINESS:

None

NEW BUSINESS:

(A) Department request:

Public Works Director, John Thursby, requested approval to purchase the equipment for the touch-read meters. The cost would be $10,995.00, which would include training. Council Harris made a motion to go ahead and give the Public Works Director the authority to purchase the equipment, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(B) Bid award for renovation of Police Department:

City Manager, Danny Lucas, reported that two bids were received for the renovations. Vista Construction Co. of Moultrie, bid was $41,000.00. Tricon Development's bid was $23,802.00. City Manager recommended Tricon Development. Council Harris made a motion to go with recommendation as read by City Manager, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

City Manager, Danny Lucas, reported on two bids. Vista's bid was $63,000.00 and Tricon Development's bid was $39,599.00. He recommended Tricon Development's bid. Council Hunnicutt made a motion to accept City Manager's recommendation to use Tricon Development, seconded by Council Harris. Discussion followed. Council's Harris, Copeland and Hunnicutt voted yes. Council Bullard voted no. Motion passed.

(D) Proposal for installation of street lighting for the Hahira Business Park:

City Manager recommended entering an agreement with Colquitt Electric to install the street lighting in the business park. Council Bullard made a motion to install the lights, seconded by Council Hunnicutt. Vote was unanimous.

(E) LAMP request for funds:

City Manager read a letter from LAMP. Council Bullard made a motion to donate $500.00 to LAMP for referral to homeless, seconded by Council Hunnicutt. Vote was unanimous.

(F) Commercial Banking Company Corporate resolution:

City Manager reported on updating a corporate resolution at Commercial Banking Co. Council Harris made a motion to bring in compliance, seconded by Council Copeland. Vote was unanimous.

(G) Proclamation designating October Domestic Violence month:

City Manager read the proclamation on Domestic Violence month. Council Hunnicutt made a motion to adopt the resolution, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(H) Proclamation promoting the Immunize Adult Georgia Campaign:

City Manager read the proclamation. Council Copeland made a motion to adopt the resolution, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(I) Acceptance of Hahira Business Park Utilities:

City Manager read a letter from Stephenson and Palmer Engineering on the acceptance of the utilities. Council Harris made a motion to accept the project, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Council Reports:

No reports from Council.

City Manager, Danny Lucas, reported that the Blood Drive would be on Sept. 11th from 2PM to 7PM at the Community Center. He also asked everyone to notice the courthouse doors, that were recently repaired. The glass in the doors is actual glass from the period when the courthouse was built in 1927.

Mayor Adams reported that the wastewater plant is completed and we should be closing the loan to U.S. Department of Agriculture sometime in September.

On September 18th at 11:00 AM there will be a bid opening at City Hall for extension of the water main from the present location at the cul-de-sac in the Business Park through the proposed North Lowndes Recreational facility to the northern boundary of the Business Park under I-75 and back to Union Road where the main ends at Hahira Nursery. Also the work includes a proposed 250,000 gallon elevated water storage tank to be located just north of the Wire Rope building. The design phase for the drainage and street improvements for West Park Street is complete and work is expected to begin shortly. The West Main Street street-scape design phase is complete. Funds should be made available sometime in October for this project.

Wire Rope will begin training employees on the 19th with plans to start operations on October 1st.

Qualifying for the city election will be held next week. There will be two Council posts and the Mayor's post.

Next month's council meeting will be held on the 2nd Thursday, due to the Honey Bee Festival the first week.

There being no further business to discuss, meeting adjourned at 9:00 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
October 11, 2001

The City Council of the City of Hahira met in regular session on Thursday, October 11, 2001 at 7:30 P.M. at the Courthouse with Mayor Adams presiding.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum was established.

Council Harris made a motion to accept the minutes, as written, of September 6, 2001, seconded by Council Hunnicutt. Vote was unanimous.

Review of bills: Mayor Adams asked Council if there were any questions on the bills. There were none.

There was no old business to discuss.

NEW BUSINESS:

(A) Consideration of Franchise Agreement with Mediacom Communications Corporation to provide cable services.

Mayor Adams introduced Mr. Brandon Taylor, GMA Coordinator and Ms. Sally Bloom of Mediacom. Mr. Taylor briefed Council on the agreement. Ms. Bloom thanked the City for past relationships with TCI Cablevision and AT& T stated she was looking forward to working with the city on the new Franchise Agreement and asked if there were any questions. Council Bullard made a motion to enter into the Franchise Agreement as presented , seconded by Council Copeland. Vote was unanimous.

(B) Adoption of Resolution to adopt the FY 2001-2005 Hahira Five-Year Short-Term Work Program (STWP):

Mr. Eric Vorwald of the South Georgia RDC reported that the Georgia Department of Community Affairs had approved Hahira's Five-Year Short-Term Work Program (STWP) and now the council is required to pass a resolution for adoption. City Manager, Danny Lucas read the resolution. Council Hunnicutt made a motion to adopt the resolution, seconded by Council Bullard. Vote was unanimous.

Public Works Director, John Thursby, reported that he had received several bids on a mini-excavator. He recommended the 35ZTX John Deere from Flint Equipment Company in Albany at a cost of $33,295.00 and a trailer from Nila's Outdoors in Sparks for $2,065.00. This is a budgeted item. Council Harris made a motion to purchase the mini-excavator and trailer. Motion died for lack of a second.

Public Works Director, John Thursby, requested approval to purchase a John Deer tractor and a side mounted mower to mow the sloping ditches of the created wetlands at the wastewater treatment plant as well as other hard to mow ditches around town. The $25,000.00 cost is budgeted in the wastewater plant upgrades machinery purchases. Council Harris made a motion to purchase the tractor and mower. Motion died for lack of a second.

Public Works Director, John Thursby, requested approval to purchase a new John Deer Gator all terrain vehicle for the Water/Sewer Department at a cost of $6,400.00. Council Hunnicutt made a motion to purchase the new Gator, seconded by Council Copeland. Vote was unanimous.

Public Works Director requested approval to purchase a Dell computer to be used for record keeping for the wastewater treatment facility. Cost of the computer would be $1,135.00. Council Bullard made a motion to purchase the computer seconded by Council Hunnicutt. Vote was unanimous.

(D) Bid awards for Webb Miller Park playground equipment:

Mayor Adams reported on three bids on the equipment. He recommended the bid form Halsey's Recreation Equipment for $15,000.00. He noted this was not the low bid, but the city has done business with the company in the past and was pleased with their work. Also the equipment will be comparable with that in Smith Park. There is $15,000in the recreation budget for this equipment. Council Bullard made a motion to award the bid to Halsey Recreation Equipment. Seconded by Council Hunnicutt. Discussion followed. Council's Bullard, Harris and Hunnicutt voted yes. Council Copeland voted no. Motion passed.

(E) Proposal to resurface Grace Street from Hagen Bridge Road to Nelson Street:

Mayor Adams recommended paving Grace Street from Hagen Bridge Road to Nelson Street. Bids were requested and The Scruggs Company submitted the low bid of $14,482.44. Funding will come from SPLOST. Council Hunnicutt made a motion to resurface Grace Street, seconded by Council Harris. Vote was unanimous.

(F) Valdosta-Lowndes County Habitat for Humanity, Inc. request:

Mayor Adams reported that the city purchased two lots on Branch Street to build two houses through the CHIP program. Habitat for Humanity started the first house. They failed to get a survey of the lot before beginning the build. After the lot was surveyed it was found the habitat house was about a third of a foot over on the adjacent lot. Mayor Adams informed Habitat that they would have to purchase the lot. Habitat presented a proposal of a $1,000.00 down at closing and $125.00 per month for 24 months. Council Harris made a motion not to accept Habitat's proposal and require payment of the lot at closing, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(G) Hahira-Lowndes Outreach Community Development Corp., request to use Randall Street Community Center for tutorial program:

Mr. Marshall Ingram explained the program and asked for Council's approval to use the Community Center on Monday through Thursday from 4 - 6 p.m. for a tutorial program until they could acquire a permanent building. Council Copeland made a motion to let the Hahira-Lowndes County Outreach Community Development Corp. use the Community Center on Monday through Thursday, seconded by Council Bullard. Vote was unanimous.

(H) Consideration of bid awards for water system extension from Business park to main on Union Road and 250,000 gallon elevated storage tank construction:

Mayor Adams reported on the bids and recommended Standard Contractors bid for $163,217.75 for the water main extension and requested that the bid award on the elevated storage tank bid be delayed until the November meeting pending funding. Funding for the water line extension will come from SPLOST. Council Hunnicutt made a motion to accept Standard Contractors bid, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(I) Consideration of Geosciences proposal to review adjacent Suwannee Swifty Site Files and submittal of findings report to EPD:

Mayor Adams reported that the cost for the report was $2,470.00 associated with the removal of the old gas storage tank in the city parking lot. Council Harris made a motion to approve the proposal, seconded by Council Hunnicutt. Mayor Adams explained about the removal of the old tank.

(J) Hahira Honeybee Festival chairperson, Adeline Landrum, request to be on agenda to express appreciation to council, staff and employees for assistance with Honeybee Festival:

Ms. Adeline Landrum, Chairperson of the Hahira Honeybee Festival Committee, presented a plaque to Mayor Adams for the City in recognition of twenty years of support, service and dedication.

(K) Mayor's request for use of city employees to assist in setting up Hahira United Methodist Church annex for Red Cross blood drives, approximately every 56 days:

Mayor Adams reported in past years the Red Cross blood drives had been held at the Hahira United Methodist Church annex and recently had been moved to the Community Center. The Community Center has been used for the last two drives and has not been satisfactory due to the air conditioning system, space limitations, and inadequate parking spaces. He stated the Methodist Church will again host the blood drives at the annex but needs assistance with the set up before the drive and take down after the drive. He requested Council's approval to authorize city employees to assist church members to set up and take down for future blood drives at the church. He stated this should take two employees approximately one hour to set up and one hour to take down. Council Copeland made a motion to authorize the city employees to assist church members in setting up the blood drive seconded by Council Bullard. Vote was unanimous.

(L) Request for Chamber & Visitors Center to sell copies of the Hahira promotional video as a fund-raiser and retain proceeds.

Hahira Executive Chamber Director, Bonnie Tindall reported that the video was authorized and funded by the council earlier in the year to promote the City of Hahira and the Business Park. The video was then premiered for council and the audience. After viewing the video, Council Bullard made a motion to grant approval to the chamber and Visitors Center to sell copies of the video as a fund-raiser, seconded by Council Copeland. Vote was unanimous.

Council's Reports:

Student Council, Chris Bullard, had no report.

Councils Copeland and Hunnicutt had no reports.

Council Bullard reported that the Honeybee Festival was good.

Council Harris also stated that the Honeybee Festival went well , even with the rain. He reiterated the need for the equipment that was requested by Public Works Director, John Thursby. He stated "there was no reason that the next administration should inherit the problems that we can take care of tonight."

City Manager, Danny Lucas, reported that renovations at City Hall had started. This is the second phase of a two phase project and should be finished before Christmas.

Mayor Adams thanked Council Harris's for his remarks concerning the purchase of equipment requested by the Public Works Director. He reported the city has tried out several mini-excavators supplied by companies that were competing sell their equipment to the city for the last couple of months. The city has used them on the on going water meter change-out project. Manually digging up the old meters and installing the new meters, requires a crew of two and they are able to install two meters per day. With the excavator doing the digging, the crew is able to install five meters per day. There are about 575 water meters remaining to be installed to complete the project. The excavator would come very close to paying for itself in time and labor savings on this project alone.

As to the tractor and mower that was requested. Two large holding ponds were built as part of the waste water plant up-grade with sloping banks that require mowing and can not be mowed safely with the mower the city is presently using. The requested mower and tractor is needed for mowing these sloping banks and can also be used to mow other ditch banks around the city. In fact the city just recently contracted with the County to mow some ditches that the public works employees couldn't mow at a cost of $900.00. The mayor stated to his knowledge only one council member had taken the time to visit the wastewater treatment plant during the up-grade construction project. He encouraged the three council members that had not seen the work to contact the public works director or city manager and arrange for a visit. He further stated the money for the tractor and mower was included in the budget for the project.

Mayor Adams reported that the city will participate in the Mayor's Christmas Motorcade to Southwestern State Hospital in Thomasville, GA on December 13th. The Fire and Police Chiefs have again volunteered to head up the project to collect gifts to be taken to the patients of the hospital on that day.

A Public Hearing will be held at next Council Meeting on the budget, which is almost completed.

There being no further business to discuss, meeting adjourned at 9:15 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
November 8, 2001

The City Council of the City of Hahira met in regular session on Thursday, November 8, 2001 at 7:30 P.M. at the Courthouse with Mayor Adams presiding.

PRESENT: Mayor John Adams; Councilmen Bob Harris, Joel Hunnicutt, Sonny Copeland and Wayne Bullard; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis.

Absent City Manager, Danny Lucas.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams gave the invocation.

Visitors were welcomed and a quorum was established.

Council Harris made a motion to accept the minutes of October 11, 2001, seconded by Council Copeland. Vote was unanimous.

Mayor Adams reported that last month council considered a proposal by Geosciences for a report on the Suwannee Swifty site. There was a motion and a second on the proposal but it was not voted on. He called for a vote. Vote was unanimous.

Review of bills: Mayor Adams asked Council if there were any questions on the bills. There were none.

Public Hearing

(A) Variance request #HA-2001-09 Myron Crowe, 109 S. Webb Street:

Mr. Alan Sloan of the Planning Commission reported on Myron Crowe's request for a Special Exception to establish a bed and breakfast inn in a Highway Commercial (C-H) zoning district at 109 S. Webb Street. The Planning Commission found it "consistent with the Comprehensive Plan" and recommended approval.

Mayor Adams called on citizens who wished to speak in favor of the request. No response.

Mayor Adams called on those who wished to speak in opposition of the request. There were none.

Mayor Adams called for a vote from council. Council Harris made a motion to accept the Planning Commission's recommendation for approval seconded by Council Copeland. Vote was unanimous.

(B) Presentation of 2002 Budget:

Mayor Adams read the Budget Message then asked if there were any comments. Freeman Rivers, 204 S. Hall Street asked about SPLOST funds and salaries in different departments

End

OLD BUSINESS:

(A) Geosciences proposal to review adjacent Suwannee Swifty Site Files and submittal of findings report to EPD:

Mayor Adams called on a vote to a motion made last month. Vote was unanimous.

(B) Consideration of elevated storage tank bid from Phoenix Fabricators & Erectors in the amount of $446,350.00:

Mayor Adams recommended awarding the bid to Phoenix Fabricators & Erectors. Council Harris made a motion to award the bid seconded by Council Bullard. Discussion followed. Vote was unanimous.

NEW BUSINESS:

(A) Department request:

Police Chief, Terry Davis, requested approval to purchase some office furniture. Council Bullard made a motion to approve, seconded by Council Hunnicutt. Vote was unanimous.

Public Works Director, John Thursby, requested approval to purchase a new pump for the #1 lift station at a cost of $5,300.00 from Davis EMU. Council Hunnicutt made a motion to purchase the pump seconded by Council Copeland. Discussion followed. Vote was unanimous.

Public Works Director also requested the approval to purchase 200 water meters and boxes. This is a budgeted item. Council Copeland made a motion to purchase the meters and apparatus, seconded by Council Harris. Vote was unanimous.

Public Works Director also requested the approval to purchase a tractor and boom mower from Boston Tractor at a cost of $25,000.00. Council Copeland made a motion to purchase the tractor and bush hog seconded by Council Bullard. Discussion followed. Vote was unanimous.

Public Works Director requested approval to purchase a mini excavator from John Deere for $34,395.00, with a trailer from Nyla Outdoor Equipment for $2,075.00. These are budgeted items. Council Bullard made a motion to buy the equipment, seconded by Council Harris. Discussion followed. Councils Harris, Bullard and Hunnicutt voted yes. Council Copeland voted no. Motion passed.

Chamber of Commerce Director, Bonnie Tindall, announced that the "Business of the Month" sign would be placed in front of City Hall.

(B) Execution of contract, notice of award and notice to proceed to Standard Contractors for construction of water system improvements:

Mayor Adams asked for Council's approval to execute the contract. Council Hunnicutt made a motion to authorize the Mayor to execute the contract, the notice of award and the notice to proceed, seconded by Council Copeland. Vote was unanimous.

Mayor Adams asked for Council's approval to execute the contract. Council Bullard made a motion to execute the Transportation contract, seconded by Council Hunnicutt. Vote was unanimous.

Mayor Adams asked for Council's approval to execute the agreement, with City Attorney's approval. Council Hunnicutt made a motion to execute the Confidentiality Letter Agreement with AT & T, with attorney's approval, seconded by Council Bullard. Vote was unanimous.

(E) Consideration of proposed water and sewer rate increase:

Mayor Adams recommended increasing the water and sewer rates. Council Harris made a motion to approve, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(F) Hahira-Lowndes Outreach Community Development Corp. requests to place temporary storage building behind Community Center to store supplies and materials.

Mayor Adams recommended approval of the request. Council Bullard made a motion to approve the request, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(G) Consideration of Habitat for Humanity proposal:

Mayor Adams presented a proposal (attached ) for the sale of lot 10 in block D Land Lot No. 96 in the 12th Land District of Lowndes County, Georgia located on the corner of Branch Street and Sargent Street in Hahira, Ga. at a cost of $2,925.00.

Mayor Adams reported

Council Hunnicutt made a motion to approve as stated, seconded by Council Bullard. Vote was unanimous.

(H) Consideration of Gary R. Zeigler, P.C. Audit Services Engagement Agreement:

Mayor Adams recommended approval of the agreement. Council Harris made a motion to approve the Mayor entering into the agreement seconded by Council Copeland. Discussion followed. Vote was unanimous.

(I) Consideration to pay approximately $300.00 expenses for Mayor elect to attend Valdosta Technical College Economic Development Summit November 28 & 29, 2001:

Mayor Adams recommended paying this expense. Council Harris made a motion to pay the expense seconded by Council Bullard. Vote was unanimous.

(J) Veterans Day Proclamation:

Mayor Adams read the Proclamation. A program will be held at the Hahira library on Sunday, from 2 - 4 P.M. and all citizens are urged to attend.

COUNCIL REPORTS:

Council Copeland reported that the streets looked good.

Council Hunnicutt had no report.

Council Bullard reported that he had observed the city employee's work with the backhoe and to keep on, it looks good.

Council Harris had no report.

· Mayor Adams reported that the newly elected officials training would be held in Athens in February or March.

· The annual Mayor's Day Conference will be held in Atlanta on January 26 - 28. Councilmen who plan to attend are urged to get their registration in by December 14 in order to get the lower rates. After the 14 the rates will be increased.

· Grace Street was resurfaced yesterday and will be re-striped within the next few days. This was funded with SPLOST funds.

There being no further business to discuss, meeting adjourned at 9:10 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

Council Meeting
December 6, 2001

The City Council of the City of Hahira met in regular session on Thursday, December 6, 2001 at 7:30 P.M. at the Courthouse with Mayor Adams presiding.

PRESENT: Mayor John Adams; Councilmen Bob Harris, Joel Hunnicutt, Sonny Copeland and Wayne Bullard; City Manager, Danny Lucas; Clerk, Marilyn Brady; Public Utilities Director, John Thursby; Police Chief, Terry Davis: Fire Chief, J. C. Plair; Chamber Director, Bonnie Tindall; Student Council, Chris Bullard.

Mayor Adams called the meeting to order, then led the assembly in the Pledge of Allegiance.

Mayor Adams called for a moment of silence to honor those whose lives were lost on September 11th, the military personnel who are serving our country, and to remember Pearl Harbor Day, Dec. 7^th. He then gave the invocation.

Visitors were welcomed and a quorum was established.

Council Harris made a motion to accept the November 8, 2001 minutes as printed, seconded by Council Copeland. Vote was unanimous.

Review of bills: Mayor Adams asked Council if there were any questions on the bills. There were none.

Public Hearing

Hahira Tree and Landscape Ordinance P. C. file #HA-2001-10:

Mr. Matt Martin of the Planning Commission reported on the ordinance and asked if there were any questions. There were none. Planning Commission recommended approval. Council Harris made a motion to adopt the ordinance as read, seconded by Council Bullard. Vote was unanimous.

End

OLD BUSINESS:

(A) Adoption of 2002 Budget by Ordinance:

Mayor Adams read the ordinance. Council Bullard made a motion to adopt the ordinance, seconded by Council Hunnicutt. Vote was unanimous.

NEW BUSINESS:

Department requests:

Fire Chief, Plair, asked council for approval to renovate the old fire truck and build a shelter to park it under adjacent to the fire station . Approximate cost would be $6,000.00. Council Bullard made a motion to let the Fire Chief proceed in the restoration of the old truck and shed, seconded by Council Harris. Discussion followed. Vote was unanimous.

Fire Chief, Plair, also asked for approval to update the staff car to a 1994 at a cost of $1,800.00. Council Bullard made a motion to upgrade, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

Public Works Director, John Thursby, reported that the #2 well needed some work done. Cost to pull the pump and photograph would be $3,450.00. This would not cover replacing the pump. It would cost another $140.00 per hour to reinstall the pump. We can determine at that time what needs to be done to put the well back in productivity. Council Harris made a motion to proceed as stated, seconded by Council Copeland. Discussion followed. Vote was unanimous.

Public Works Director, Thursby, recommended purchasing two each, 3, 4, and 6 yard rearload aluminum garbage containers at a cost of $4,830.00 from Boone Welding in Ocala. This is a budgeted item. Council Hunnicutt made a motion to purchase the containers, seconded by Council Copeland. Vote was unanimous.

Public Works Director, Thursby, thanked council for their support in purchasing the equipment for the city.

Chamber Director, Bonnie Tindall reminded everyone of the Open House and Christmas parade on Saturday. She requested closing a portion of Lowndes Street to B. J. Miley Street from 9 a.m. to 3 p.m. Saturday. Council Harris made a motion to comply with the request, seconded by Council Copeland. Vote was unanimous.

The Chamber meeting will be on Tuesday at Smith Hospital. The new County Manager, John Pritchard will be the special guest.

Mayor Adams recommended purchasing furniture and a computer for the new Mayor's office at City Hall. Council Harris made a motion to spend the funds for the furniture and computer, seconded by Council Hunnicutt. Discussion followed. Vote was unanimous.

(B) Hahira Honeybee Festival Chairperson:

Mr. Adeline Landrum presented a check for $2,000.00 from the Honey Bee Festival Committee to the city and requested that it be used for a P A system for the courthouse.

(C) Council Approval of Employee Excess Sick Leave, Christmas Bonuses, Mayor /Council Salaries and Volunteer Firefighters:

Mayor Adams recommended paying the Christmas Bonuses and Mayor/Council salaries on Friday, December 7th. Fire Department and sick leave checks on December 21st. Council Copeland made a motion to pay as recommended, seconded by Council Harris. Vote was unanimous.

Mayor Adams recommended Monday, December 24th as an off day for employees who have caught up their work.

(D) Council Approval of execution of documents Contracts, Notice of Award and Notice to Proceed for Hahira Industrial Park Water Tank:

Council Harris made a motion to let the Mayor proceed with the project to execute the documents, seconded by Council Copeland. Vote was unanimous.

(E) Council approval of Tricon Development change orders for city hall renovations:

Mayor Adams recommended doing the work . Council Harris made a motion to approve the change order as recommended, seconded by Council Copeland. Discussion followed. Vote was unanimous.

(F) Consideration of walkway bids for Smith park:

Mayor Adams recommended accepting bid from Tricon to install concrete walkways in Smith Park. Part of the concrete work will be stamped concrete . Council Harris made a motion to do the walkways as described, seconded by Council Bullard. Discussion followed. Vote was unanimous.

(G) Approval of GEFA Loan Resolution:

Mayor Adams read the resolution and asked for authorization to execute the necessary loan documents. Council Harris made a motion to authorize the Mayor to execute the loan documents, seconded by Council Bullard. Discussion followed. Vote was unanimous.

Council approval of using remaining Rural Development Loan Funds for sewer I & I reduction:

Mayor Adams reported that tomorrow, the city would be closing on the loan for the wastewater treatment facility. There will be about $75,000.00 balance left which could be applied to the loan. He recommended taking the money and doing I & I work on the sewer system. Council Bullard made a motion to take the money and do I & I work, seconded by Council Copeland. Discussion followed. Vote was unanimous.

Adoption of amendment to water and sewer ordinance 1-91 to increase water and sewer rates:

Mayor Adams read the ordinance. Council Bullard made a motion to amend the ordinance, seconded by Council Hunnicutt. Vote was unanimous.

Scott Purvis request for one half of alley adjacent to his property:

Mayor Adams reported on a request from Scott Purvis for 1/2 of alley on east side of his property located at 410 N Church Street. He recommended sending Mr. Purvis a letter of approval and having it surveyed. Council Bullard made a motion to send the letter and have it surveyed, seconded by Council Copeland. Vote was unanimous.

Mayor Adams asked all council members who wanted to attend the GMA Conference in Atlanta in January, to come by City Hall tomorrow and fill out their applications and make reservations.

Council Copeland said that things looked good.

Council Hunnicutt stated that the city looked festive.

Council Bullard reported that the ditches looked good.

Council Harris stated his appreciation in working with the city and serving his district. He wished everyone a very Merry Christmas.

City Manager, Danny Lucas, reported that the playground equipment from Miracle Equipment for Webb-Miller Park would be installed next Thursday. He stated that he hoped to have all renovations at City Hall and the Police Department finished by Christmas. The handicap ramp should be completed by Saturday. Bricks from the old cigarette factory were purchased and used in the foundation of the handicap ramp.

Some termite damage has been found at the courthouse recently. Orkin has been contacted and will do an inspection on Monday.

Mayor Adams reported that the Work Session and Budget Hearing would be on New Year's eve at 5 PM.

Mayor Adams recognized Councilman Bob Harris and gave a history of his accomplishments. He was presented a plaque of appreciation. Mayor Adams read a proclamation declaring December 21st as "Elected Official Appreciation Day" in Hahira.

There being no further business to discuss, meeting adjourned at 9:40 P.M.

John F. Adams, Mayor Marilyn Brady, City Clerk

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